SECTION 00 0100 _ REQUEST FOR PROPOSALS.pdf

Phase 2 – One Toombs Industrial Park CEG File: T7500.007-02

Toombs County, GA

00 0100-1

SECTION 00 0100

REQUEST FOR PROPOSALS

TOOMBS COUNTY DEVELOPMENT AUTHORITY

TOOMBS COUNTY, GA

Sealed Proposals for furnishing all materials, labor, tools, equipment and appurtenances necessary to complete the Phase 2 Construction of the One Toombs Industrial Park located on US Hwy 1 North in

Toombs County, GA (the “Project”) will be received by the Toombs County Development Authority

(TCDA) (the “Owner”) at their office located at 208 East First Street, Suite 100, Vidalia, GA 30474 until 12:00 P.M. (Noon), Friday, September 25, 2026 at said office. Proposals will remain sealed until evaluated the following week. All Proposers must attend a mandatory pre-proposal meeting at the

Toombs County Development Authority (TCDA) at their office located at 208 East First Street, Suite

100, Vidalia, GA 30474 at 11:00 A.M. on Thursday, September 3, 2026. The Proposer should attend the pre-proposal meeting in its entirety.

The Project consists of furnishing all labor and materials required for the construction of the Phase 2

Improvements, including but not limited to clearing, grubbing, water, sewer and force main lines, erosion control, and grassing.

The Site Work Project will be awarded in one contract.

Basis for Award: The Owner will award the Contract in accordance with the following procedure. The Owner will first eliminate from consideration all proposers who are not

“responsive” and “responsible”. The Owner will deem all remaining proposers to be reasonably susceptible of being selected for award, and may give such proposers an opportunity to participate in discussions, negotiations and revisions of their proposals (including the terms and conditions of the Contract), in order to obtain their best and final offers; provided that the Owner reserves the option to select the successful remaining proposers from the submittals without engaging in such discussions, negotiations and revisions. If only a single proposer remains, the

Owner will deem and determine (in writing) its offer to be most advantageous to the Owner, and, subject to its right to reject any such proposal or engage in further discussions, negotiations and revisions with said proposer, will award the Contract to such proposer.

Evaluation Factors: The RFP contains certain “Evaluation Factors”, as well as related weighting indicating the relative importance of the Evaluation Factors, The Owner may assign to each proposal up to the maximum number of points indicated for each Evaluation Factor based upon a

Scoring Matrix (which is available for review), relying on its review of each proposer’s proposal, and will then multiply each respective number of points by the weight specified for the respective Evaluation Factor. Subject to its right to reject such proposal, the Owner will then make an award to the responsible and responsive proposer whose proposal is determined in writing to be the most advantageous to the Owner, taking into consideration these Evaluation

Factors; i.e., the top scoring proposal. The Evaluation Factors shall be the basis on which the award decision is made. The Owner’s contract file shall indicate the basis on which the award is

Phase 2 – One Toombs Industrial Park CEG File: T7500.007-02

Toombs County, GA

00 0100-2 made.

The Proposal Documents include, but may not be limited to, the Instructions to Proposers, the

Contract Agreement, the General Conditions, the Drawings, the Specifications and forms of

Proposal Bond, Performance Bond, and Payment Bond. Electronic Copies of complete Proposal

Documents may be obtained by contacting Carter Engineering Group, LLC, 3404 Vineville

Avenue, Macon, GA 31204, telephone 478-219-2600, email lharris@carterenggrp.com. A non-refundable fee of $50.00 will be charged for electronic copies. Hard Copies of Proposal Documents may be obtained by contacting Lindsey Harris at the Office of the Engineer listed above. A non-refundable fee of $200.00 will be charged for hard copies. A Contact Name, Company Name, Phone Number, Email Address and Street Address must be provided to ensure a bidder is on the official plan holder list and to receive addenda as issued during the advertisement period. No partial sets of Proposal Documents shall be issued. Proposers must purchase the Proposal Documents from the office of the Engineer in order to be eligible to submit a Proposal.

Each Proposal must be accompanied by a Bid Bond in the amount of 5% of the Contract Amount indicated in the Proposal, prepared on the form of Bid Bond that is part of the Proposal Documents, duly executed by the Proposer as principal and having as surety thereon a surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S. Treasury Circular 570.

The successful Proposer for this Contract shall be required to furnish a Performance Bond and

Payment Bond, satisfactory to the Owner, each in the amount of 100% of the Contract Price.

No land acquisition is required for the project.

The Owner reserves the right to reject any or all Proposals, to waive informalities and technicalities.

Toombs County Development Authority

By: Pat Dixon, Board Chair

END OF SECTION