Secondary Complex- Schedule A - Dock Levelers.docx

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STATE OF MICHIGAN

Request For Proposal No. 180000000238 SCHEDULE A – Statement of Work Department of Technology, Management and Budget Facilities and Business Services Administration Dock Leveler Removal and Installation

Project Title: Dock Leveler Removal and Installation

Questions Due Date:

10/27/17 at 12:00PM

Requesting Department:

DTMB - SFA

Bid Due Date:

10/31/17 at 3:00PM

PURPOSE

The Department of Technology, Management and Budget – State Facilities Administration – Real Estate Division is seeking bids for the purchase and installation of three Rite-Hite RHH4000 Dock Levelers.

PRODUCT DESCRIPTION

RHH-4000 Hydraulic Dock Leveler Features and Benefits

· Smooth transition - Constant-radius rear hinge, two-point crown control on the front lip hinge, and an optimized lip chamfer provide a smooth transition from the facility floor to the trailer for your operators, forklifts and products.

· Vacant dock drop-off protection - Exclusive Safe-T-Lip barrier protects against open dock accidents. The Safe-T-Lip barrier can stop a 10,000 lb (4535 kg) fork lift traveling at 4 mph (6.4 kg/hr) from going over the edge of the loading dock.

· Environmentally friendly - Hydraulic fluid is biodegradable and out performs traditional industrial-grade fluid.

· Automatic free-fall protection - Dependable hydraulic velocity fuse stops rapid leveler descent within 3" (76 mm) with a heavy load on the platform.

· Exclusive Safe-T-StrutTM maintenance support system protects personnel during clean out and inspection and provides lockout/tag out capability. The unique through-the-lip design keeps the strut in place when the leveler is raised to the highest position or is impacted by lift truck.

· Seal beneath and around the dock leveler - PitMasterTM Under-leveler Seal is an available option that helps prevent energy loss, improve dock cleanliness and increase employee comfort.

DESCRIPTION OF SERVICES TO BE PROVIDED:

All removal and installation services that may be necessary to completely furnish this job.

REQUIREMENTS

Contractor Requirements A. Contractor must be fully insured and must provide a Certificate of Liability Insurance from prior to the work being started.

B. Contractor must clean up and dispose of any debris that may be left each day and when the project is finished.

DELIVERABLES:

Contractor will work under the direction of DTMB – State Facilities Administration. The awarded contractor may be required to have a site visit to field measure before placing the final order and must contact Glenn Davis to schedule the site visit.

Key Personnel The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

(i) For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $25,000.00 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30 calendar days before the Key Personnel’s removal.

(ii) If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 30 calendar days, in addition to the $25,000.00 credit specified above, Contractor will credit the State $833.33 per calendar day for each day of the 30 calendar-day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $25,000.00 maximum per individual. The total Unauthorized Removal Credits that may be assessed per Unauthorized Removal and failure to provide 30 calendar days of shadowing will not exceed $50,000.00 per individual.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

Organizational Chart The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

PROJECT PLAN:

Contractor will work under the direction of DTMB – State Facilities Administration.

Meetings The State may request meetings, as it deems appropriate.

Reporting Contractor must submit any and all reports specified in the Deliverables section described above. The State also reserves the right to request any additional reports at the discretion of the Project Manager.

Ordering Authorizing Document The appropriate authorizing document for the Contract will be a purchase order.

Invoice and Payment Invoice Requirements All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

Payment Methods The State will make payment for Contract Activities EFT or manual check.

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Pricing Given the above criteria, SOM is seeking rates for installation and materials.

Contract Term The contract term will be for the duration of the entire project to be completed above.

DELIVERY OF PROPOSAL

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include, but are not limited to: Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the Cover Page, even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 373-4111 or (888) 734-9749.

QUESTIONS

All questions must be submitted in writing and sent as an attachment in Microsoft Word or Rich Text Format (RTF). Changes to the RFP and answers to questions will be prepared as an addendum and posted on the State’s web site www.michigan.gov/SIGMAVSS

Questions concerning this RFQ are to be submitted, in writing, no later than 12:00 PM Eastern Daylight Time on 10/27/17 to:

Kyle Stolicker State of Michigan DTMB Financial Services Email: stolickerk@michigan.gov

EVALUATION

The award recommendation will be made to the responsive and responsible Bidder who gives the best value to the State of Michigan. Best value will be determined by the Bidder offering the product requirements, service requirements and the lowest price, as demonstrated by its quote.

Dock Leveler removal and installation

RFP DOCUMENT – 180000000238

Michigan Department of Technology, Management and Budget Bidder: _________________________________

The Bidder represents that it IS _____, IS NOT ______ a disabled Veteran-owned business.

**Vendor Must Provide Warranty Details with the Price Proposal Listed Below**

Description of Commodity

Price Per Commodity

7150 Harris Drive Dimondale, MI 48821

7150 Harris Drive Dimondale, MI 48821

7064 Crowner Drive Dimondale, MI 48821

7064 Crowner Drive Dimondale, MI 48821

Warranty Details:

Version 1 Revised Date: 7/28/2017