SECTION 3 - GENERAL CONDITIONS AND SPECS 30B BID.pdf

CITY OF FITCHBURG

GENERAL CONDITIONS AND SPECIFICATIONS

MGL c. 30B BID

Project: Replacement Speed Reducers

Contract Number: 19-439-S

Contracting Department(s): Wastewater Department

Procurement Issue Date: December 17, 2018

GENERAL BID INFORMATION

Introduction

The City of Fitchburg (hereinafter referred to as the “City”), acting through its Chief Procurement Officer, invites qualified bidders to submit sealed bids to provide materials necessary for this bid for Replacement Speed Reducers to the Easterly Wastewater Treatment Facility, 24 Lanides Lane, Fitchburg, MA 01420.

Proposed Contract Term

The term of this agreement shall commence upon execution and end upon acceptance of the delivered materiel.

Pre-Bid Conference

NA

Last Day for Questions

December 21, 2018

Point of Contact

All information with respect to this solicitation shall be directed through the Chief Procurement Officer, including questions, clarifications, or observations. Bidder shall not contact any City employee, agent, official, department, department head, or agent with regards to this solicitation without first contacting the Chief Procurement Officer.

GENERAL REQUIREMENTS

Prevailing Wage Rates – Not Required

CORI Policy

Massachusetts General Law requires Criminal Offense Record Inquiry (CORI) checks be conducted on contractors, subcontractors or laborers commissioned to do work on certain municipal projects. Contractors shall comply with CORI policies.

Insurance – Required

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Financial Interest of City Employees

Municipal employees and their family members are not allowed to have a financial interest in a contract with the City they are employed by. Municipal employees and their family members are also forbidden to solicit or accept gifts, gratuities, or favors from anyone looking to conduct business with the City of Fitchburg. Incidents of this nature will be reported to the appropriate authorities for investigation.

Non-Collusion

All those doing business with the City will be required to certify under penalties of perjury that their quote, bid, or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Bidder Tax Status

All those doing business with the City will be required to certify under the penalties of perjury, pursuant to Massachusetts General Laws Chapter 62C, Section 49A, that to the best of their knowledge and belief, they have complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Appropriation of Funds

All contract obligations on behalf of the City are subject to prior annual appropriation to cover the full extent of the contract.

Samples

The City may require the submission of samples either before or after the awarding of a contract. Samples are to be submitted, at no charge to the City, so as to ascertain the product's suitability. If specifically stated in the bid that samples are required, said samples must be provided with the bid submittal. Failure to submit said samples shall be cause for rejection of bid. All samples must be called for and picked up within (30) thirty days of award or said samples will be presumed abandoned and will be handled at the discretion of the City.

Deliveries (if applicable)

a) The vendor shall pay all freight and delivery charges. The City of Fitchburg does not pay for shipping and packaging expenses. Items must be delivered as stipulated in the specifications. All deliveries must be made to the inside of city or school buildings, unless otherwise specified. Sidewalk deliveries will not be accepted. City personnel are not required to assist in the deliveries and contractors are cautioned to notify their shippers that adequate assistance must be provided at the point of delivery, when necessary.

b) All items of furniture must be delivered inside the building, set up, in place and ready for use, unless otherwise specified.

c) Deliveries are to be made between business hours, unless otherwise specified.

d) All damaged items, or items which do not comply with specifications will not be accepted and therefore will not become property of the City of Fitchburg until such items are accepted and signed for, in good order, by the receiving department.

e) The contractor must replace, without further cost to the City, such damaged or non-complying items before payment will be made.

Labeling

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All packages, cartons, or containers, must be clearly marked with the vendor’s name, destination of items, and specific department receiving the shipment; and shall include a packing slip containing a description of contents as related to specifications, and if available, shall include the City purchase order number.

Guarantee

Unless otherwise stipulated in the specifications, furniture, equipment and similar durable items shall be guaranteed by the contractor for a period of not less than one year from the date of delivery and acceptance by the receiving department. In addition, the manufacturer’s guarantee shall be furnished. Any items provided under this contract which are or become defective during the guarantee period shall be replaced the contractor free of charge with the specific understanding that all replacements shall carry the same guarantee as the original equipment. The contractor shall make such replacement immediately upon receiving notice from City.

Materials

The City reserves the right to approve or reject any supplies, material, or equipment to be used or in use by the vendor. The vendor agrees to replace any rejected supplies, materials or equipment, to the satisfaction of the City, within the time frame set forth by the City in its sole discretion.

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SCOPE OF SERVICES AND SPECIFICATIONS

PART 1

1.01 DESCRIPTION

A. City of Fitchburg is soliciting bids for supply and delivery of replacements for three (3) Falk speed reducers with three (3) Foote Jones speed reducer/motor assemblies. All costs including shipping and handling shall be included in the bid.

B. Interested bidders shall note that alternate makes and models speed reducers by other manufacturers shall not be considered.

C. Interested bidders shall be authorized representatives, distributors or resellers of Foote Jones speed reducers. Bidders shall have represented and/or distributed Foote Jones speed reducers for not less than five years.

1.02 SUBMITTALS

A. Bidders submitting a bid for the replacement speed reducers shall provide a detailed, itemized bid that demonstrates the proposed speed reducers meets or exceeds the requirements specified herein.

1.03 ACCEPTABLE SPEED REDUCERS

A. The speed reducers shall be a Foote Jones SCD-C-843-1313.6/656.8-56C coupling, Style A, B, C shafts, rotation -001. (Exception shaft “B” to be extended; reference “ZN” to 18.75 inches long; reference “Zn” to be 4.75 inches end of shaft (EOS); and reference “Ze” KW 7 inches long. Shafts “A & C”, reference “n” to be 1.25 inches EOS; and reference “e” KW 7 inches long.)

1. MEMC Motor #G829 - ½ HP, 1800 rpm, 460V 56c face coupling mount, XP.

2. Motor to be mounted and coupled to speed reducer.

B. Bid submittal shall be for new Foote Jones speed reducers only.

1.04 WARRANTY

A. Successful bidder shall provide the City with a minimum 1-year warranty on all parts, labor and workmanship, commencing to run from certified date of receipt of shipment by a City representative at the products delivery destination, specified herein.

PART 2 NAME PLATES AND PAINT

2.01 NAME PLATES

A. Nameplates shall be stainless steel, securely fastened in place, and clearly and permanently inscribed with the manufacturer’s name, model and/or type designation, serial number, principal rated capacities, electrical or other power requirements, and similar information, as appropriate.

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B. An enlarged paper copy of the nameplate data on the speed reducers shall be provided by the bidder no later than the date of shipment receipt of the speed reducers.

2.02 PAINT

A. Surface Preparation.

1. Metal surfaces shall be sandblast cleaned in accordance with SSPC-SP6 immediately prior to priming. All pits and dents shall be filled and all imperfections shall be corrected so as to provide a smooth surface for painting. All rust, loose scale, oil, grease, and dirt shall be removed by use of approved solvents, wire brushing, or sanding.

B. Exterior ferrous metals shop-primed metal.

1. Weather-exposed ferrous metals shall receive a shop prime equivalent to Tnemec 66HS

Tnemec Epoxoline (3 to 5 mils thickness), Sherwin Williams Recoatable Epoxy Primer (4 to 6 mils thickness), or other City-approved equal.

C. Exterior ferrous metals finish paint.

1. Weather-exposed ferrous metals finish paint shall receive a shop applied Exterior Sherwin

Williams KEM-AQUA 400 Waterbourne Enamel Visual Blue # F81Wx16693-1423 (2 to

3 mils thickness), or other City-approved equal.

D. Workmanship.

1. Employ skilled workmen to insure workmanship of the highest quality.

2. Materials shall be applied only by skilled craftsmen, experienced in the use of the specific products involved.

PART 3 SHIPPING

3.01 Successful bidder shall complete shipping preparations, and shall coordinate the delivery with the Fitchburg

DPW - Wastewater Division contact.

PART 4 DELIVERY AND ACCEPTANCE

4.01 DELIVERY

A. Speed Reducers shall be delivered to the City’s Easterly Wastewater Treatment Facility:

1. 24 Lanides Lane, Fitchburg, MA 01420.

B. City DPW Wastewater Division Contact:

1. Ken Letourneau, Maintenance Engineer.

a. Telephone No.: (978) 345-9626.

b. Email: kletourneau@fitchburgma.gov

4.02 ACCEPTANCE

mailto:kletourneau@fitchburgma.gov

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A. City shall carefully review the delivered Speed Reducers for conformance to the successful bidder’s offer.

B. City shall not issue payment on delivered Speed Reducer(s) not conforming to the accepted bid.

1. Bidder shall correct the non-conformance within a reasonable timeframe, or shall credit the

City, from the purchase price, the value of the City’s cost to correct the Speed Reducer non-conformance, as valued by the City.

END OF SPECIFICATION