Section L - Instructions to Offerors Amendment 10.pdf

SECTION L - INSTRUCTIONS TO OFFERORS

SOLICITATION # FA4528-24-R-0002

B164 CDC Renovation Proposal Instructions

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of three (3) separate volumes, Volume I – Technical Proposal, Volume II – Past Performance Proposal, and Volume III – Price Proposal.

B. General Information:

1. Format for Proposal shall be as follows:

a. The proposals will be 8 ½” x 11” paper or standard A4 paper, except for foldouts used for charts, tables, or diagrams, which may not exceed 11” x 17”. All tables, charts, graphs, figures, etc. must be legible.

b. A page is defined as one face of a sheet of paper containing information.

c. All page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but exclude any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the Offeror.

d. Typing shall not be less than 10-point font.

e. Elaborate formats, bindings, or color presentations are not desired or permitted.

f. A complete Proposal shall consist of the completed and signed Standard Form 1442, to include any amendments issued, as well as the Offeror’s documentation for Volumes I, II, and III outlined below. Acknowledgement of all amendments to the solicitation in accordance with the instructions on the Standard Form 30 (Amendment form) shall be documented and included.

No price information should be included in the technical or past performance proposal volumes.

The Offeror shall submit their proposal as set forth in the table and guidance below. The

Volume titles and number of copies must match and comply with the below table. A sanitized copy is a copy of the work plan and past performance information that does not contain pricing, contractor or subcontractor names or symbols, and has no other information that can identify the Offeror. Failure to provide properly sanitized copies may result in the Offeror being removed from consideration for contract award.

Volume Volume Title Original Copies Sanitized Copies

SF 1442 & Amendment

Acknowledgements 1 0

I Technical Proposal 1 1 II Past Performance Proposal 1 1 III Price Proposal 2 0

For sanitized proposals the text/font shall be black, 12 point, Times New Roman with no bold, italicized, or underlined text anywhere on the document. There should not be any headers, and the footers will only say, “Sanitized Proposal” and “Page 1 of __”.

g. Each page of the Offeror’s proposal should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

2. Offerors shall ensure that all clauses and provisions requiring “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the schedule of the Solicitation. The Offeror shall submit only those pages that require a fill-in with their final Proposal.

3. Late proposals will be processed in accordance with the provisions established in FAR 15.208 “Late Submission, Modifications, and Withdrawals of Proposals”.

4. All contractors’ questions in response to this solicitation must be emailed to charles.kendall@us.af.mil AND daphne.rousey.1@us.af.mil no later than 24 July 2024 at 1600 CDT. The US Government will not be held responsible for answering any questions after this time. All questions/answers resulting from this solicitation will be posted to SAM.gov.

5. The proposal must be completed and returned NLT the Offeror due date and time specified in block 13 of the solicitation SF1442.

a. Electronic Submission – In accordance with FAR 52.215-1 – Instructions to Offerors, emailed proposals will be accepted. Emailed proposals must be sent to charles.kendall@us.af.mil AND daphne.rousey.1@us.af.mil. Note email size must not exceed 10 MB. If the proposal is more than 10 MB, please submit as email 1 of 2, etc.

Format must be a Word Document, PDF, or Excel sheet. The Offeror must request and obtain an acknowledgement of receipt for electronic submission.

b. Mailed Submissions:

To: 5 CONS/PKA-C Attn: SMSgt Charles Kendall & Ms. Daphne Rousey, FA4528-22-R-0002 165 Missile Ave Minot AFB, ND 58705

C. Specific Instruction:

1. VOLUME I – TECHNICAL PROPOSAL:

a. The page limitation for Volume I, Written Technical Proposal, is 20 pages. The requested technical proposal shall be provided in a separate volume (e-mail attachment) labeled "Volume I – Technical Proposal".

b. The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the Offeror’s technical proposal. The written technical proposal shall address the following subfactor to describe the Offeror’s proposed approach to performing the requirements set forth in the Specifications. For each subfactor, the Offeror shall identify risks, if any, associated with the proposed approach and actions the Offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the Offeror’s proposal, it indicates the Offeror does not consider there to be any risk associated with their proposed approach.

Subfactor 1 – Work Plan

Description: This subfactor evaluates the Offeror’s work plan.

Measure of Merit: This requirement is met when the Offeror’s proposal provides a Gantt Chart (or similar) highlighting a breakdown of the items/tasks (milestones) identified in the specifications/drawings and how the Offeror plans on accomplishing each individual task within the performance period specified for the project. Additionally, the Offeror shall clearly and thoroughly depict the critical path to complete the project within the performance period.

2. VOLUME II – PAST PERFORMANCE PROPOSAL:

a. The Offeror shall submit present and past performance information for itself and any joint venture member via the Past Performance Questionnaire (PPQ) (Attachment 7). The requested present and past performance information shall be provided in a separate volume (e-mail attachment) labeled "Volume II - Past Performance". Each Offeror/joint venture member shall complete a separate PPQ for up to three (3) active or completed contracts within the past five (5) years from the issuance date of the Solicitation, that the Offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. (For more information on Joint Ventures and Teaming Arrangements see FAR 9.6)

b. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s written consent. Provide a letter of consent to release past performance information to the prime Offeror from each subcontractor that will perform major or critical aspects of the requirement.

c. The Offeror shall send out and track the completion of the PPQ (Attachment 7) to each of the Offeror’s references. The responsibility to send out and track the completion of the PPQ rests solely with the Offeror - i.e., it shall not be delegated to any other entity. The PPQ must be submitted directly by the Offeror’s reference to the Government not later than the date established in this Solicitation for receipt of proposals. References may submit their completed PPQ by email to charles.kendall@us.af.mil AND daphne.rousey.1@us.af.mil or by mail to:

5 CONS/PKA-C

Attn: SMSgt Charles Kendall & Ms. Daphne Rousey, FA4528-22-R-0002 165 Missile Ave Minot AFB, ND 58705

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the Offeror. Therefore, any exchange/contact between the Offeror/joint venture member and/or critical subcontractor and its own reference regarding comments made on the questionnaire is not permitted.

3. VOLUME III – PRICE PROPOSAL:

a. Complete blocks 14 through 20C of the Solicitation Section A, SF1442. In doing so, the

Offeror accedes to the contract terms and conditions as written in Solicitation Sections A through K. These sections constitute the model contract.

b. Prices must be entered for all items of the schedule. Total amounts submitted without prices being entered on individual items will be rejected. Additions will be subject to verification by the Government. In case of variation between the lump-sum prices and the total amount, the lump-sum prices will be considered the price submitted.

c. Quantities for unit priced items are estimated only and the respective unit price will prevail in the event of an overrun or underrun subject to Section FAR 52.211-18 “Variation in Estimated Quantities”.