SECHQ1-15-Q-0153_QUESTIONS_AND_ANSWERS.xlsx
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- Portuguese Translations/Transcription
- Solicitation number
- SECHQ1-15-Q-0153
- Issued by
-
Securities and Exchange Commission
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| File | Type | Posted |
|---|---|---|
| SECHQ115Q0153.pdf |
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Sheet1 Questions and Answers for SECHQ1-15-Q-0153 (Portuguese Translations/Transcription)
| Question | Answer | |
| 1 | Is the a new requirement, or is there an incumbent? | New Requirement |
| 2 | Can you disclose the cost per word from similar or incumbent contracts? | N/A |
| 3 | When do you expect to issue a task order? | Approximately 1 week after the proposal response date. |
| 4 | Are there sample source document or .wmv (audio video) files for this RFQ that we might look at to prepare our most precise quote? | We are not able to provide a sample. |
| 5 | Please clarify, is the original Portuguese document/and media files in Brazilian Portuguese or Portugal Portuguese? | A majority of the documents are in Portugal Portugese. The videos are primarily in Portugal Portugese. |
| 6 | Can the government specify its award criteria? (E.g. price vs. experience.) | Price |
| 7 | If a vendor has extensive past experience with government translation and transcription, will this experience be weighted toward the award? | No |
| 8 | Will the contract officer set the dates with the vendor for delivery? | Timeframes were provided in terms of weeks/months are already in the solicitation. The CO may add more specificity in the resultant award. |
| 9 | Can you kindly confirm place of performance is it the LA regional office or contractors site. | It may be at the contractors site. |
| 10 | How is the SEC going to deliver the audio/video files | Via FTP (Accellion) |
| 11 | Can you provide an assessment on the audio quality of the audio/video files? It is good, fair, or poor. | Fair |
| 12 | Lastly, would you consider doing an 8(a) sole source | No |
| 13 | Has a contractor performed similar work to this for the government in the past? | Yes, the government has had previous needs for translation services |
| 14 | If available, please provide the incumbent contract number. | N/A for this requirement |
| 15 | If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government? | It is a new requirement |
| 16 | Whether companies from Outside USA can apply for this? (From India or Canada) | No, only companies within the United States can apply for this |
| 17 | Whether we need to come over there for meetings? | N/A because no foreign companies can apply |
| 18 | Can we perform the tasks (related to RFP) outside USA? (From India or Canada) | No |
| 19 | Can we submit our proposals via email ? | You are required ti submit the proposals via email in accordance with the RFQ. |
| 20 | Is the Portuguese Brazilian or European? | Primarily European Portugese. |
| 21 | What is the estimated value of this contract? | That information is not able to be disclosed. |
| 22 | Is there an incumbent vendor for these services? If yes, who is the vendor(s) and what rates do they provide for the services? | No |
| 23 | Is there a primary reason for this RFP? For example: existing quality concerns, reduction to current price, or general contract terms requiring renewal? | New requirement |
| 24 | Can we bid on one or more of the services listed in the RFP or is it a requirement to provide all services? | Must provide all services |
| 25 | Is it your intention to award to multiple vendors or one vender providing all services? | One, single awardee |
| 26 | If multiple vendors are selected, how will the work will divided and what does your current disbursement strategy looks like? | N/A |
| 27 | How will cost be evaluated for rating offerors? | N/A |
| 28 | Will cost be evaluated on the base year or total including option years? | There are no option years. |
| 29 | Will the unit cost be used or the unit cost times the quantities provided to come up with a total cost? | Unit cost times quantities for whatever quantities are being quoted for, i.e. hours. |
| 30 | What percentage or weight does cost carry in the overall RFP? | The award determination will be based on lowest price in accordance with the RFQ. |
| 31 | Is there an evaluation template that will be used? If so, can it be provided? | An evaluation template cannot be provided and award will be made based on price in accordance with the RFQ. |
| 32 | Please clarify if this is Portuguese for Brazil or Portuguese for Portugal. | Primarily European Portugese. |
| 33 | Section Tasks a.2 states: Provide declarations, affidavits and/or other supporting documentation evidencing accurate translation. Would the vendor’s own certificate of translation be accepted? | Depends on what Certificate of Translation attests. Please provide a sample certificate with your proposal. |
| 34 | When will files be released to the vendor for production? Will all files be released at once or all together? Will files be released to the vendor at pre-determined times throughout the year? | All files will be released together as soon as we know chosen vendor and the award is executed. |
| 35 | How would you like for us to submit our proposals? | In accordance with the FBO Posting and RFQ, submit via email to the CO and CS. |
| 36 | What type of Portuguese are the original documents and audio recordings in? Brazilian Portuguese or Continental Portuguese? | Continental Portugese |
| 37 | You mention in the PWS that the translated pages should be as near as possible to the original layout and presentation. Without seeing the documents or a representative sample, it is not possible to provide a price quote for formatting a written document. Since we are receiving a PDF version of the document, we would have to recreate the format from scratch on the translated version. Can you provide us with a representative sample page so we can make a determination as to the level of effort it will take to format the translated documents? | By layout, we mean that we do not want to receive block of texts. If there are headings we would want headings; if there are footnotes, we would want comparable footnotes, etc. We cannot provide a sample. |
| 38 | If you cannot provide us with a sample page, can we provide a per hour charge for formatting so it can be invoiced as a separate line item? | Yes, for proposal preparation purposes you can provide a per hour charge and rate and total cost for formatting if you choose; however, this will be a firm fixed price contract and actuals will not be reimbursed. Whatever costs are proposed will be final costs and will make up an offerors firm fixed price for this effort. |
| 39 | Will the PDF document sent to us for translation be an original editable document or will it be a scanned image of the original document? i.e. Can we cut and paste the text in the PDF or is only a picture? | The awardee will be given a scanned image PDF, it is not editable. |
| 40 | The level of effort involved in transcription of recorded audio is completely dependent on the quality of the original audio. Original audio which is broadcast-quality can be transcribed relatively quickly, while surveillance audio or audio where the speech may be unclear can take much longer. Can you please provide us with a sample of the type of audio that requires transcription so we can make an assessment? | We cannot provide a sample. |
| 41 | If you cannot provide us with an audio sample, then can you provide a characterization of the audio? i.e. broadcast quality, excellent quality, medium quality, bad quality, etc. | Fair quality |
| 42 | If we cannot hear a sample or get an accurate characterization of the audio quality, can we provide an hourly labor rate for audio transcription so it can be invoiced based on the number of hours that were actually used? | This will be a firm fixed price contract, so offerors need to provide an hourly rate and quantities and extended price. Actuals will not be reimbusred. |
| 43 | Are there any restrictions on the location of the translators or transcriptionists? i.e. can they be based in another country? | A SAM registration is required. No companies based in a foreign country can propose. |
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