Section L.pdf

SECTION L

Instructions to Offerors:

INTRODUCTION:

L.1 The offeror’s shall submit digital copies of proposals, set forth below. Files shall not contain classified data. The use of hyperlinks in proposals are prohibited. Proprietary information shall be clearly marked. By submission of an offer, the Offeror acknowledges the requirement that prospective awardees must be actively registered with System of Award Management (SAM) at https://SAM.gov and at Wide Area Work Flow (WAWF) at https://piee.eb.mil/ prior to award, duration of award and through final payment of any contract resulting from his Request for Quote.

The offeror’s proposal shall consist of four (4) volumes. The volumes are:

I- Mission Capability, II- Past Performance, III- Price, IV- Solicitation, Offer and Award Documents and Certifications/ Representations.

Offerors are cautioned that “parroting” of the Technical Requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to pertain a complete and accurate evaluation of each proposal.

PROPOSAL SUBMISSION REQUIREMENTS

L.2 Each proposal volume shall have a cover sheet clearly marked as the volume number, title, copy number, solicitation identification and offerors name. All pages shall be appropriately numbered and identified with RFP number. Dividers and blank pages will not be counted against the page limitations and shall be excluded from the page numbering sequence.

All text shall be singled spaced and printed black on white paper. Black and white requirement does not apply to graphics photos, etc; company stationery and logos are acceptable. Printing shall be easily readable (12- point minimum font size applies). Times New Roman font is required. Tables and illustrations may be used at reduced font size no less than 8-point and may be landscape orientation. Cross- references should be utilized to preclude unnecessary duplication of data between sections. Offerors shall submit originals, redacted copies, and digital copies of each complete proposal volume.

Electronic submission via email will be accepted and shall follow the above requirements.

Proposals must be received no later than 0800 PST hours on 16 May 2024

a. The following volumes of material shall be provided in the format below in Table 1: Proposal Submittal

Instructions and Format

Table 1 – Proposal Submittal Instructions and Format

VOLUME PRINTED TITLE NO OF DIGITAL &

ELECTRONIC COPIES

PAGE

LIMIT

I

RFQ Documents – Solicitation, Offer and Award Documents, and Certifications/ Representations/ 889/

Deliverables

1- Original

1- Redacted

N/A

II Mission Capability 1- Original

1- Redacted

III Past Performance 1- Original

1- Redacted

IV Price 1- MS Word - Original N/A https://sam.gov/ https://piee.eb.mil/

Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

L.3 Format. What counts as a page? A page shall be an 8 ½ x 11- inch sheet paper. Use at least 1- inch margins on the top, bottom and side margins. The offeror shall number each page in order to eliminate any confusion. In the event the offeror creates ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

L.4 Page limit does not include covers for tabs, table of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indexes, and section divisions, and table if they are inserted solely to provide ease to the reader in locating parts/ sections of the proposal. There will be counted if they contain any other information, i.e.

diagrams, extraneous data, etc. Pages will be marked “this page intentionally left blank” will be be counted.

L.5 Basis for Award

a. The solicitation will result in one (1) award of a firm fixed-price contract with a base year plus four (4)

12- month option period. Award will be made in accordance with FAR 15.101-2, Lowed Price Technically

Acceptable source selection procedures results from the evaluation of the offerors’ response to the solicitation. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically acceptable offeror with the lowest total evaluated price which is deemed responsible in accordance with the Federal Acquisition Regulation (FAR) and whose proposal meet all required terms and conditionals of the solicited technical requirements.

b. Written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offerors within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

c. This acquisition is solicited as a competitive total 100% set aside for small business. The applicable

NAICS code is 312113- Ice Manufacturing, size standard of 750 employees. The PSC code is 8960.