Section J Attachment 1 SOW.pdf

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Last Updated 11/18/2024

STATEMENT OF WORK

Building 89 Air Conditioning and Sealing

Southeast Area Subtropical Horticultural Research Station

13601 Old Cutler Road Miami, Florida

Solicitation Number 12405B25Q0012 – Bldg. 89 Sealing, Miami, FL

1. PROJECT INTRODUCTION

1.1. PROJECT BACKGROUND AND PURPOSE

1.1.1. The USDA, Agricultural Research Service (ARS), Subtropical Horticultural

Research Station (SHRS) located in Miami, Florida is having condensate issues.

The Government believes the main issue appears to be improper sealing of the exterior of the labs; gaps were created due to penetrations created during the installation of the electrical and air conditioning system into each individual lab.

The labs operate in a negative pressure which draws unconditioned air into the labs causing moisture and humidity within the space.

1.1.2. The purpose of this project is to improve the air conditioning system and prevent the entry of dust, moisture, and contaminants into the laboratory through gaps in the roof and wall to create a clean and controlled environment suitable for conducting laboratory experiments. Additionally, the purpose is to improve energy efficiency by reducing heat loss and gain through the roof and walls and enhance the comfort level of the laboratory by maintaining a consistent temperature, reducing moisture levels and increasing the lifespan of the building by protecting it from weather damage.

1.1.3. All project work must be performed in such a manner as to not adversely impact daily operations of the facility, its workers, and the onsite facility operations.

1.2. PROJECT CONTACT PERSONS

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD

CONTRACT SPECIALIST

Amanda Somerville USDA, ARS, AFM, Southeast Area

406-672-2373 amanda.somerville@usda.gov

CONTRACTING OFFICER (CO)

TBD

LOCATION POINT OF CONTACT (LPOC)

TBD

2. SCOPE AND OBJECTIVES

2.1. DESCRIPTION OF WORK

mailto:amanda.somerville@usda.gov

2.1.1. The Contractor must furnish all personnel, equipment, tools, materials, supervision, and quality control necessary to successfully complete all tasks required. The issue stated in Section 1.1, and every other related condition causing the formation of condensate, must be remedied for a satisfactory completion of the project. A final inspection must be completed to ensure no other vulnerabilities that would lead to leaks or formation of condensate in the future.

2.1.2. The project includes the assessment of Building 89 to determine where the problem is stemming from and installation of insulation materials, sealing of gaps or cracks, and ensuring the proper ventilation to maintain a comfortable working environment within the lab and prevent the form of condensate throughout the building, particularly room 217.

2.2. The scope of work includes the following activities:

2.2.1. Assessment. Provide a detailed assessment of the current air conditioning system and identification of gaps in the roof and walls that allow dust, moisture, and contaminants to enter the labs.

2.2.2. Air Conditioning System Upgrade. Upgrade the existing air conditioning system to improve temperature control, airflow, and air filtration within the labs. A mechanical test and balance must be done prior to final acceptance. Install new filters and replace existing filters in the system to ensure maximum filtration efficiency. Calibrate the system to achieve precise temperature and humidity control suitable for lab conditions.

2.2.3. Gap Sealing. Identify and seal gaps in the lab roof and walls that allow dust, moisture, and contaminants to enter. Use of suitable sealing materials such as silicone or weather-strips to effectively seal the identified gaps is required.

Provision of airtight closures for windows, doors, and ventilation openings to prevent the entry of contaminants.

2.2.4. Quality Control. Conduct multiple rounds of testing and inspection to ensure the effectiveness of the upgraded air conditioning system and gap sealing efforts.

Monitor the lab environments to verify that the desired temperature, humidity, and air quality standards are consistently maintained. Reports must be provided to the Government.

2.2.5. Final Project Documentation. Provide final report of all completed activities and completed work, materials used, testing procedures used, and relevant information from section 2.1. Documentation must include pictures of installed insulation from roof penetrations into and around labs and pictures of sealed gaps and cracks.

2.3. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

2.4. LOCATION OF WORK

The project is located at 13601 Old Cutler Road, Miami, Florida 33158.

2.4.1. Site Photographs

a. Room 217 Condensate – 1

b. Room 217 Condensate - 2

c. Room 217 Condensate – 3

3. PROJECT SCHEDULE

3.1. The completion of the project must not exceed 120 days from the date of the Notice to

Proceed (NTP).

3.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

3.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

3.4. Project work hours are 8:30am and 5:00pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

3.4.1. Should it be necessary to schedule working hours other than normal working hours, the Contractor must arrange for access to the work area with the COR at the site at least three (3) days prior to the need. The Contractor must notify and schedule utility outages at least 24 hours in advance.

4. GENERAL REQUIREMENTS

4.1. PERMITS

The Contractor must obtain all building and trade permits necessary to include any drawings, plans, permit and inspection fees, utility location, site surveys, and any other items necessary for compliance with state, local, and federal building authorities.

4.2. SAFETY

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (SSSP) in industry recognizable format to the COR within fourteen (14) of contract award. The Government will review and approve the SSSP before issuance of the NTP.

4.3. EXISTING INSTALLATIONS/DEMOLITION

Coordinate removal of existing installations with COR and AO. All disturbances of existing systems must be coordinated with the COR and AO to prevent disconnecting equipment that may jeopardize on-going research.

4.4. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

4.5. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

4.5.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

4.5.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

4.5.3. Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

4.5.4. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

4.5.5. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

4.5.6. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov.

http://www.biopreferred.gov/

6. HAZARDOUS MATERIAL

The building is believed to be free of asbestos containing materials. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

7. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

7.1. The Contractor must dispose of removed materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

7.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

7.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

7.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

7.5. The Contractor should make every effort to recycle as much of the construction debris as possible.

7.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

7.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

8. TEMPORARY FACILITIES

Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if needed. The Contractor must maintain and protect all such utilities during the course of construction and must repair or replace any items damaged through its own negligence. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR 24 hours prior to the need.

9. CLEANUP

The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

10. SUBMITTALS

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the COR, AO, and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required. The Government will review submittals within three (3) weeks of submission. No materials can be ordered without written approval from the COR or CO.

10.1. Project Schedule within fourteen (14) calendar days of award (see Section 3.2).

10.2. SSSP within fourteen (14) days of award (see Section 4.2).

10.3. Any additional material, including shop drawings and specifications, used on this project.

11. INSPECTION AND ACCEPTANCE

A Government representative will inspect and approve the work performed on this project.

The Contractor must schedule inspection a minimum of ten (10) days in advance, in writing, to the COR and CO.

12. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment and closeout (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.