Security_&_Fire_Alarm_Testing,_Inspection,_Maintenance,_and_Repairs_(Addendum_#2_Revision).pdf

Fontana Unified School District

9860 Citrus Avenue

Fontana, CA 92335

BID NO. 25/26-0016

FOR

SECURITY & FIRE ALARM TESTING, INSPECTION,

MAINTENANCE, AND REPAIRS

undefined No. 25/26-0016

Title: Security & Fire Alarm Testing, Inspection, Maintenance, and Repairs

TABLE OF CONTENTS

I. Project Information

II. Notice Inviting Bids

III. Prequalification of Bidders

IV. Instructions To Bidders

V. Special Conditions & Scope of Work

VI. General Conditions-Unit Price

VII. Supplementary Conditions

VIII. Unit Price Bid Form

IX. PW Vendor Questionnaire, References, & Forms

X. School Sites

Attachments:

A - Fire Alarm Site Device Count (estimates from 2024)

B - 2025 District Intrusion Spec 16740

C - 28 31 00 Fire Alarm System - Edwards

D - 28 31 00 Fire Alarm System - Potter

1. Project Information

License Classification: C-10 License.

In addition, one or more full-time employees must hold the following certifications at the time of bid submission and throughout the duration of the contract: NICET Level I, NICET Level II, DIR “Blue Card”, CAFAA, EST3

Programming, and Potter Programming.

Contract Time: One year from Award of Contract.

After the Initial Term of the contract and subject to the provisions of pricing terms of the contract, this proposal may be extended (in the District’s sole discretion) for two (2) additional years, not to exceed three (3) years total.

Projected Annual Cost: $1,000,000.00

Allowance/ Alternates: No

Notice Inviting Bids Post Date: October 22, 2025

Job Walk or PreBid Conference (Mandatory): October 30, 2025, 9:00am

FUSD Maintenance & Operations Conference

Room located at 9851 Catawba Ave., Fontana, CA 92335

Prequalification Apply by Date/Time: October 31, 2025, 5:00pm

Request for Information (RFI)/ Question &

Answer deadline:

November 5, 2025, 2:00pm

Prequalification Approve by Date/Time: November 10, 2025, 5:00pm

Bid Response Due: November 19, 2025, 2:00pm

Governing Board Meeting-Tentative Award of

Contract:

December 17, 2025

*Please note, Bids are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/fusd Bidder must also MAIL bid guarantee to be received no later than the bid due and addressed to: Fontana Unified

School District, Attn: Shamica R. Nance, Sr. Director of Purchasing, 9680 Citrus Avenue. Building #30, Fontana, CA 92335. Please have the Bidder Name, Project Title and Project Number listed clearly on the outside of the envelope.

2. Notice Inviting Bids

NOTICE IS HEREBY GIVEN that the Fontana Unified School District (“District”), hereinafter referred to as the

District, will receive up to, but no later than 2:00 pm on Wednesday, November 19, 2025 through the

Procurement Portal at https://procurement.opengov.com/portal/fusd, proposals for the award of a contract for:

Bid No. 25/26-0016 Security & Fire Alarm Testing, Inspection, Maintenance, and Repairs

All bids shall be made and presented only on the forms presented by the District. Bids shall be received through the e-procurement portal at https://procurement.opengov.com/portal/fusd. Please scan and upload a copy of your bid bond/cashier’s check, as well as mail the original to be received no later than the bid due and addressed to: Fontana Unified School District, Attn: Shamica R. Nance, Sr. Director of Purchasing, 9680 Citrus

Avenue, Building #30, Fontana, CA 92335. Please have BID BOND, the Bidder Company Name, Project Number and Title listed clearly on the outside of the envelope. Any bids received after the time specified above or after any extensions due to material changes shall not be accepted.

Prequalification of Bidders. As a condition of submitting a bid for this Project, and in accordance with

California Public Contract Code section 20111.6, prospective bidders are required to be prequalified. Bids will not be accepted if prospective bidder has not been prequalified where prequalification is required. The District uses and will accept prequalification applications through PQ Bids only. The link can be accessed by going to the

Fontana Unified School District website at www.fusd.net and visiting the Purchasing Department’s webpage. The link to PQ Bids will be under the electronic prequalification tool field and you will be directed to the PQ Bids prequalification page, or you may enter the following link in your search engine: https://pqbids.com/fontana/.

Prequalification documents must be submitted to PQBids by October 31, 2025. November 10, 2025is the last day to be approved through PQ Bids. This prequalification is mandatory for all prospective bidders to be considered; bidders that do not meet these deadlines will be deemed as nonresponsive. Once the bidder is final approved through PQ Bids, they will be approved for one (1) year from the final approval date. It is and will be the bidders’ sole responsibility to stay updated and approved in the PQ Bids system. The District has no responsibility to contact contractors to apply, renew or update information in the PQ Bids system. Any questions or technical support inquiries in submitting the required documents may be directed to PQ BIDS at info@pqbids.com or by calling 888-218-4173. (NOTE: Use the questionnaire type: AB2031-Projects, Agency

Name: Fontana Unified to prequalify on the PQ Bids website). The approved list of prequalified contractors will be posted under Official Notices in the Procurement Portal at https://procurement.opengov.com/portal/fusd.

If this Project includes work that will be performed by mechanical, electrical or plumbing (“MEP”) subcontractors

(contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43 or C-46 licenses), such MEP subcontractors must also be prequalified. It is the responsibility of the bidder to ensure that all MEP subcontractors holding any of the licenses listed above are properly prequalified before submitting a bid.

A Pre-Bid Conference will be conducted on October 30, 2025 at 9:00 A.M.. Contractors and/or their representatives, are to meet at FUSD Maintenance & Operations Conference Room located at 9851 Catawba

Ave., Fontana, CA 92335. Only those bidders who attend the entire job walk will be eligible to bid this project.

Late arrivals will not be permitted to participate; there will be a sign-in sheet at the job walk/bid conference.

Request for Information (RFI)/ Question & Answer deadline is: 2:00 pm on Wednesday, November 5, 2025.

Requests for Information must be submitted through the e-procurement portal. No other questions or requests for information will be accepted after this date and time.

Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code and be licensed to perform the work called for in the contract documents. The successful bidder must possess a valid and active

Class C-10 Contractor’s License, at time of bidding and licenses must be valid through project completion. The

Contractor’s California State License numbers shall be correctly entered in the bid. In addition, one or more full-time employees must hold the following certifications at the time of bid submission and throughout the duration of the contract: NICET Level I, NICET Level II, DIR “Blue Card”, CAFAA, EST3 Programming, and Potter

Programming.

https://procurement.opengov.com/portal/fusd https://www.fusd.net/ https://pqbids.com/fontana/

Subcontractors shall be certified and licensed pursuant to California law for the trades necessary to perform the work called for in the contract documents and license must be valid through project completion.

CONTRACTOR should consult the General Conditions, Supplementary General Conditions, and General

Requirements regarding Milestones and Liquidated Damages.

Each bid must strictly conform with and be responsive to the contract documents as defined in the General

Conditions. The DISTRICT reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding.

Each bidder shall submit with its bid, on the form furnished with the contract documents, a list of the designated subcontractors on this project as required by the Subletting and Subcontracting Fair Practices Act, California

Public Contract Code Sections 4100 et. seq.

The District may request interviews from the top Contractors.

In accordance with California Public Contract Code Section 22300, the DISTRICT will permit the substitution of securities for any moneys withheld by the DISTRICT to ensure performance under the contract. At the request and expense of the CONTRACTOR, securities equivalent to the amount withheld shall be deposited with the

DISTRICT, or with a state or federally chartered bank as the escrow agent, who shall then pay such moneys to the

CONTRACTOR. Upon satisfactory completion of the contract, the securities shall be returned to the

CONTRACTOR.

Each bidder’s bid must be accompanied by one of the following forms of bidder’s security: (1) cash; (2) a cashier’s check made payable to the DISTRICT; (3) a certified check made payable to the DISTRICT; or (4) a bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure Section 995.120, made payable to the DISTRICT in the form set forth in the contract documents. Such bidder’s security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee that the bidder will enter into the proposed contract, if the same is awarded to such bidder, and will provide the required Performance and

Payment Bonds and insurance certificates. In the event of failure to enter into said contract or provide the necessary documents, said security will be forfeited.

Bidders are advised that this contract is a public work for purposes of the California Labor Code, which requires payment of prevailing wages. Wage rates can be obtained from the Director of the Department of Industrial

Relations at http://www.dir.ca.gov/OPRL/dprewagedetermination.htm. All contractors bidding on a public works project must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5c.

The DISTRICT has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract. These per diem rates, including holiday and overtime work, as well as employer payments for health and welfare, pension, vacation, and similar purposes are available from the Director of the Department of Industrial Relations. Pursuant to California Labor Code Sections 1720 et seq., it shall be mandatory upon the CONTRACTOR to whom the contract is awarded, and upon any subcontractor under such CONTRACTOR, to pay not less than the said specified rates to all workers employed by them in the execution of the contract.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of

Industrial Relations. No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the

Department of Industrial Relations for the duration of the project.

http://www.dir.ca.gov/OPRL/dprewagedetermination.htm

This project is subject to labor compliance monitoring and enforcement of prevailing wage requirements by the

Department of Industrial Relations. The successful bidder and any listed subcontractor(s) shall be required to furnish electronic certified payroll records directly to the Labor Commissioner, Division of Labor Standards

Enforcement.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

Separate payment and performance bonds, each in an amount equal to 100% of the total contract amount, are required, and shall be provided to the DISTRICT prior to execution of the contract and shall be in the form set forth in the contract documents. All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in California Code of Civil Procedure Section 995.120.

Any request for substitutions pursuant to Public Contracts Code Section 3400 must be made on the form set forth in the contract documents and included with the bid.

It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

Fontana Unified School District Board of Education Publication Dates: October 22, 2025 & October 29, 2025

3. Prequalification of Bidders

As a condition of submitting a bid for this Project, and in accordance with California Public Contract Code section

20111.6, prospective bidders are required to be prequalified. Bids will not be accepted if prospective bidder has not been prequalified where prequalification is required. The District uses and will accept prequalification applications through PQ Bids only. The link can be accessed by going to the Fontana Unified School District website at www.fusd.net and visiting the Purchasing Department’s webpage. The link to PQ Bids will be under the electronic prequalification tool field and you will be directed to the PQ Bids prequalification page, or you may enter the following link in your search engine: https://pqbids.com/fontana/. Prequalification documents must be submitted to PQ Bids by October 31, 2025. November 10, 2025is the last day to be approved through PQ Bids. This prequalification is mandatory for all prospective bidders to be considered; bidders that do not meet these deadlines will be deemed as nonresponsive. Once the bidder is final approved through PQ Bids, they will be approved for one

(1) year from the final approval date. It is and will be the bidders’ sole responsibility to stay updated and approved in the PQ Bids system. The District has no responsibility to contact contractors to apply, renew or update information in the PQ Bids system. Any questions or technical support inquiries in submitting the required documents may be directed to PQ BIDS at info@pqbids.com or by calling 888-218-4173. (NOTE: Use the questionnaire type: AB2031-Projects, Agency Name: Fontana Unified to prequalify on the PQ Bids website). The approved list of prequalified contractors will be posted under Official Notices in the Procurement Portal at https://procurement.opengov.com/portal/fusd.

If this Project includes work that will be performed by mechanical, electrical or plumbing (“MEP”) subcontractors

(contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43 or C-46 licenses), such MEP subcontractors must also be prequalified. It is the responsibility of the bidder to ensure that all MEP subcontractors holding any of the licenses listed above are properly prequalified before submitting a bid.

4. Instructions To Bidders https://www.fusd.net/ https://pqbids.com/fontana/

4.1. Preparation of Bid Form

Proposals under these specifications shall be submitted as indicated, through the Vendor Questionnaire Section at the time and place stated in the Notice Inviting Bids. All information requested must be appropriately provided and must be stated clearly. All bids must be signed by the bidder in permanent ink and submitted through the

Procurement Portal. The District reserves the right to reject any bid if all of the above information is not furnished.

It is each bidder’s sole responsibility to ensure its bid is timely submitted and received by the District. Any bid received after the scheduled closing time for receipt of bids shall not be accepted.

4.2. Signature

The bid form, all bonds, all designations of Subcontractors, the Contractor’s Certificate, the Agreement, and all

Guarantees must be signed in permanent ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid. Typed font signature will not be accepted.

If bidder is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the District. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal.

If bidder is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the District, in which case the general partner may sign.

Bids submitted as joint ventures must so state and be signed by each joint venture.

Bids submitted by individuals must be signed by the bidder unless an up-to-date power- of-attorney is on file in the

District office, in which case, said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be indicated in the signature.

4.3. Modifications

Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the Contract Documents may result in the

District’s rejection of the bid as not being responsive to the Notice Inviting Bids. No oral or telephonic modification of any bid submitted will be considered.

4.4. Erasures, Inconsistent or Illegible Bids

The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction creates no inconsistency and is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons signing the bid. In the event of inconsistency between words and figures in the bid price, words shall control figures. In the event that the District determines that any bid is unintelligible, inconsistent, or ambiguous, the District may reject such bid as being non-responsive.

4.5. Examination of Site and Contract Documents

Each bidder shall visit the site of the proposed work and become fully acquainted with the conditions relating to the construction and labor so that the facilities, difficulties, and restrictions attending the execution of the work under the Contract are fully understood. Bidders shall thoroughly examine and be familiar with the drawings and specifications and all others documents and requirements that are attached to and/or contained in the Project Manual or other documents issued to bidders. The failure or omission of any bidder to receive or examine any Contract

Documents, form, instrument, addendum, or other document or to visit the site and become acquainted with conditions there existing shall not relieve any bidder from obligations with respect to the bid or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with this Section. Bidders shall not, at any time after submission of the bid, dispute, complain, or assert that there were any misunderstandings with regard to the nature or amount of work to be done.

4.6. Withdrawal of Bids

Any bid may be withdrawn, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. The bid security for bids withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned upon request.

No bidder may withdraw any bid for a period of ninety (90) calendar days after the date set for the opening of bids.

4.7. Agreements, Insurance and Bonds

The Agreement Form which the successful bidder, as Contractor, will be required to execute, and the forms and amounts of surety bonds and insurance endorsements which Contractor will be required to be furnished at the time of execution of the Agreement, are included in the bid documents and should be carefully examined by the bidder.

The number of executed copies of the Agreement, the Performance Bond, and the Payment Bond required is two

(2). Payment and Performance bonds must be executed by an admitted surety insurer as defined in Code of Civil

Procedure 995.120.

4.8. Interpretation of Plans and Documents/Pre-Bid Clarification

If any prospective bidder is in doubt as to the true meaning of any part of the Contract Documents, or finds discrepancies in, or omissions, a request for an interpretation or correction thereof may be submitted to the District, through the Procurement Portal. The bidder submitting the request shall be responsible for its prompt delivery. Any interpretation or correction of the Contract Documents will only be made by Addendum duly issued. Addendum will be made available through the e-procurement portal. No person is authorized to make any oral interpretation of any provision in the Contract Documents, nor shall any oral interpretation be binding on the District. If discrepancies on plans, specifications or elsewhere in the Contract Documents are not covered by addenda, bidder shall include in their bid methods of construction and materials for the higher quality and complete assembly.

Each request shall contain Specifications and/or Drawing number, if applicable, and any other pertinent information. Pre-bid clarification request shall be filed by the RFI deadline. Requests received after the deadline shall not be considered or responded to. A response to timely pre-bid clarifications requests which materially affects the bidders price will be made by Addendum issued by the District not less than seventy-two (72) hours prior to bid opening through the Procurement Portal.

SUBMITTAL OF A BID WITHOUT A REQUEST FOR CLARIFICATIONS SHALL BE

INCONTROVERTIBLE EVIDENCE THAT THE BIDDER HAS DETERMINED THAT THE BID

DOCUMENTS ARE ACCEPTABLE AND SUFFICIENT FOR BIDDING AND COMPLETING THE WORK;

THAT BIDDER IS CAPABLE OF READING, FOLLOWING AND COMPLETING THE WORK IN

ACCORDANCE WITH THE BID DOCUMENTS; AND THAT BIDDER AGREES THAT THE WORK CAN

AND WILL BE COMPLETED ACCORDING TO THE DISTRICT’S TIMELINES.

4.9. Bidders Interested in More Than One Bid

No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one prime bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders or making a prime proposal.

4.10. Unidentified Conditions Allowance

A 10% Unidentified Conditions Allowance is to be added to the cost of the Project. Each bidder is to add this percentage to their base bid amount. This allowance will be used for any unforeseen necessary changes that are approved, in writing, by the District. Any portion of the allowance that is not used to be deducted from the

Project/bid amount via deductive change order. Contractor shall submit the Allowance Authorization Form included herein to obtain written approval by the District.

4.11. Award of Contract

The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. The award of the contract, if made by the District, will be by action of the governing board and to the lowest responsible and responsive bidder, based on the sum of the Base Bid plus the Ten Percent (10%)

Unidentified Conditions Allowance, therefor from among those bidders responsive to the call for bids. In the event an award is made to bidder, and such bidder fails or refuses to execute the Contract and provide the required documents within five (5) calendar days after award of the Contract to bidder, the District may award the Contract to the next lowest responsible and responsive bidder or release all bidders. Each bid must conform and be responsive to the Contract Documents as defined in the General Conditions.

4.12. Bid Protest Procedure

Any bid protest by any bidder regarding any other bid must be submitted in writing to: Sr. Director of Purchasing, Shamica R. Nance at shamica.nance@fusd.net (cc: readtd@fusd.net), not more than five (5) calendar days after receipt of written notice of the District’s intent to award to another bidder and must meet the following requirements:

a. The protest must contain a complete statement of any and all basis for the protest.

b. The protest must refer to the specific portions of all documents that form the basis for the protest.

c. The protest must include the name, address, email and telephone number of the person representing the protesting party.

The procedure and time limits set forth in this section are mandatory and are each bidder's sole and exclusively remedy in the event of bid protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code claim, any administrative remedies or legal proceedings.

4.13. Alternates

If alternate bids are called for, the Contract may be awarded at the election of the Governing Board to the lowest responsible and responsive bidder using the method and procedures outlined in the Notice Inviting Bids and as specified in the section entitled Alternate/Deductive Bid Alternates.

a. Subcontractor Listing for Alternates. If alternate bids are called for and the bidder intends to use different or additional Subcontractors, a separate list of Subcontractors must be submitted for each such alternate.

4.14. Evidence of Responsibility

Upon the request of the District, a bidder whose bid is under consideration for the award of the Contract shall submit promptly to the District satisfactory evidence showing the bidder’s financial resources, surety and insurance claims mailto:shamica.nance@fusd.net experience, construction experience, completion ability, workload, organization available for the performance of the Contract, and other factors pertinent to a Project of the scope and complexity involved.

4.15. Listing Subcontractors

Each bidder shall submit with his bid, on the form furnished with the Contract Documents, a list of the names, license numbers, scopes of work, locations of the places of business, contact information, and Department of

Industrial Relations (“DIR”) registration numbers of each Subcontractor who will perform work or labor or render service to the bidder in or about the project, or a Subcontractor who under subcontract to the bidder, specially fabricates and installs a portion of the work, in an amount in excess of one-half of 1 percent of the bidder’s total bid as required by the Subletting and Subcontracting Fair Practices Act (Public Contract Code section 4100, et seq.)

Pursuant to Labor Code section 1725.5, all Subcontractors (of any tier) performing work on this Project must be properly registered with DIR.

4.16. Workers’ Compensation

In accordance with the provisions of Labor Code section 3700, the successful bidder as the Contractor shall secure payment of compensation to all employees. The Contractor shall sign and file with the District the following certificate prior to performing the work under this contract: “I am aware of the provisions of Section 3700 of the

Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” The form of such certificate is included as a part of the Bid Documents.

4.17. Contractor’s License

To perform the work required by this notice, the Contractor must possess the Contractor’s License as specified in the Notice Inviting Bids, and the Contractor must maintain the license throughout the duration of the contract. If, at the time of bid, bidder is not licensed to perform the Project in accordance with Division 3, Chapter 9, of the

Business and Professions Code for the State of California and the Notice to Contractors calling for bids, such bid will not be considered and the Contractor will forfeit its bid security to the District.

4.18. Anti-Discrimination

It is the policy of the District that in connection with all work performed under contracts, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age, or marital status. The Contractor agrees to comply with applicable federal and California laws, including, but not limited to, the California Fair Employment and Housing Act, beginning with Government

Code section 12900 and Labor Code section 1735. In addition, the Contractor agrees to require like compliance by any Subcontractors employed on the work by such Contractor.

4.19. Preference for Materials and Substitutions

a. One Product Specified. Unless the Plans and Specifications state that no Substitution is permitted, whenever the Contract Documents indicate any specific article, device, equipment, product, material, fixture, patented process, form, method, construction, or any specific name, make, trade name, or catalog number, with or without the words, “or equal,” such specification shall be read as if the language “or equal” is incorporated.

b. Request for Substitution. Bidder may, unless otherwise stated, offer any material, process, article, etc., which is materially equal or better in every respect to that so indicated or specified

(“Specified Item”) and will completely accomplish the purpose of the Contract Document. If bidder desires to offer a Substitution for a Specified Item, such bidder must make a request in writing on the District’s Substitution Request Form (“Request Form”) located within the

Question and Answer section of the e-procurement portal. The completed Request Form must be submitted through the e-procurement portal at least seven (7) business days prior to the bid opening date. The Request Form must be accompanied by evidence as to whether the proposed substitution:

i. Is equal in quality, service, and ability to the Specified Item as demonstrated by a side by side comparison of key characteristics and performance criteria (CSI comparison chart);

ii. Will entail no changes in detail, construction and scheduling of related work;

iii. Will be acceptable in consideration of the required design and artistic effect;

iv. Will provide no cost disadvantage to the District;

v. Will require no excessive or more expensive maintenance, including adequacy and availability of replacement parts; and

vi. Will require no change in the Contract Time.

Any bidder requesting a substitution shall provide any and all Drawings, Specifications, samples, performance data, calculations, and other information as may be required to assist the Architect and the District in determining whether the proposed substitution is acceptable. The burden of establishing these facts shall be upon the bidder.

After the District’s timely receipt of such evidence by bidder, the District will make its final decision as to whether the bidder’s request for substitution for any Specified Items will be granted. The District shall have sole discretion in deciding as to whether a proposed request for substitution is equal to or better than a Specified Item. Any request for substitution which is granted by the District shall be issued via an addendum issued to all bidders. The District may condition its approval of any substitution upon delivery to the District of an extended warranty or other assurances of adequate performance of the substitution. Any and all risks of delay due to DSA, or any other governmental agency having jurisdiction shall be on the bidder.

4.20. Disqualification of Bidders and Proposals

More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested and the bidder will forfeit their bid security to the District.

4.21. Unbalanced or Altered Bids

Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted may be rejected. If, in the District’s sole discretion, it determines any pricing, costs or other information submitted by a bidder may result in an unbalanced bid, the District may deem such bid non-responsive. A bid may be determined by the District to be unbalanced if the bid is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

4.22. Employment of Apprentices

The Contractor and all Subcontractors shall comply with the provisions of California Labor Code including, but not limited to sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices. The Contractor and all

Subcontractors shall comply with the requirements of said sections, including applicable portions of all subsequent amendments in the employment of apprentices; however, the Contractor shall have full responsibility for compliance with said Labor Code sections, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist.

4.23. Non-Collusion Declaration

Public Contract Code section 7106 requires bidders to submit declaration of non-collusion with their bids. This form is included in the vendor questionnaire and must be signed and dated by the bidder under penalty of perjury.

4.24. Wage Rates, Travel and Subsistence

a. The Contractor and all Subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. Pursuant to Labor Code section 1770 et seq., the District has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract. Copies are available from the District to any interested party on request and are also available from the Director of the Department of Industrial Relations. The Contractor shall obtain copies of the above-referenced prevailing wage sheets and post a copy of such wage rates at appropriate, conspicuous, weatherproof points at the Site.

b. Any worker employed to perform work on the Project and such work is not covered by any classification listed in the published general prevailing wage rate determinations or per diem wages determined by the Director of the Department of Industrial Relations, shall be paid not less than the minimum rate of wages specified therein for the classification which most nearly corresponds to the employment of such person in such classification.

c. Holiday and overtime work, when permitted by law, shall be paid for at the rate set forth in the prevailing wage rate determinations issued by the Director of the Department of Industrial

Relations or at least one and one-half (1½) times the specified basic rate of per diem wages, plus employer payments, unless otherwise specified in the Contract Documents or authorized by law.

d. These per diem rates, including holiday and overtime work, and employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the administrative office of the

District, located as noted above and are also available from the Director of the Department of

Industrial Relations. It is the Contractor’s responsibility to ensure the appropriate prevailing rates of per diem wages are paid for each classification. It shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any Subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the

Contract.

4.25. DIR Registration of Contractor and Subcontractors

Contractor or all Subcontractors shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to

Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract

Code, provided the Contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

This Project is a public works project as defined in Labor Code section 1720. Each Contractor bidding on this

Project and all Subcontractors (of any tier) performing any portion of the Work must comply with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with DIR and qualified to perform public works pursuant to Labor Code section 1725.5 throughout the duration of the Project. For more information and up to date requirements, Contractors are recommended to periodically review the DIR’s website at www.dir.ca.gov.

Contractor shall be solely responsible for ensuring compliance with Labor Code section 1725.5 as well as any requirements implemented by DIR applicable to its services or its Subcontractors throughout the term of the

Agreement and in no event shall Contractor be granted increased payment from the District or any time extensions to complete the Project as a result of Contractor’s efforts to maintain compliance with the Labor Code or any requirements implemented by DIR. Failure to comply with these requirements shall be deemed a material breach of this Agreement and grounds for termination for cause. The Contractor and all Subcontractors shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more frequently if required by the

District or the Labor Commissioner) and in a format prescribed by the Labor Commissioner. The District reserves the right to withhold contract payments if the District is notified, or determines as the result of its own investigation, that Contractor is in violation of any of the requirements set forth in Labor Code section 1720 et seq. at no penalty or cost to the District. Monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).

4.26. No Telephone or Facsimile Availability

No telephone or facsimile machine will be available to bidders on the District premises at any time.

4.27. Obtaining Bidding Documents

Bidding Documents, may be obtained from:

The e-procurement portal at https://procurement.opengov.com/portal/fusd.

Bidders shall utilize a complete set of Bidding Documents in preparing a bid. The failure or omission of bidder to receive any bid document, form, instrument, Addendum, or other document shall not relieve bidder from any obligations with respect to the bid and/or Contract.

4.28. Addenda

Clarification or any other notice of a change in the Bidding Documents will be issued only by the District and only in the form of Addendum, through the e-procurement portal. Any other purported Addenda are void and unenforceable.

Bidder is responsible for ascertaining the disposition of all Addenda issued regardless of District notification and to acknowledge all Addenda through the e-procurement portal prior to the bid opening. Addenda is available for inspection through the e-procurement portal. Oral statements or any instructions in any form, other than Addendum as described above, shall be void and unenforceable. Addenda issued by the District must be acknowledged by the bidder. Failure to acknowledge may result in bid being deemed non-responsive.

https://www.dir.ca.gov/

4.29. CUPCCAA

This Project is being let in accordance with the California Uniform Public Construction Cost Accounting

(“CUPCCAA”) set forth in Public Contract Code section 22000 et seq. Bidders shall comply with any requirements set forth in the CUPCCAA including all guidelines and requirements in the current California Uniform Public

Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual. If applicable, only

Contractors included on the District’s Qualified List shall submit bids for the Project as set forth in the CUPCCAA.

4.30. Debarment

Bidder may also be subject to debarment, in addition to seeking remedies for False Claims under Government Code section 12650 et seq. and Penal Code section 72, the District may debar a Contractor if the Board, or the Board may designate a hearing officer who, in his or her discretion, finds the Contractor has done any of the following:

a. Intentionally or with reckless disregard, violated any term of a contract with the District

b. Committed an act or omission which reflects on the Contractor’s quality, fitness or capacity to perform work for the District;

c. Committed an act or offense which indicates a lack of business integrity or business honesty; or,

d. Made or submitted a false claim against the District or any other public entity (See Government

Code section 12650, et seq., and Penal Code section 72.)

5. Special Conditions & Scope of Work

5.1. SPECIAL CONDITIONS Manufacturer-Specific Certification & Bid Structure

Fontana Unified School District utilizes multiple fire alarm system platforms across its sites. To ensure proper service and compliance, the bid form will be separated by the following system manufacturers:

• Edwards EST3

• Potter IPA Series

• Potter Net

• Notifier Addressable Systems

• Bosch G – Series Intrusion Systems

Bidders may submit pricing and qualifications for one or more manufacturers. If a contractor is not certified or qualified to service a particular manufacturer, they may indicate “No Bid” for that section.

5.2. Fire Alarm Test & Inspection Services

Fire alarm testing and inspections will be awarded to one contractor based on qualifications, certifications, and pricing. Contractors must have the Company Qualifications stated below.

5.3. Fire Alarm Testing & Inspection Requirements

The bidding contractor must meet the following minimum qualifications related to experience and staffing:

Company Qualifications

• Must hold a valid C-10 Electrical Contractor License

• Must have a minimum of three (3) years of experience performing fire alarm testing services at medical, governmental, industrial, commercial or educational facilities.

• Must possess a valid DIR Registration Number (Department of Industrial Relations)

Certified Personnel

All certifications must be current and valid. Acceptable certifications include:

• NICET Testing Level 1, NICET Testing Level 2, NICET 1, NICET 2

• Department of Industrial Relations (DIR “Blue Card”) Certified Fire / Life Safety Card

• CAFAA Fire Alarm Testing & Inspection Certification

• Building Report™ Compliance Certification

*** Documentation verifying these certifications must be submitted with the bid response. Failure to provide proof of qualifications may result in disqualification. Submission Instructions: All documentation must be uploaded in the Vendor Questionnaire section of the bid portal. Failure to provide complete and verifiable documentation may result in disqualification from consideration.

On Site Testing Personnel Ratio

At any given site, the contractor must maintain a ratio of:

• One certified technician to no more than three (3) non-certified personnel

This ratio must be upheld throughout the duration of on-site testing.

Building Report™

• Contractor must have a minimum of two (2) years of prior experience using Building Report™

(Compliance Reporting Service)

• Contractor must remain in good standing with Building Report™ throughout the contract term

• Fontana Unified School District shall be granted access to Building Report™ records for up to three (3) years following the last test

Testing Equipment

Contractor must provide all necessary equipment to perform fire alarm system testing, including but not limited to:

• Smoke, heat, and carbon monoxide (CO) testing equipment

• Personal protective equipment (PPE)

• Ladders, lifts, smoke poles, hand tools, and clearing equipment

5.4. Security & Fire Alarm Maintenance & Repair Services

Maintenance and repair services may be awarded individually by manufacturer based on contractor qualifications, certifications, and pricing. Contractors must be certified to service the specific manufacturer(s) for which they are awarded.

• Edwards EST3

• Potter IPA Series

• Potter Net

• Notifier Addressable Systems

• Bosch G – Series Intrusion Systems

The district reserves the right to award contracts to multiple vendors to ensure coverage across all supported fire alarm system platforms.

5.5. Security & Fire Alarm Maintenance & Repair Requirements

The bidding contractor must meet the following minimum qualifications related to experience and staffing:

Company Qualifications

• Must hold a valid C-10 Electrical Contractor License

• Must have a minimum of three (3) years of experience performing security and fire alarm testing, maintenance, installation and repairs.

• Must possess a valid DIR Registration Number (Department of Industrial Relations)

• Base of operations within 50 miles of FUSD

• Available 24 Hours a day for Emergency

• Respond at requested FUSD location within 4 Hours

Contractors must be certified to service the specific manufacturer(s) for which they are bidding on: Personnel Requirements

Contractor must employ one or more full-time technicians who hold at least one of the following certifications:

• Edwards EST3 Programming Certification

• Potter IPA Series Programming Certification

• Potter Net Programming

• Notifier Addressable Programming Certification

• NICET Certification (Level I, II, III or IV in Fire Alarm Systems)

• DIR Fire Life Safety Certification

• Bosch Alarms Programming Certification

Testing, Service and Maintenance Certified Personnel

All certifications must be current and valid. Acceptable certifications include:

• NICET Testing Level 1, NICET Testing Level 2, NICET 1, NICET 2

• Department of Industrial Relations (DIR “Blue Card”) Certified Fire / Life Safety Card

*** Documentation verifying these certifications must be submitted with the bid response. Failure to provide proof of qualifications may result in disqualification. Submission Instructions: All documentation must be uploaded in the Vendor Questionnaire section of the bid portal. Failure to provide complete and verifiable documentation may result in disqualification from consideration.

Equipment

Contractor must provide all necessary equipment to perform fire alarm system testing, including but not limited to:

• Smoke, heat, and carbon monoxide (CO) testing equipment

• Personal protective equipment (PPE)

• Ladders, lifts, smoke poles, hand tools, and clearing equipment

5.6. SCOPE OF WORK FOR TESTING AND INSPECTIONS

The contractor shall test for proper operation and barcode all fire alarm and carbon monoxide (CO) devices, including but not limited to:

▪ Fire Alarm Control Panels

▪ Annunciator Panels

▪ Booster Power Supplies

▪ Initiating Devices

▪ Notification Devices

▪ Control Devices

▪ Relays (including air conditioning shutdown and smoke/fire damper relays)

▪ Duct Detectors

▪ Control & Isolation Valves (including OS&Y and PIV valves)

▪ Backup Batteries

1. Annual Testing Requirement 100% of each fire alarm system must be tested annually.

2. Site Protection & Clean-Up

Contractor shall take all necessary precautions to protect school property during testing activities. This includes:

• Using protective coverings over desks, kitchen workspaces, and other sensitive areas when accessing ceiling tiles or performing overhead work

• Cleaning up all debris generated during testing, including vacuuming, sweeping, and wiping down affected areas as necessary at the end of each testing day

• Returning any furniture or equipment moved during testing to its original location

3. Fire Alarm Control Panel Protocol

• Panels must be in normal condition prior to beginning testing.

• If a certified technician finds a panel in abnormal condition, they must immediately notify the FUSD

Point of Contact via email and phone, including photo documentation of the issue, whether significant or not.

o If an insignificant off-normal condition (e.g., low battery) is found, document as stated above and continue testing.

o If a significant off-normal condition (e.g., CPU failure) is found and no prudent or functional testing can be performed, proceed to the next scheduled school after notifying Fontana Unified School

District Police Dispatch that you will be leaving the current site and…