Section_L_and_M_.docx

Section L-900 Proposal Submittal

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017Jun 2020) applies to this acquisition and the following addendum applies:

In this Request for Quotations (RFQ) any reference to the words “offer,” offeror,” and “proposal” should be replaced with the words “quotations,” “vendor,” and “quote,” respectively.

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

The NAICS code and small business size standard for this acquisition appears on the RFQ above.

The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

RFQ due date: xxxxxxx21 June, 2021 RFQ due time: 12:00 P.M. EST Email to alison.bearden.1@us.af.mil and timothy.hudson@us.af.mil THIS MUST BE SENT TO (alison.bearden.1@us.af.mil and timothy.hudson@us.af.mil) AS

STATED. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to alison.bearden.1@us.af.mil and timothy.hudson@us.af.mil.

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): x Origin

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

The Quote shall be accompanied by a cover letter prepared on the company's letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall include the company name, address, CAGE Code, telephone number, and any discount terms. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

Only quotes submitted in accordance with these instructions will be accepted. The following are further descriptions of the information that shall be provided with the quote.

The minimum requirements of this solicitation include completion of the following:

Volume Limit Paper/Electronic Copies* Page Limit

1. Completed RFQ 1 EA 10 pgs

2. Technical Volume 1 EA 30 pgs

3. Price Volume: Attachment 4 – Excel Spreadsheet

4. Contract References (Past and Present Information) 10 pages

Format Text shall be single-spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Print shall be of a minimum 12-point Times New Roman font size.

Volume I Completed RFQ

The completed RFQ shall consist of the completed and signed RFQ, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFQ terms and conditions with accompanying rationale.

Offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill-in" information are appropriately completed, HOWEVER quoted prices shall be annotated on the CLIN schedule located in Attachment 4

ONLY.

Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.204-8, 52.204-20, 52.209-2, 52.209-7, 52.209-11, 52.212-3, 52.212-3 Alt 1, 52.219-1 Alt 1, 52.219-28, 52.222-22, 52.222-25, 252.204-7007, and 252.209-7999. Note: Offerors need not return completed provisions for which responses are included as a part of their System for Award Management (SAM) online registration.

The written technical quote shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The quote should not simply rephrase Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: What “provision”? Should this be “Volume,” what are you referring to here?

or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical quote. Quotes shall address the technical solution for meeting the Government's performance and capability requirements. The quote shall correlate with the Statement of Work (SOW) and Commercial Item Description (CID). Quotes will be evaluated against the Subfactors defined in the evaluation criteria of this solicitation in 52.212-2 Evaluation Commercial Items.

The Technical Volume shall not include Price information or any classified information.

Volume II Written Technical Proposal

The written technical quote shall be clear, concise, and include all the information required by this Volume in sufficient detail for effective evaluation. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical quote. Quotes shall address the technical solution for meeting the Government's performance and capability requirements. The quote shall correlate with the Statement of Work (SOW) and Commercial Item Description (CID). Quotes will be evaluated against the Subfactors defined in the evaluation criteria of this solicitation in 52.212-2 Evaluation Commercial Items.

The Technical Volume shall not include Price information or any classified information.

1. Each offeror shall submit their commercial literature to address the Subfactors listed herein. If commercial literature does not address the Subfactors then each offeror shall submit a written technical proposal which shall be clear, specific, and concise and include all of the information required by this provision in detailed content. Offerors shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale as to address how the offeror intends to meet the requirements.

Offerors are advised that the Government will base its evaluation of the technical proposals on the information presented therein. Offerors shall assume that the Government has no prior knowledge of their capabilities, work processes, facilities and experience, and will base its evaluation on the data presented in the offeror’s written technical proposal.

2. The following information shall be provided in the Written Technical Proposal and such will be evaluated to assess technical acceptability (which includes the consideration of technical risk) in accordance with the provision, “Evaluation Basis for Award.” One technical rating will be assigned to each technical subfactor. In order to be considered awardable, there must be an “acceptable” rating in each subfactor.

3. The written technical proposal shall address each of the following subfactors describing the offeror’s proposed approach to performing the requirements set forth in A-A-59888B and any revisions. For each subfactor, the offeror shall identify any risks associated with the proposed approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach.

12 Ton Dolly Set Mobilizer

Note: All sections listed below are from CID A-A-60015. Each section needs to be read in its entirety with the content applied to the designation it correlates to.

24,000 lbs. @ 20 mph over graded gravel.

24,000 lbs. @ 25 mph over cross-country terrain.

Volume III: The contractor shall submit its prices as outlined in the Attachment X 4 Spreadsheet. It will automatically computer calcute the Total Evaluated prices. Any Not Separately Priced (NSP) CLINs shall be marked as a comment in the applicable excel cell. Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: “Calculate” Comment by HUDSON, TIMOTHY G CIV USAF AFMC AFLCMC/WNKAC: corrected

Volume IV: The contractor shall submit contract performance references on at least 4 contracts over the last 4 years that were completed or ongoing at thise time. The contractor shall also submit a brief statement addressing /state the manner in which each submitted contract relates to this effort. The statements’ minimum are required requirement is to demonstrate how each of those effortsthat that the proposed effort relates is the same or similar effort to the CID and SOW attached to this RFQ. Related Similar efforts must demonstrateshow factual data that is convincing reflective of the Dolly being bought under this effortdata of similarity. The final decision of whether the four contracts are related to the effort outlined in this RFQ rests with the government. Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: This needs to be defined better, why don’t they just submit the contracts to you? Are there other documents (that you can specify) that you think would help here? This statement is currently too vague.

Characteristics: A battery powered, dolly set mobilizer that is capable of lifting, loading, and transporting an International Standard Organization (ISO) container or shelter with a payload of up to 12 U.S. tons (24,000 lbs.). The mobilizer consists of a front-steerable dolly and a rear-trailer dolly with interconnecting brake lines and electrical harnesses that can be towed across all surfaces, including primary roads, secondary roads, and cross-country terrain. Each dolly half is equipped with a battery-powered, hydraulic lift system, which allows the mobilizer to act as a shelter-handling device for lifting and loading on vehicles and aircraft. The mobilizer can be towed by any tactical vehicle that can meet the appropriate towing capacity and connections of the mobilizer. The system is designed to be loaded onto a C-5, C-17, and C-130 aircraft using its own power and the aircraft winch

M-900 Proposal Evaluations

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

· technical capability of the item offered to meet the Government requirement

· price

· contract relationship to the current effort and contract references

Contractor is responsible to submit valid forms of contract references such as, but not limited to, name, work phone number, work email, etc. Contractor should notify these individuals in advance regarding this effort in the near future.

Technical and contract references, when combined, are significantly approximately more important thanequal to cost or price.

(b) A written notice of award or acceptance of a quote, emailed or otherwise furnished to the Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: Please provide reference that allows contract formation like this. See FAR 13.004(a) (“Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.”)

If there a statement (a FAR provision or legal authority) that provides for contract formation in this fashion I might have missed it. Thank you for your help.

I saw this is the language from FAR 52.212-2(c), but that language is geared towards the normal RFP process. Here, with quotes, the USG is the offeror when we supply the vendor with an order. If the vendor accepts that order then the contract is established.

successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following addendum applies:

Basis for Award

A. This is a competitive selection conducted in accordance with FAR Part 12 and FAR Part 13.

The Government intends to award one contract as a result of this solicitation. In using the best value approach, the Government seeks to award to the offeror who gives the Air Force the greatest confidence that it will best meet or exceed our requirements affordably in a way that will be advantageous to the Government. This may result in an award to a higher rated, higher priced offeror where the decision is consistent with the evaluation factors and the Contracting Officer CO Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: “Contracting Officer (CO)” / if you used “contracting officer” or “CO” before this reference define the acronym at that prior point.

reasonably determines that a lower technical risk and/or superior contract relationship and references performance of the higher priced offeror outweighs the cost difference.

B. Offerors are reminded that the Government will only evaluate one proposal from each offeror. Award will be made to the responsible offeror whose proposal conforms to all required terms and conditions, includes all required representations and certifications, meets all requirements set forth in the RFQ, and also provides the best value to the Government based on the results of the evaluation as described below. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the Addendum to the solicitation/contract.

C. The evaluation process will be accomplished as follows:

PROPOSAL EVALUATION

The evaluation process will be accomplished as follows (Organized by volume):

Proposal Adequacy: The Government will review all quotes for responsiveness and completeness. If an Offeror fails to comply with the Instructions to Offerors, the Offeror's proposal may be deemed unresponsive and/or incomplete and will receive no further consideration and be eliminated from the competition. The Government will only evaluate proposals deemed responsive and complete.

Discussions: Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary.

Evaluation Process: The evaluation process will be accomplished as follows:

Technical Factor. (a) Each offeror’s proposal shall be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of A-A-59888B and any revisions based on the factors identified below and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The proposal must address each of the following factors in sufficient detail. For each factor, the offerors shall identify any risks associated with the proposed approach and actions taken by the offeror to mitigate the identified risk. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risks associated with their proposed approach. The Government will determine a proposal to be compliant and acceptable when it meets the specifications identified in A-A-59888B. The government will evaluate the factors in each proposal as follow: Each offeror's written technical proposal shall be evaluated, based on the subfactors below, to determine if the offeror provides a sound, compliant approach that meets the requirements of the SOW and CID, and demonstrates a thorough knowledge and understanding of those requirements. The technical proposal addresses each of the following subfactors in sufficient detail.

12 Ton Dolly Set Mobilizer

Note: All sections listed below are from CID A-A-60015. Each section needs to be read in its entirety with the content applied to the designation it correlates to.

24,000 lbs. @ 20 mph over graded gravel.

24,000 lbs. @ 25 mph over cross-country terrain.

(b) The technical rating reflects the evaluation of the acceptability of the offeror’s technical solution for meeting the Government’s requirement. The technical risk associated with the offeror’s proposed technical approach will also be considered as part of the technical acceptability decision. Technical risk, which is manifested by the identification of weaknesses, assesses the degree to which an offeror’s proposed approach for the requirements of the solicitation may cause disruption of schedule, degraded performance, the need for increased government oversight, and the likelihood of unsuccessful contract performance. The evaluation shall address the Evaluation Team’s identification of any weakness as well as the offeror’s identified risks and proposed mitigation (if applicable) and document why that is or is not acceptable. The Evaluation Team may independently identify risks associated with the offeror’s proposed technical approach not identified by the offeror and assess its impact to successful performance of the contract. Should the Evaluation Team determine that any risks identified by either the offeror or the Evaluation Team poses too great a risk to the program and does not address suitable mitigation, the Government may consider the proposal technically unacceptable.

(c) Based on the results of the written technical proposal evaluations, the Government will assign one of the following two ratings to each technical subfactor. In order to be considered awardable, there must be an “acceptable” rating in every subfactor.

Acceptable: The proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: The proposal does not clearly meet the minimum requirements of the solicitation.

(d) The Government will evaluate offers for award purposes by adding the total price for the basic requirement. Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: You referenced something more in Section L; above you have: “The contractor shall submit its prices as outlined in the Attachment X Spreadsheet. It will automatically computer the Total Evaluated prices. Any NSP CLINs shall be marked as a comment in the applicable excel cell.”

I would incorporate that here somehow.

(e) The Government will evaluate and make a decision on the contracts relationship of each proposed offeror’s effort. Final conclusion will be either there is or is not a contract relationship. The Government will then contact the given contract references to gain performance data for those proposals earning a valid given relationship.

Once received the government will evaluate each proposal for a decision that falls in Acceptable or Unacceptable. The lack of sufficient references and/or performance data as determined by the government shall labeled the offeror Unacceptable for award.

(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the Comment by MCDANIEL, IAN T NH-03 USAF AFMC 78 ABW/JA: Please provide reference that allows contract formation like this. See FAR 13.004(a) (“Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.”)

If there a statement (a FAR provision or legal authority) that provides for contract formation in this fashion I might have missed it. Thank you for your help.

I saw this is the language from FAR 52.212-2(c), but that language is geared towards the normal RFP process. Here, with quotes, the USG is the offeror when we supply the vendor with an order. If the vendor accepts that order then the contract is established.

successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.A Purchase Order for Commercial Items will be issued to the successful offeror.