Security Infrastructure SOW 27JUN24.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

USCG SECTOR GUAM

1 VICTOR PIER

SANTA RITA, GU 96915

27 JUNE 2024

SCOPE OF WORK (SOW, PWS)

SECURITY CAMERAS, ACCESS CONTROL SYSTEMS, AND INTRUSION DETECTION SYSTEMS

PROJECT 25766884

37350PR240000043

AT

SECTOR GUAM

SANTA RITA, GUAM

PART 1 GENERAL

1.01 INTENT: Furnish all labor, materials, equipment, professional services, and supervision necessary to conduct Supply & Installation of Access Control Systems (ACS) and Intrusion Detection Systems (IDS) at USCG Sector Guam

1.02 LOCATION: Building 1, 2, 3, 4, 5, 6, and KSPAN, Sector Guam, 1 Victor Pier, Santa Rita, Guam.

1.03 LIAISON: The Project Manager (PM) is LT Brian Maffucci. He can be reached at 671-688-5618 and/or via email at Brian.J.Maffucci@uscg.mil.

1.04 CONTRACTOR SECURITY REQUIREMENTS: The contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors), to the PM prior to any site visit. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard Facility. Contractor personnel shall have photo identification at all times while working on Coast Guard Facilities. Contractor shall coordinate access to Naval Base Guam (NBG) with NBG Visitor Control Center (VCC) and adhere to all NBG visitors’ policies.

1.05 CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Notify the Contracting Officer and PM 24 hours in advance of any shutdowns. Coordinate work hours desired for all on-site work with PM.

1.06 SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29CFR Part 1926 – Safety and Health Regulations.

1.07 CONTRACTOR FURNISHED: Furnish all labor, materials, equipment, professional services, and supervision necessary to conduct installation.

1.08 DAMAGE TO GOVERNMENT PROPERTY: Any damage caused to Government property shall be corrected at the Contractor’s expense.

1.09 TEMPORARY FACILITIES

A. SANITARY FACILITIES: Toilet facilities are available for Contractor use at or near the job site. The Contractor shall ensure the facilities remain clean or permission shall be revoked.

B. WATER AND ELECTRICITY: Normal quantities of water and electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor.

PART 2 STATEMENT OF WORK (SOW)

1. Project Title Supply & Installation of Access Control Systems (ACS) and Intrusion Detection Systems (IDS) at USCG Sector Guam

2. Project Overview Awarded Company will supply and install Access Control Systems (ACS) and Intrusion Detection Systems (IDS), including conduits and wires, across various buildings at the Naval Base Coast Guard Guam. This project encompasses Buildings 1, 2, 3, 4, 5, 6, and K-span.

3. Objectives

· Enhance security infrastructure through the installation of advanced ACS and IDS components.

· Ensure seamless integration and operation of security systems across all specified buildings.

4. Scope of Work

· Summary. The Contractor shall provide all labor, tools, materials, transportation, equipment, supervision, and personnel to install the intrusion detection system, control server/panels, software, hardware, and on-site training for USCG MSRTW personnel. The Contractor shall execute activities and tasks consistent with the performance standards and specifications.

· Timetable. Suspense date for IDS project completion is August 30, 2025.

· Hours of Operation. Normal working hours are between the hours of 8:00 AM to 4:00 PM Monday-Friday excluding Federal Holidays, unless otherwise approved by the Contracting Officer (KO) or his/her Point of Contact (POC).

· Safety Requirement. All work shall be conducted in a safe manner and comply with applicable Federal, State and local safety standards and requirements. Work under this contract shall be performed in strict compliance with all applicable Occupational Safety and Health Act (OSHA) regulations and the job site shall be open to random OSHA inspections at all times that work is being performed. The Contractor shall have a designated Safety Manager capable of enforcing applicable safety practices. The Government reserves the right to inspect for compliance with safety standards and requirements. The Contractor is responsible for obtaining all permits and licenses required in performance of this contract and shall provide copies to the KO and POC (if applicable).

· Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations at no expense to the employee. The Contractor shall ensure that personnel properly use required PPE.

· Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The POC or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor for imminent danger situations.

· Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards. The Contractor shall operate an occupational safety and health program to prevent accidents to his or her employees, the public, and Government personnel. Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Abatement of violations will be the responsibility of the Contractor or the Government, as determined by the KO or designated representative. The Contractor shall escort these inspectors while they are in Contractor facilities. The Contractor shall provide information to the inspecting agency if a complaint is filed. Fines levied on the Contractor by Federal, State, or county offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or, in cases where a deadline is not given, within 30 calendar days.

· Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the POC or designated representative immediately after the occurrence and in writing, within 12 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the costs associated with workman’s compensation programs, forms and reports

· Liability of Damages. The contractor shall be liable for all damages to Government equipment and property when such damage is due to the fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur as a result of the contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect the job site, their workers, the public and the property of others.

5. Deliverables

a. Supply and Installation:

· Conduits, pull boxes, accessories.

· Wires, card readers for Buildings 1, 2, 3, 4, 5, 6, and K-Span.

· Input modules for the specified buildings.

· Door contacts, electric strikes, access control power supply.

· Nema 4X outdoor boxes for card readers.

· Lenel control panel and related accessories.

· Security panel enclosures with LNL-1320 modules.

· PIR, BMS sensors for Bldg. 1 server room.

· PIR, glass break sensors, BMS, and IDS remote monitoring for Bldg. 1 CGIS room.

· Battery installation for Lenel power enclosure.

· PIR, BMS, and card readers for Bldg. 1 Comm SEC room.

· #6 wire for system grounding.

i. Installation suggested Locations:

b. Estimated Materials and Equipment

· Conduits, pull boxes, and accessories.

· Wires, card readers, input modules, door contacts, and electric strikes.

· Access control power supply and batteries.

· Nema 4X outdoor boxes for card readers.

· Lenel control panel and miscellaneous accessories.

· Security panel enclosure with LNL-1320 dual reader interface module.

· PIR (Passive Infrared), BMS (Building Management System) sensors, and glass break sensors.

· IDS remote monitoring components.

· #6 wire for power system grounding.

c. Documentation:

· Preparation and submission of shop drawings and submittals.

d. System Configuration and Testing:

· ACS and IDS configuration.

· System testing to ensure functionality and integration.

e. Shipping and Handling:

· All materials and equipment will be shipped and handled appropriately.

6. Exclusions and Assumptions

· Work-related permits are excluded.

· Assumption of existing fiber/network switch connectivity between different buildings and the main building.

· Any work not listed in the SOW is excluded.

· Bonding is excluded from the scope.

7. Project Management Awarded Company will oversee the entire project lifecycle, including planning, execution, monitoring, and closure, ensuring compliance with USCG standards and requirements.

PART 3 INSPECTIONS AND ACCEPTANCE

1. INSPECTION: The PM or person designated by the PM will accompany Contractor for duration of service visit. Contractor will provide all required documentation for service visit at the conclusion of servicing to the PM.

2. QUALITY ASSURANCE. All services rendered will be subject to Government inspection. The Contractor shall perform or re-perform work which was not performed in a satisfactory manner, as determined by the KO, at the Contractor’s expense. The Coast Guard will use a 100% quality assurance surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site.

3. DELIVERABLES Upon completion of the job, the Contractor shall submit the following deliverables:

· Complete sets of O&M manuals.

· Training to USCG staff on operation of the system.

· Warranty documentation.

Part 4 INVOICE PROCESSING PLATFORM (IPP)

Summary: For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury’s Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers. Please refer to the terms of your contract for invoicing instructions specific to your award. Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency:

If your company is already registered to use IPP, you will not be required to re-register Page and yo4u do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMBFSMS-VendorSupport@uscg.mil. You will not be able to “sign up” for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

IPP Training and Support Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist system users:

· Toll-free number: 866-973-3131

· Email address: IPPCustomerSupport@fiscal.treasury.gov

· Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

Contact Information For any further information or clarification regarding this proposal, please contact:

Mr. Maffucci @ brian.j.maffucci@uscg.mil image1.png