Sector Humboldt Bay Janitorial Contract (SOW).docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

USCG SECTOR HUMBOLDT BAY

STATEMENT OF WORK (SOW)

FOR

JANITORIAL SERVICES

LOCATED AT:

USCG SECTOR HUMBOLDT BAY

1001 Lycoming Way McKinleyville, CA 95519

PART 1- GENERAL

INTRODUCTION:

1.01 The United States Coast Guard is procuring for Janitorial Services for USCG Sector Humboldt Bay where the service is to be performed. The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and both the sanitary conditions and aesthetic appearance of federal property as required by federal, environmental, safety and health regulations. Services shall provide superior customer service and well-maintained facilities that present a healthy, clean, neat and professional appearance in accordance with (IAW) all the terms and conditions of the contract. The Contractor shall use this Statement of Work (SOW), as well as any other approved plans to accomplish the tasks generated for this effort and to achieve the desired quality of service.

BACKGROUND:

2.01 Mission: USCG Sector Humboldt Bay’s mission is to ensure timely delivery of effective and integrated mission supports during steady state and contingency operations. To accomplish this mission, it is essential that the properties and facilities of the area specified have qualified Janitorial Services, as required.

2.02 Period of Performance: The Contract period of performance includes one (1) one-year period and, four (4) one-year option periods.

2.03 Hours of Operation: Normal hours shall be 1400-2000, with the exception of federal holidays, for non-emergency work and routine maintenance.

2.05 Federal Holidays: Contractor personnel shall not perform work on observed Federal holidays, unless approval is received from the Contracting Officer (KO). Janitorial services are not required on the following dates:

SCOPE OF WORK:

b. Waste Collection, Removal, and Disposal

c. Floor Maintenance

d. Surface Maintenance

e. Glass Cleaning/Maintenance

3.02 The Contractor shall utilize the information within this SOW to determine the number of personnel believed are required to successfully perform the requirements listed herein. The Contractor may choose to add additional personnel at a later date, at no additional cost to the Government, to accomplish the required tasking.

CONTRACTOR RESEPONSIBILITIES:

4.01 AREAS TO BE SERVICED: Contractors are required to tour USCG Sector Humboldt Bay spaces prior to placing a bid to evaluate condition and square-footage. Buildings are identified by name, e.g. “hangar”, “admin”, and which are identified on attached site map/floor plan, along with their estimated square footage:

i. Admin Area

a. Admin Hallway (869 sq. ft.)

b. Conference Room (270 sq. ft.)

c. OPS Planning Room (112 sq. ft.)

d. Female Officers’ Head and Locker Room (176 sq. ft.)

e. Male Officers’ Head and Locker Room (700 sq. ft.)

f. Wardroom (475 sq. ft.)

g. Wardroom Kitchenette (70 sq. ft.)

h. Visitor Head (40 sq. ft.)

i. Admin, Command, and Operations Offices (Trash only)

ii. Hangar

a. Gymnasium (1344 sq. ft.)

iii. Training Area

a. Training Hallway (465 sq. ft.)

b. Training Room (1144 sq. ft.)

c. Men’s Head and Locker Room (1023 sq. ft.)

d. Female Head and Locker Room (408 sq. ft.)

e. AST Head and Locker Room (506 sq. ft.)

f. Hangar Crew Lounge (364 sq. ft.)

g. AST Shop and Office (Trash Only)

iv. Supply and Maintenance

a. Maintenance Control Room (483 sq. ft.)

b. Supply Hallway (368 sq. ft.)

c. Supply Office (Trash Only)

v. Sector Engineering

a. Common Space (406 sq. ft.)

b. Head (40 sq ft.)

c. Offices (Trash Only)

vi. Surface Operations

a. Common Space (567 sq. ft.)

vii. Galley Area

a. Galley Foyer (289 sq. ft.)

b. Galley Hallway and Entrance (390 sq. ft.)

c. ESO Room (324 sq. ft.)

d. Female Head (50 sq. ft.)

e. Male Head (50 sq. ft.)

f. CSO Office (Trash Only)

viii. Medical Area

a. Medical Hallway (430 sq. ft.)

b. Medical Break Room (396 sq. ft.)

c. Medical Lobby and Head (316 sq. ft.)

d. Laundry Room (224 sq. ft.)

e. Ladder wells (2)

ix. Duty Rooms Area

a. Duty Rooms Hallway (400 sq. ft.)

b. Rec Deck (529 sq. ft.)

4.02 DESCRIPTION OF CLEANING: Expectation of cleaning services includes:

1. All spaces:

a. All flooring shall present a uniform, clean appearance, free of debris, dirt, streaks, marks, excess water, all foreign matter, soil, gum, tar, scuff marks, other stains, and discolorations or foreign matter. No dirt shall be left in corners, under furniture, behind doors, or on stair landings and treads.

b. Vacuum carpeted areas with rotating brush vacuum over entire carpeted surface to remove all foreign matter. If a soiled spot cannot be removed with vacuum cleaner, it shall only be spot cleaned with a carpet cleaner and again vacuumed.

c. Sweep and mop all laminated floors, or dust mop, and damp mop hard floors.

d. Maintain all trash receptacles in a sanitary condition, free from debris after the contents have been collected. Empty all garbage cans and replace liner. This is the only service to be provided to the spaces designated as “Trash Only” in the list above. As needed, garbage containers and covers located on inside of buildings shall be thoroughly cleaned before returning to the point of use.

e. Clean/dust tops of lockers in locker rooms and all major horizontal surfaces, including but not limited to common area tables, desks, and appliances.

f. Clean Admin Waiting Room, glass doors, and partition glass.

g. Once every two months, all windows in assigned spaces will be cleaned. Windowsills, vertical blinds and drapes dusted.

h. Clean, sanitize, remove debris, and restock restrooms. Clean locker room showers once per week.

i. Use cleaning solution to wipe down gym equipment, sweep, and mop gym area.

j. Disposables Include: Various Toilet paper sizes, hand soap for dispensers, paper towels for dispensers, and small and large liners for trash cans.

k. Contractor shall post on the entry door of every restroom and locker room a sign that cleaning is in progress.

MATERIALS:

5.01 CONTRACTOR: Contractor will provide all cleaning equipment and base disposables material. Materials/cleaning agents shall be biodegradable and environmentally safe to the maximum extent possible and shall conform to all applicable federal specifications and regulations. Contractor shall furnish all management, supervision, labor, equipment, and disposables materials in providing janitorial services. Disposables Include: Various Toilet paper sizes, hand soap for dispensers, paper towels for dispensers, and small and large liners for trash cans.

a. Material Storage and Use: The Contractor shall follow manufacture’s guidelines and professional recommendations to include both hazardous and non-hazardous materials. All materials shall be stored in an approved location.

b. Safety Equipment: The Contractor shall provide their employees with all Personal Protective Equipment (PPE) required to safely accomplish all tasks. The Contractor’s employees shall use required PPE or clothing and/or use equipment appropriate to the work being done at all times. All power operating equipment and all hand tools shall be operated within the safety parameters as defined by OSHA. Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near any personnel. The KO may stop work if equipment or methods are found to be unsafe. Any work not satisfactorily completed will result in reduction of payment.

Equipment: The Contractor may use vacuums that are placed throughout Sector Humboldt Bay. No other equipment/property will be furnished by the Government in support of this contract.

Utilities: Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in the performance of work. Hot and cold water are provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling water will be provided.

Supplies: The Government will not provide any supplies for the Contractor’s use. The current supply will be for USCG Sector Humboldt Bay to use in area’s not included in the SOW.

Use of Government Resources: The Contractor shall use Government furnished equipment, facilities, utilities, information, data and documents only for the performance of work under this contract and shall be responsible for returning all Government provided resources to the Government at the end of the performance period in good working condition, subject to normal wear and tear. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the KO.

Storage area: The Government shall provide the Contractor with a material storage area on-site. The Contractor shall keep their material storage area free from accumulation of waste materials and comply with all Federal, State and local regulations pertaining to storage, transport, and disposal of wastes, to include posting SDS for all chemicals stored on the station in each storage area. The Contractor shall use USCG waste disposal dumpsters located on Government property for disposal of trash.

The Contractor shall not perform any repairs to, or maintenance of, Government-owned facilities. Government-owned facilities found by the Contractor to be in need of repair shall be reported to the KO within 24 hours of discovery.

SAFETY PRECAUTIONS:

USCG REPRESENTATION:

ENCLOSURES

LAYOUT OF SECTOR HUMBOLDT BAY AND BUILDINGS

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