Section L.pdf

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

Source Selection Information -- See FAR 2.101 and 3.104

SSP Attachment 3

Section L - Instructions, Conditions, and Notices to Offerors

L-900 INSTRUCTION TO OFFERORS

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of an offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any non-compliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award. Offerors shall submit only one proposal for the AIM-120 Wing and Fin Replenishment Spare effort as the Government will review only one proposal per offeror. Proposals must be received by AFLCMC/EBA/ 425 Eastman Street, Robins AFB, GA 31098 - Attention: Ivan Jones, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or DoD Safe Site at https/safe.apps.mil. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). When submitting source selection information electronically, file suppression utilities, to include but not limited to zip files, will not be accepted.

If an offeror's computer system cannot support encryption technology, DoD Safe at https://safe.apps.mil is the preferred alternative method of electronic submissions. The offeror should send an unencrypted email, including “Source Selection Information – See FAR 2.101 and 3.104” in the subject line, requesting a Drop Link for transmission purposes.

NOTE: When sending files via encrypted email, please note there is a size limit of

20MB.

NOTE: When sending files via DoD SAFE, please note there is a size limit of 8GB, as well as a 25 files number limit. Offerors shall advise the PCO and buyer of any submissions that will be outside of these limitations so that multiple DoD SAFE drop-off request links can be sent. A formal notice must be sent to the PCO and buyer for a drop off link to be sent. Drop off request/links sent to companies by the Government are only valid for 14 days.

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

Additionally, drop off request/links are only good for one submittal per use.

If the offeror chooses not to utilize encrypted email or DoD SAFE, the offeror shall send the PCO correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic.

When submitting source selection documentation, offerors shall contact the Contracting Officer Ivan Jones and/or Contracting Specialist Darian Adams via email or telephone to advise of information submittal and obtain acknowledgement of receipt.

II. Volume Organization A. General: Proposals shall be submitted to the Government in two (2) separate volumes as set forth below.

Table 1 Proposal Information

Volume Page Limits Number of Copies Description

I None 1 (Electronic) Completed RFP

II None 1 (Electronic) Price Proposal

All proposal information (Volumes I – II) shall be submitted in electronic form via the DoD Safe Site at https/safe.apps.mil. Electronic copies shall use separate files to permit rapid location of all volumes, including (but not limited to) subfactors, exhibits, annexes, and attachments, if any in each.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. Proposals shall be in the English language and all monies shall be proposed in United

States Dollars (USD).

2. Print shall be no smaller than a font size of 12, Times New Roman, and should be on 8 1/2 x 11 inch paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. shall not be greater than 11” x 17” (may be on fold-out pages, but fold within the page size specified and will count as one page).

Multiple charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc. may be submitted on paper that are either 8 1/2” X 11” or 11” X 17”. No paper

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

shall be larger than 11” x 17”. Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than one (1) inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, or color presentations are not desired or required.

3. Each page containing proprietary information should be marked accordingly.

4. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

CUI

5. With the exception of the cover letter in Volume I, each page shall not contain company specific logos, letterheads, or company names.

B. Volume I, Completed RFP

1. General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter outlining any exceptions taken to the RFP terms and conditions with accompanying rationale. In addition to exceptions and rationale, the cover letter shall provide the Government contract numbers and any formal approval notifications associated with the offeror’s production of the Wing and Fin parts identified in this solicitation. Should this information not be included, the Government reserves the right to determine the offeror as not a qualified source for production, thus rendering the offeror ineligible for award.

Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill- in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

C. Volume II, Price Proposal:

1. General:

a. The offeror shall submit cost and pricing information in Volume II. The offeror shall complete the RFP Attachment 2 Price Spreadsheet in addition to Schedule B in the RFP. If discrepancies between RFP Attachment 2 and Schedule B arise, the prices in the RFP Attachment 2 will take precedence.

b. Proposed unit/CLIN prices shall be rounded to the nearest whole dollar. If any proposed unit/CLIN price does not meet the required rounding, the Government will round that unit/CLIN price to the nearest whole dollar. The Government adjusted unit/CLIN price will become the offeror’s proposed amount.

c. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

must be included in the section of the proposal designated as the Price volume.

Under no circumstances shall this data and documentation be included elsewhere in the proposal.

d. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

e. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

f. In accordance with DFARS 215.371-3, cost and pricing data may be required in the event only one offer is received. If no exception in FAR 15.403-1(b) applies, the cost and pricing data shall be certified.