FAQ_-_Frequently_Asked_Questions.pdf

Janitorial Services Solicitation No. S-EC300-13-Q-0004

Frequently Asked Questions (FAQs)

1. Will your office be accepting an electronic quotation for this Solicitation?

No, the Consulate will not receive electronic versions. Please submit the whole package, as stated in Section 3 page 46, by mail and/or courier to the U.S. Consulate General, Attn.: D.

Rosalind Zavras, Contracting Officer, Av. 9 de Octubre y Garcia Moreno, Guayaquil, Ecuador.

2. Can you provide more information about the janitorial contract and any other future contract?

You can always check information about contract opportunities at the Consulate’s website:

http://guayaquil.usconsulate.gov/about-us/contract-opportunities.html

3. What do I need to send in as a part of the solicitation?

Please review Section 3, page 46-47 and Section 4, page 50. Please check the whole document and also fill out information required throughout the solicitation.

4. Can I have more information about the solicitation?

Please read carefully SF1449 and its continuation. All information about bidding for janitorial services has been included in that document.

You can always check information at the following link:

https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=n type

5. Is it feasible to attend the pre-quotation conference and site visit? What do we need to do?

Yes, it is. You only need to send us to the GSO mailbox: GSO_guayaquil@state.gov, the list of people and their cedula and/or passport numbers.

6. Could you please provide us the address where the site visit is going to be held?

Sector San Eduardo, Calle Santa Ana y Av. Jose Rodriguez Bonin. Guayaquil, Ecuador

7. How can I know about any changes in the solicitation?

Updated information about this solicitation is posted every week.

Please check constantly the following link:

https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=n type

8. Will you allow a "Persona Natural with RUC" to participate as Vendor for the solicitation # S-EC300-13-Q-0004 (Janitorial Services Solicitation)?

Any company is welcome to partipate in the solicitation process. The offeror needs to be registered as a company that may legally contract janitorial services in Ecuador =or must submit its plan to obtain all licenses and permits required by local law. Please check the requirements to bid in Section 3 and 4.

http://guayaquil.usconsulate.gov/about-us/contract-opportunities.html https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=ntype https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=ntype https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=ntype https://www.fbo.gov/index?mode=form&id=20b3ece1f53ab49581d4572406db9b94&tab=ntype

9. Is there a mandatory site visit? When and where is the site visit going to be held?

The site visit is not mandatory, but it is highly recommended. Site visit and pre-quotation conference will be held on August 7 at 14h00 at the New Consulate Compound in San

Eduardo. Please check the SF-30 for further detail.

10. We would like to be part of the site visit. What should I do?

Please send an e-mail to Lilia Banchon at banchonlp@state.gov with a list of all persons attending, including full names and ID numbers. The Security Office will not authorize participants to enter the site if this information is not provided.

11. What is the current contract amount?

Current contract amount falls within local market prices considering current local wages and compensation plans.

12. Has this statement of work (SOW) changed dramatically since the current contract?

The current SOW is similar to the previous. The most substantial change is that service is required at the New Consulate Compound located in San Eduardo. Services will not be required at the Old Consulate Compound on 9 de Octubre.

13. Do interested parties need to complete the form, SF-30 (amendment of solicitation)?

Offerors need to acknowledge all amendments to the solicitation. You may submit the SF-

30 as a part of the quotation package to confirm receipt. You don’t need to bring it to the conference.

14. Is this bid open to only contractors from the U.S. or any country?

The bid is open to the general public. Any prospective offeror interesting in the solicitation can submit a quotation package. Please see Section 3, evaluation factors, for necessary information on how offers will be evaluated.

15. Is the solicitation process going to be held in English or Spanish?

The entire solicitation process will be held in the English language.

16. Can we take pictures of the site?

No pictures are allowed to be taken during the site visit. Cameras, cell phones and any other electronic equipment will be held by the Security Office and turned in after the conference.

17. Who is the current contractor?

Janitorial services are currently being supplied by Servicios Multiples.

18. Do I need to have a DUNS number to submit the proposal?

Please see Section 5, Representations and Certifications, for all registrations necessary.

19. How many people can attend the site visit and pre-quotation conference?

The average number of participants per company is three. There is no minimum or maximum number.

mailto:banchonlp@state.gov