Section L M Solicitation W91QF525RA031.pdf

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

ADDENDUM TO FAR CLAUSE 52.212-1 – INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

Submission of Offers. This is a solicitation to acquire non-personal services to provide Army Modernization Sustainment Support Services , on behalf of the Futures and Concepts Center (FCC) Stainment Capabilities and Integration Directorate (SCDID) in fulfilling its mission for Fort Lee, VA. Proposals shall be submitted NLT 29 August 2025, 10:00 am EST, to the following individuals: Ms. Joy R. Brown Contract Specialist at joy.r.brown.civ@army.mil and Ms. Heather B. Jarratt Contracting Officer at heather.b.jarratt.civ@army.mil.

Submit signed and dated proposal on or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror(s) from further consideration.

An electronic submission is required for this procurement. Only signed offers submitted on the SF 1449 will be accepted. Faxed proposals will not be considered.

a) This is an electronic solicitation release. No hard copies will be mailed.

Amendments to the solicitation will be posted to SAM.gov. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. Furthermore, it is the contractor’s responsibility to verify receipt prior to the closing time.

Late proposals will not be accepted.

All questions concerning the solicitation should be directed to Ms. Joy R.

Brown Contract Specialist at joy.r.brown.civ@army.mil and courtesy copy (cc:)

Ms. Heather B. Jarratt Contracting Officer at heather.b.jarratt.civ@army.mil.

Offerors are encouraged to review the solicitation before submitting written questions and/or comments. All written correspondence shall reference: Ref:

Solicitation Number. All questions must be submitted no later than three (3) days after solicitation issuance. All questions submitted after that date and time may not be answered.

1 . General Instructions. These instructions are mailto:emmanuel.r.ozah.civ@army.mil mailto:regina.n.givens.civ@army.mil.

mailto:emmanuel.r.ozah.civ@army.mil mailto:regina.n.givens.civ@army.mil designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content.

Offerors should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct clarifications and/or discussions if the Contracting Officer later determines them to be necessary. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP and concurrence with the

PWS.

(a ) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale.

(b ) The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

Proposal Format. The proposals shall be organized into three (3) volumes, as described below: A cover sheet should clearly mark as to volume number, title, solicitation identification and the offeror's UEI number and Point of Contact Information, (phone number; email address). All text shall be single spaced. Printing shall be easily readable (12-pitch type or 10 point proportional spacing) All pages of each offer must be appropriately numbered and identified with Solicitation. Number: in the header and/or footer of each page. If RFP page limits are exceeded, the pages more than the limit will be removed and not evaluated. Page limitations are indicated in the chart below:

Volume I General TAB: A, B, C

1 Original 25-page counts

Volume II Technical Capability TAB:

A Staffing

1 Original 25-page Limit

1068122410CIV

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What Counts as A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as one (1) page.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include: Title Page, Table of Contents, Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and/or job qualifications.

Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

Electronic Copies of Volumes I-IV will be submitted using Microsoft Office 2007 Suite, or newer, of Word, PowerPoint, and/or Excel format, or a searchable Adobe Acrobat Portable Document File (pdf) copy.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each. No pricing information is to be presented in any part of the proposal outside of the Volume III.

Change Pages After Initial Proposal Submission. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If the Government opens discussions and requests the offeror submit proposal revisions, Approach

Volume III Price TAB: A, B 1 Original No Limit

Volume Title Number of Copies Maximum Page Limit during or after discussions, any changed pages that are submitted will be a different color from the original proposal pages and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

4. Proposal Content.

Volume I: General. Offerors are required to submit a completed SF 1449 (including acknowledgment of Amendments), Section SF 1449 – Continuation Sheets and Representation, Certifications, and Other Statements of Offerors. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause the proposal to be deemed unacceptable by the Government. Volume I shall be organized as follows and contain the identified information:

TAB A: Exceptions/Assumptions (if required) -Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B: SF 1449 - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The offeror shall acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and FAR 52.212-1, Instructions to Offerors Competitive Acquisitions. The offeror shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to its proposal and who can obligate the offeror contractually. Also, the offeror shall identify those individuals authorized to negotiate with the Government.

TAB C. Representation, Certifications, and Other Statements of Offerors - The offeror shall ensure that Representation, Certification, and Other Statements of Offerors are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely unless the offer has certifications on System for Award Management (SAM) currently which the offeror must state in the proposal.

Volume II - Technical Capabilities: The technical proposal shall consist of the offeror’s proposal to meet the requirements outlined in the Performance Work Statement (PWS) as described below. Offeror should assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal.

The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

The Government will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Each section shall be clearly tabbed and shall address the following areas:

TAB A – Staffing Approach. The contractor shall submit a Staffing Approach that identifies the proposed staff required to fulfill tasks outlined in this requirement. The Staffing Approach must demonstrate a complete understanding of the solicitation requirements. Offerors are hereby put on notice that the successful offeror’s Staffing Approach may be incorporated into the resultant contract. The following items shall also be included in the Staffing Approach:

1 . Proposed Staffing Levels. A detailed list of the labor categories, number of personnel proposed for each labor category, and associated labor hours deemed necessary to perform the requirement relative to each Contract Line- Item Number (CLIN).

2 . Discuss and demonstrate the ability to be fully staffed and operational by September 28, 2025.

3 . Any other explanations or supporting data (matrix, charts, or other graphics) determined necessary for the Government to fully understand your methodology and approach; when proposing an alternative approach to staffing based on estimated workload, the offeror shall detail how they will accomplish the tasks. Simply stating cross-utilization or cross leveling employees will not be sufficient to determine the staffing approach acceptable.

4 . A detailed narrative of how the offeror will accomplish the tasks required in the PWS. The offeror should address as specifically as possible the actual methodology used for accomplishing the PWS tasks.

5 . Job qualifications/certifications associated with each labor category that demonstrates the skills considered necessary for each labor category.

The Technical Approach Volume shall be organized according to the following general Format:

Table of Content Factor 1 –

Technical Capabilitie s Subfactor 1— Staffing approach

Volume III Price

TAB A, Section SF 1449 – Continuation Sheets (Supplies or Services and Prices) - The Continuation Sheets shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items (CLIN).

PERIOD FOR ACCEPTANCE OF OFFERS. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

TAB B, Contractor Pricing worksheet. The offeror shall complete – Schedule B. The offeror shall populate the Schedule B for the periods outlined to include all Periods of Performance. The labor category rates shall be fully burdened.

The rates proposed for each performance period cannot be adjusted except for instances where the labor categories are subject to the Service Contract Act (SCA) and a revision is permitted under the provision of FAR 52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts).

Section M - Evaluation Factors for Award

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will utilize a Lowest Price Technically Acceptable (LPTA) evaluation method for this requirement.

(b) Only those proposals determined to be Technically Acceptable will be eligible for award. Offerors whose technical proposals are determined “Unacceptable” will not be eligible for award. For a proposal to be determined “Technically Acceptable” and receive consideration for award based upon low price submitted, the proposal must receive a rating of “Acceptable” for all factor and sub-factors.

(c) The Government intends to evaluate the offer and award a contract without discussions. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Adjectival Ratings

1. The adjectival ratings to be utilized for proposal evaluations are consistent with the DoD Source Selection Procedures and the Army Source Selection Supplement (AS3). A single rating system will be used to evaluate the Technical Acceptability (to include Subfactor 1 and Subfactor 2, as indicated below).

Price will be evaluated for reasonableness and will not receive an adjectival rating.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Evaluation Criteria

Evaluation criteria consist of three (3) factors. The proposal will be evaluated under the following evaluation factors:

Factor 1: Technical Capability Subfactor 1: Management Approach Subfactor 2: Staf f ing Approach

Factor 2 Past Performance

Factor 3: Price

Evaluation Factors.

(1) Factor 1 – Technical Capability. The Technical Capability Factor evaluation provides an assessment of the of feror‘s capability to satisfy the Government‘s minimum requirements. The Government will evaluate the contractor‘s technical proposal to ensure that it ref lects a sound understanding of this requirement.

Subfactor 1: Management Approach: The Government will evaluate responders’ proposed methodology for staf f ing planning, organizing, directing, and controlling its staf f in performance of the tasks identif ied in the PWS and associated attachments. The document will be evaluated based on the soundness of the approach, the feasibility of the approach, and the comprehensiveness of the document.

An assessment of the proposed management roles, controls, and communications will be evaluated on likelihood of success.

Subfactor 2: Staffing Approach: The Government will evaluate how the of feror identif ied personnel/ labor categories (positions essential for contract performance) deemed necessary to satisfy the requirement of the PWS. The Government will evaluate how proposed personnel f it into the overall organization and how they describe the proposed responsibilities for each position. The Government will evaluate the personnel qualif ications to ensure qualif ications are commensurate with the size and scope of PWS requirements. The Government will evaluate the of feror‘s key personnel qualif ications relevant to Educational Services: education, professional experience, specif ic experience and other relevant activities and achievements. The Government will evaluate how the of feror is going to ensure that all the requirements of the contract/PWS will be met during vacancies in the of feror’s staf f due to resignations, leave, etc.

(2) Factor 2 – Past Performance. In lieu of requesting past performance information, Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and other commercial databases will be utilized in reviewing past performance.

Past Performance Evaluation Ratings Rating Description

Acceptable Based on the of feror’s performance record, the Government has a reasonable expectation that the of feror will successfully perform the required ef fort, or the of feror’s performance record is unknown.

Unacceptable Based on the of feror’s performance record, the Government has no reasonable expectation that the of feror will be able to successfully perform the required ef fort.

(3) Factor 3 – Price. The Price Submission will not be scored or rated. The techniques and procedures described under FAR Part 15.404-1(b) will be the primary means of assessing Price analysis for commercial items to determine price reasonableness. To be viable for award, an Of feror’s price must be determined fair and reasonable and not exceed the established fair market price in accordance with FAR

19.807. The Offeror’s total proposed price will be utilized to evaluate if the proposal represents a fair and reasonable price. The total evaluated price includes the price of the phase-in period, base period, all option periods (to include the option to extend services in accordance with FAR 52.217-8).

Total Evaluated Price (TEP): The TEP to be used for the determination of price reasonableness will be calculated as follows: The sum of all CLINs‘ (to include the travel plug f igure), the base period and f irst option period, second option period, and ½ of the second option period price as an evaluation of potential pricing under FAR Clause 52.217-8.

Unbalanced Pricing: Unbalanced pricing will be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

Technical and past performance, when combined, are equal.

(b) Options. The Government will evaluate of fers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an of fer is unacceptable if the option prices are signif icantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the Of feror’s f inal option period prices to the Of feror’s total price. Thus, the Of feror’s total price for the purpose of evaluation will include the phase in and base period, 1st option, 2nd option, and 1/2 of the 2nd option. Of ferors are not required to enter a price for the six-month period.

(c) A written notice of award or acceptance of an of fer, mailed or otherwise furnished to the successful of feror within the time for acceptance specif ied in the of fer, shall result in a binding contract without further action by either party. Before the of fer's specif ied expiration time, the Government may accept an of fer (or part of an of fer), whether or not there are negotiations af ter its receipt, unless a written notice of withdrawal is received before award.

(End of provision)