SECTION 01 33 23.docx

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

A. Summary:

1. Shop drawing and product data submittals shall be transmitted to Architect in electronic (PDF) format using Submittal Exchange (www.submittalexchange.com) or equal website service designed specifically for transmitting submittals, RFI’s (Requests for Information), RFP’s (Requests for Proposals), cost proposals, change orders, daily logs, contractor & subcontractor payrolls, construction progress photographs, correspondences, meeting minutes, and site visit reports, between all construction team members.

2. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

3. The electronic submittal process is not intended for color samples, color charts, or physical material samples. These shall be mailed, postage paid, to both VA & A/E.

B. Procedures:

1. Create submittal log in approved electronic submittal system by inserting required submittals listed in individual specification sections.

2. Submittal Preparation - Contractor may use any or all of the following options:

a. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via the submittal system website.

b. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via email.

c. Subcontractors and Suppliers provide paper submittals to Scanning Service which electronically scans and converts to PDF format.

3. Contractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract Documents including verification of manufacturer / product, dimensions and coordination of information with other parts of the work.

4. Contractor shall transmit each submittal to Architect using the submittal website.

5. Architect / Engineer review comments will be made available on the submittal system website for downloading. Contractor will receive email notice of completed review.

6. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.

C. Costs:

1. General Contractor shall include the full cost of submittal system project subscription in their proposal. This cost shall be included in the Contract Amount.

2. After award of contract, training will be provided by submittal system vendor regarding use of website and PDF submittals.

3. Internet Service and Equipment Requirements:

a. Email address and Internet access at Contractor’s main office.

b. Adobe Acrobat (www.adobe.com), Bluebeam PDF Revu (www.bluebeam.com), or other similar PDF review software for applying electronic stamps and comments.

D. Products:

4. Basis of specification is submittal system website system for electronic construction submittals (www.submittalexchange.com) or equal.

5. Product requirements:

a. Independently hosted, web-based system for automated tracking, storage, and distribution of contract submittals, Requests For Information, and other contract related documents. FTP sites, e-mail exchanges, and server-based systems hosted from inside a contractor’s office will not be considered are not acceptable.

b. Utilize 256-bit SSL encryption and hosted at SAS70 Type II compliant data centers.

c. Minimum five years documented experience of use on comparable commercial construction projects. “Comparable commercial construction projects” shall be defined as documented use on a minimum of five hundred governmental, public-entity, or private sector projects each of $1 million construction value or greater.

d. Minimum five years documented 99.5% website uptime.

e. Unlimited individual user accounts and system access for all project subcontractors, general contractor, owner staff, architect, design consultants, and sub-consultants, with no additional fees for those parties to access the system.

f. Separate locations for owner, architect, design consultant, and sub-consultant review comments with contractors restricted from viewing comments until final review or release by owner or primary design consultant.

g. Full version histories and dates of exchanges automatically tracked and available for viewing, searching, and reporting in a linear log format compatible with AIA G712.

h. Functionality to group submittals as required packages and apply forms and review comments to entire package simultaneously.

i. Functionality for integrated online PDF viewing and review, including graphical markups and stamps, for owner, architect, design consultants, sub-consultants, and general contractor without need for additional software purchase.

j. Automatic, configurable email notifications for each project team member for new and reviewed submittals and other items.

k. Automatic, configurable email reminders of past due items.

l. Customized, automated PDF form generation for submittals, RFIs, RFP’s, proposals, change orders, daily logs, contractor & subcontractor payrolls, construction progress photographs, correspondences, and other documents matching standard templates used by owner, design consultants, sub-consultants, and general contractor. Documentation and demonstration of automatic form generation using each entity’s templates must be submitted as part of any substitution request.

m. Prior to project start, system vendor shall create submittal log with all required items from project manual or submittal register. Owner or primary design consultant shall have full control over required items list and access to edit, add, or remove items during project.

n. System vendor shall provide minimum one-hour live web meeting training sessions to contractors, design consultants, sub-consultants, and owners staff prior to project start. System vendor shall, if necessary, make this training available separately to individual users in order to tailor the training to ensure that the system works correctly on each user’s computer system.

o. System vendor shall make available minimum thirty-minute live web meeting training sessions for subcontractors at least twice weekly for the entire duration of the project.

p. System vendor shall provide access for owner, design consultants, sub-consultants, general contractor, and subcontractors to live technical support by phone and email minimum of 7 AM to 6 PM CST on standard business days at no additional cost.

q. At completion of project closeout, system vendor shall provide minimum of four archival discs that include all documents and tracking logs, and the ability to download this information from the live website in a single complete archive package.

1‑4. Submit for approval, all of the items specifically mentioned under the separate sections of the specification, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles, and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

A. Satisfactory written evidence is presented to, and approved by Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

B. Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

C. Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

A. The file name shall contain the specification section number or drawing sheet that it is being submitted for. Format/nomenclature for file names shall be as directed by CO &/or COR at pre-contract meeting. The 1st page of this file shall contain a list of items, name of Medical Center, name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item), manufacturer and brand, ASTM or Federal Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished B. Shop Drawings:

1. Submittal drawings (shop, erection or setting drawings) and schedules, required for work of various trades, shall be checked before submission by technically qualified employees of Contractor for accuracy, completeness, and compliance with contract requirements. These drawings and schedules shall be stamped and signed by Contractor certifying to such check.

C. Product data:

D. If physical samples are required on this project coordinate procedure for submittal with COR.

E. All drawings, scanned catalog cuts, scanned certificates, other information, etc., shall be submitted in Adobe (.pdf) format. Entire submittal shall be combined into one Adobe (.pdf) file. Each submittal shall be transmitted separately; don’t combine multiple submittals into one submission/file.

F. When work is directly related and involves more than one trade, shop drawings for all trades shall be submitted under one cover and as one submittal.

‑ ‑ ‑ E N D ‑ ‑ ‑