SEA 5D2W Repair Outside Warehouse Elevator SOW 9172020_APPROVED.pdf

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

STATEMENT OF WORK

(9/17/2020)

FOR

REPAIR OUTSIDE WAREHOUSE

ELEVATOR

B&F Project 5D2W

AT

FEDERAL CORRECTIONAL INSTITUTION

SEAGOVILLE, TEXAS

5D2W Repair Outside Warehouse Elevator FCI SEAGOVILLE, TX

SUMMARY OF WORK

The Federal Correctional Institution at Seagoville, located at 2113 North Hwy 175 Seagoville, TX 75159 has a requirement for the repair of the outside warehouse elevator.

Bidders shall provide a lump sum bid based on the requirements of the solicitation, and provide all labor and material for the repairs and modernization of the elevator.

All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who are thoroughly experienced in their particular trade or craft. The work includes, but is not necessarily limited to the following description:

Project Name: B&F Project 5D2W- 20 Repair Outside Warehouse Elevator

Location: FCI Seagoville, Texas Address: 2113 North Hwy 175 Seagoville, TX 75159 Owner: U.S. Department of Justice, Federal Bureau of Prisons (FBOP)

1. INTRODUCTION

1.1 The Contractor is strongly encouraged to attend the pre-bid site visit identified in the solicitation, to satisfy themselves regarding all existing conditions that may affect performance of contract work. The contractor is solely responsible for ensuring that all measurements, labor and required material are accurate and covered in their initial bid of the project and will adhere to all All FBOP Technical Design Guidelines, seismic zone requirements, environmental compliances, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes.

MATERIALS AND METHODS:

2 DESCRIPTION OF WORK

2.1 A. The intent of these specifications is to describe accurately the work to be performed.

The work will be located at Building 17/ Warehouse Building at the Federal Correctional Institution, in Seagoville, Texas. The building is outside the secure perimeter of the Institution. This building is of concrete and masonry construction and is used to store Institution supplies, office supplies, Food Service dry goods and outside deliveries.

B. The work to be performed is the modernization of the one-stop traction elevator located at the warehouse and furnish and install the following listed items:

• New Solid-State Non-Proprietary Smartrise controller

• New Torin Machines with AC Motors

• New Innovation LED car operating panel complete with new buttons, emergency light and latest in fire service code

• New LED hall fixtures

• New traveling cables

• New machine room wiring and conduit as needed

• New Car-top limit switches

• New Leveling system

• New Car-top as required for code

C. All listed equipment shall be installed to be in compliance with all applicable codes.

Contractor to furnish all labor, materials, equipment and incidentals for the elevator system.

2.2 The contractor shall dispose of any trash or waste for proper disposal.

2.3 The contractor shall verify all existing measurements & conditions prior to ordering materials.

2.4 Contractor shall ensure that all materials and installations are within guidelines for manufacturer specifications.

2.5 Contractor shall follow the manufacturer specifications and all FBOP Technical Design Guidelines, seismic zone requirements, environmental compliances, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes.

2.6 FCI Seagoville will provide staff escorts for all work done at the institution. The contractor will give as much advance notice as possible, but no less than two working days, as to when they will be working, so that scheduling arrangement can be made for by FCI Seagoville staff.

2.7 Normal working hours are Monday through Friday, 7:30 am to 4:00 pm excluding Federal

Holidays. In the event of weather conditions that present security problems, work will be delayed until Correctional Services authority decides the conditions have cleared. If similar weather conditions arise during the work day, work will be stopped and all contractors and equipment will be escorted out until conditions have cleared. All work will be coordinated with the COR (Contracting Officer Representative) and approved by the Facilities Manager prior to scheduling the work.

2.8 The Contractor shall provide FCI Seagoville with a 2 hour notice prior to shutting off any utility services. Additionally, the contractor shall provide a proposed and pre-approved plan of action, 10 Working Days in Advance, to the COR and the Facilities Manager on the specifics of expected time lines, down times in utilities, and potential delays in the project. This is so FCI Seagoville can make provisions and have contingency plans if needed.

3 CONTRACTOR USE OF PREMISES

3.1 The contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the contractor shall coordinate use of the premises for construction operations with the FBOP COR.

1. All visitors to the construction site shall register with FBOP site officials.

The contractor shall not allow employees to have personal visitors on site.

2. The project site will be open to the contractor Monday through Friday, with the exception of federal holiday, for the duration of the project. The project schedule is to be based on a normal 40 hours’ work week. The contractor shall establish a normal week schedule for the duration of the project:

a. Work outside the secure perimeter institution will be allowed between the hours of 7:30 AM to 4:00 PM.. Work conducted on site will be under constant escort from FBOP staff.

3. Contraband: The contractor shall inform his/ her employee(s) that intoxicating beverages, drug, weapons, etc., will not be allowed on the site.

Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

4. Explosives: The use of explosives are forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty

(30) days advance written request.

5. Communication Equipment: cell phones, pagers, and radios are not allowed within the secure perimeter.

6. Parking: parking areas, either on or off-site will be furnished for workmen by the contractor at a location approved by the FBOP COR.

7. Temporary Office: Any temporary field office used by contractor shall be located in an area approved by the FBOP COR.

8. The Contractor must submit his or her layout plan for staging, stockpiles, etc. to FBOP COR. The contractor shall maintain all staging and construction area in a neat and orderly fashion.

9. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold and or heat so as to maintain all work materials, apparatus’, and fixtures free from damage.

CONTRACTOR PERSONNEL AND EQUIPEMNT SECURITY

A. Contract employees working at FCI Seagoville facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP COR. Following the investigation, the FBOP will provide the contractor with a list of employees cleared to work at the institution. If a contractor’s employee is not cleared, that fact only will be communicated to the contractor. No additional justification will be released. The following investigative procedures may be applied to contractor under the terms of the proposed contract:

1. OF 612 – Optional Application for Federal Employment

2. Contractor Pre-Employment Questioner

3. BP-S660.-12, NCIC Check (National Crime Information Center)

4. OPM -329-A, Authority for Release of Information

5. Form I-9, Employment Eligibility Verification

6. FD-258 Fingerprint Card

7. Residency Requirement Certification Form

8. SF85, Questionnaire for Non-Sensitive Positions

9. Training Requirements

10. BP-s 165.033, Standards of Employee Conduct

11. Rules and Regulation for Contractors

A negative response will preclude an individual employee of the contractor from working within the institution.

B. Contractor employee’s working within the secure perimeter shall wear a contractor badge issued by the institution at all times, and shall be escorted by an institutional staff member. This is not required outside the perimeter fence

C. Tools brought into the institution’s secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff.

1. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff.

2. No explosive action tools shall be used on the property at any time.

3. Material brought inside the secure perimeter of the institution shall be limited to a one day supply. Surplus materials that are not used/installed on work day must be moved outside the secure perimeter at the end of the day.

D. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures, and laws governing conduct when working at an FBOP institution. These rules include, but not limited to the following:

1. Weapons and ammunition of any kind are not allowed on the Federal property, including the parking lot.

2. Do not give, or offer to give, anything to an inmate.

3. Do not bring any correspondence into or out of the institution.

4. Do not accept gifts or favors from inmates.

5. Leave personal items locked in your vehicle or secure them at the contractor’s lay-down area.

6. A form of photo ID is required to enter the facility.

7. Revealing clothing is not acceptable attire and work attire is required at all times.

8. Conduct yourself in a responsible manner.

9. Report any unusual actions(s) or behavior to FBOP staff.

E. Contractor shall have access to onsite restrooms and utilities.

EXECUTION OF WORK AND CLARIFICATION OF INFORMATION

A. It is the intention of the Construction Documents to provide a complete project. The Contractor shall be responsible for this result. The Contractor shall verify all measurements and be responsible for the correctness of the same. The Contractor shall layout their work and be responsible for all lines, elevations, and measurements of building, utilities, and other work executed by them. This includes verification of existing conditions, if any, that affect their work or to which their works to be fitted.

B. The Contractor shall carefully study and compare Contract Documents before proceeding with fabrication and installation of work. Coordinate scheduling, submittals, and work to ensure efficient and orderly sequence of installation.

C. Should it appear that the work intended to be described is not sufficiently detailed or explained by the Construction Document, the Contractor shall issue a Request for Information (RFI) to the FBOP Contracting Officer. RFI’s shall be used by the Contractor to clarify information in the Construction Documents only. Each RFI shall be numbered sequentially, dated and indicate a reasonable date for the Contracting Officer’s written reply. All RFI questions shall be thoroughly researched by the Contractor prior to presenting them as RFI’s. In no case shall any work proceed in uncertainty.

D. A pre-construction conference may be required at the jobsite before the beginning of any work, which will be determined by the contracting office and the COR.

1. The conference shall include the FBOP site Contracting Officer, COR, Contract Monitor, Safety Manger, Facilities Manager, Complex Captain and Contractor.

2. Discuss the methods and procedure of the roofing installation including the manufactures written instructions.

3. Review flashing, special roof details, drainage, roof penetrations, equipment curbs and any other conditions impacting roof repair.

4. Discuss methods of temporary protection during construction.

5. Discuss general roof inspection procedures.

6. Discuss procedures for testing and leak repair.

7. Review material list.

QUALITY ASSURANCE

C. Source Limitations: To the greatest extent possible for each unit of Work, and subject to restrictions of the Buy American Act, provide products, materials or equipment of a singular generic kind from a single source

B. Compatibility of Options: Where more than one choice is available for contractor’s selection of a product or material; options should be reviewed and coordinated through the COR, Facilities Manager and contracting officer for prior approval. Total compatibility among options is not assured by limitations within contract document, but must be provided by contractor. Compatibility is a basic general requirement of product/ material selections.

C. The components furnished shall be a product manufactured by a firm commercially producing a similar product for at least five (5) years, and shall meet All FBOP Technical Design Guidelines, seismic zone requirements, environmental compliances, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes.

The skilled workers shall have the required qualification, experience and certification as applicable.

PRODUCT DELIVERY/ STORAGE / HANDLING

A. Deliver, handle, and store product in accordance with manufacture’s recommendations and by the methods and means that will prevent damage, deterioration, and loss, including theft, and protect against damage from climatic conditions. Control delivery schedules to minimize long term storage of products at site and overcrowding of construction spaces. In particular, provide delivery/ installation coordination to ensure minimum holding or storage times for products recognized to be flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and sources of loss. Damaged or defective items, based on the opinion of the Contracting Officer and the COR shall be replaced at no cost to the government.

WARRANTIES (GUARANTEES)

A. The warranty and guarantee provisions of the Contract clauses apply to all work of the contract. In accordance with FAR 52.246-21, Warranty of Construction, and in addition to any other warranties in this contract, the Contractor warrants that work performed under this contact conforms to workmanship performed by the contractor or any subcontractor or supplier at any time.

B. The Contractor will provide a no dollar limit warranty for minimum for thirty (30) years from date of Project Substantial Completion.

SUBMITTALS

A. Submit the required information of the persons who would perform the work inside the institution for background investigation. This includes Federal NCIC Background checks in compliance with H.S.P.D 12 requirements. Upon award the COR shall provide all required documentation to the project manager or contractors designated point of contact.

B. Submit manufacturer’s brochures, details, drawings, source certification for all material and equipment.

PROJECT CLOSEOUT

A. General: When the contractor considers the work substantially complete, submit the following to the Contractor Officer:

1. A written notice that work, or designated portion therefore is substantially complete, and request an inspection by the FBOP COR and the Contracting Officer.

2. Prior to the contractor requesting substantial completion, the contractor shall develop a punch list of incomplete and non-compliant items.

3. Within 30 days after receipt of such notice, the Contracting Officer and FBOP COR shall make an inspection to determine the status of substantial completion.

4. If the Contracting Officer determines that the work is not substantially complete:

a. Contracting Officer will promptly notify the contractor in writing, giving reasons therefore.

b. The contractor shall remedy deficiencies in the work and send a second written notice of substantial completion to the Contract Officer.

c. The Contracting Officer and the FBOP COR will re-inspect the work.

d. The contractor shall be responsible any additional inspections by the government that are not fault of the government.

5. When the Contracting Office determines that the work is substantially complete, the Contracting Officer will:

a. Request the FBOP COR will verify the contractor’s punch list. The Contractor’s punch list may amended by the FBOP Contract Monitor with any open issues and any remaining items from the incomplete/non-compliant list.

b. Request the contractor to prepare a Certificate Substantial Completion on a form approved by the Contracting Officer, accompanied by the punch list.

This form will be used to record the established start dates for the warranties and guaranties. This document provides for agreement as to the time allowed for completion or correction of work remaining, the date upon which the FBOP institution will assume possession of the work. If issued after the contract completion date, the certificate establishes the date upon which liquidated damages cease.

B. Final Inspection and Acceptance: The Contractor shall diligently complete all punch list items before a Final Inspection is scheduled.

1. When the contractor considers the work complete, he/she shall submit a written certification to the Contracting Officer stating the work has been completed and inspected for compliance with the contract document; and the work is ready for final inspection. The contractor shall give the Contracting Officer a minimum of ten (10) work days advance written notice of the date on which the work will be fully completed and ready for government’s final inspection.

2. The Contracting Officer and the FBOP COR shall make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.

3. Should the Contracting Officer consider that the work is incomplete or defective:

a. The Contracting Officer will promptly notify the Contractor in writing, listing the incomplete or defective work.

b. The Contractor shall take immediate steps to remedy the stated deficiencies and send a second written certification to the Contracting Officer when the work is completed.

c. The Contracting Officer and the FBOP COR will re-inspect work.

d. The contractor shall be responsible for any additional inspections by the government that are not the fault of the government.

e. The Contracting Officer will assign monetary value to all punch list items not completed, and to all required submittals not received, as of the date of final acceptance. The total value of those items shall be retained and/ or deducted from the contractor’s final payment until the contractor demonstrates to the Contracting Officer satisfaction that such items have been completed or corrected.

4. When the Contracting Officer finds that work is acceptable under the contract documents, the Contracting Officer will request the contractor to complete all remaining closeout submittals and contract requirements, including but not limited to; operating and maintenance manuals, record documents, warranties, guarantees, certificates, clearances, and bonds.

5. When all work is acceptable, the Contracting Officer will issue a Certificate of

Contract Completion, GSA Form 218, or other approved form to the Contractor for signature.

C. Final Application for Payment: After the work is fully accepted by the Contracting

Officer, the Contractor shall submit the final application for payment in accordance with procedures and requirement stated in the Contract requirements. As required by the Contracting Officer, the final application for payment shall include affidavits that all bills have been paid. The Contractor’s submission of the final application for payment shall signify that the work is complete, and the Contractor has vacated the project work site.