SDVOSB JA - LNO Various eJournals NS_CJ_SM 12.19.2023.pdf

PDF 422 KB Posted Jan 3, 2024

Attached to: R605--36C776-23-AP-2477 Various eJournals (VA-24-00011723)
Solicitation number: 36C77623Q0017
Issued by: Department of Veterans Affairs Technology Acquisition Center Austin

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Written by GovTribe AI · Jan 3, 2024

This document is a sole source justification for a federal contract award. The Department of Veterans Affairs Library Network Office requires subscriptions to various medical e-journals to support clinical staff needs. Required journals include the Journal of Cognitive Neuroscience and Journal of Medical Ethics. The estimated contract value is $253,845.91 for a one year period of performance from December 2023 to December 2024. A sources sought notice was published on SAM.gov in October 2023 and Graham Advisory Network was the only respondent deemed capable of meeting the requirements. As a verified Service-Disabled Veteran-Owned Small Business in the NAICS 519290 category, Graham Advisory Network qualified for a sole source award according to the VAAR. The justification was approved by various Department of Veterans Affairs officials in December 2023 and the contract was awarded to Graham Advisory Network for $265,352.86 on December 26, 2023.

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Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 02 Effective Date: 04/15/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36CC776-23-AP-2477

1. Contracting Activity: Department of Veterans Affairs, Program Contracting Activity Central (PCAC), 6100 Oak Tree Blvd., Independence, OH 44131.

Nature and/or Description of the Action Being Approved: The Office of Health and Informatics (OHI), Library Network Office (LNO), requires medical eJournals. The VHA Library Network Office (LNO) intends to purchase various medical eJournals to support the needs of the VHA clinical staff.

This procurement will be a stand-alone FFP effort with a period of performance for 12 months from date of award.

Description of Supplies/Services Required to Meet the Agency’s Needs: The Library Network Office (LNO) has collected Medical and Health Sciences journal publishers’ content for the last eleven years. LNO subscriptions includes peer-reviewed journals in many medical specialties. Those journals are authored by renowned scientists, researchers, scholars, and professionals. Its journal content platform allows the user to browse by subject, and to drill down to the journal and individual title level.

VHA’s goal is to ensure uniform availability to a subscription-based collection of high quality, clinical, full text electronic journals across the VHA system to improve clinical decision making at the point of care.

VA Librarians assessed titles recommended from their medical staff. These titles were identified and approved by the VA LNO CCAG advisory group. The approved eJournals listed, deliver complete access to impactful scholarly content that spans multiple areas of study. The eJournals are available online and provide clinicians instant access to critical research and treatment. It is not possible to solicit an or equal to product and expect to get a product that provides all the same information as the medical approved titles.

The journal titles listed below were selected by VHA clinical staff as critical to providing reference information at the point of care/treatment used by them. The subscriptions are all renewals which is providing continuity of access. User stats are analyzed on an annual basis justifying the continued use. Titles were all approved by the VHA Core Collection Advisory Group.

Journal of Cognitive Neuroscience MIT Press is a monthly peer-reviewed academic journal covering cognitive neuroscience. It aims for a cross-discipline approach, covering research in neuroscience, neuropsychology, cognitive psychology, neurobiology, linguistics, computer science, and philosophy. The journal is published by the MIT Press and the Cognitive Neuroscience Institute.

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VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 4

Effective Date: 04/15/2023

Journal of Medical Ethics (BMJ) Ethics is a monthly peer-reviewed academic journal covering the field of bioethics that was established in 1975 and is published by BMJ. According to the Journal Citation Reports, the journal has a 2022 impact factor of 4.2, ranking it second out of 16 journals in the category "Medical Ethics"[1] and sixth out of 57 journals in the category "Ethics".

Radio Graphics & Radiology Combo Subscription (Radiological Society of North America (RSNA)) is published regularly since 1923 by the Radiological Society of North America (RSNA), Radiology has long been recognized as the authoritative reference for the most current, clinically relevant, and highest quality research in the field of radiology.

Journal of EMDR Practice and Research (Springer Publishing) Radio Graphics is one of the premier education journals in diagnostic radiology publishing 20 practice-focused articles spanning the full spectrum of radiologic subspecialties and addressing topics such as diagnostic imaging techniques, imaging features of a disease or group of diseases, radiologic-pathologic correlation, practice policy and quality initiatives, imaging physics, informatics, and lifelong learning.

The Journal of EMDR Practice and Research (JEMDR) is a quarterly peer-reviewed publication devoted to integrative, state-of-the-art papers about EMDR therapy. It is a broadly conceived interdisciplinary journal that stimulates and communicates research and theory about EMDR therapy and its application to clinical practice.

Estimated Dollar Value: The LNO Program submitted an Independent Government Cost Estimate (IGCE) for this requirement, including option years, in the amount of $253,845.91.

Period of Performance: 12/31/23-12/30/24

2. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

3. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The authority cited in section 4 of this Justification and Authorization allows sole source awards to SDVOSB/VOSB based on 38 U.S.C. 8127(c). Graham Advisory Network is registered in the U.S. Small Business Administration (SBA) Veterans Small Business Certification (VetCert) as a Service-Disabled Veteran Owned Small Business (SDVOSB), which provides the unique qualifications to receive award under the Vets First Contracting Program and has been determined to be a responsible source with respect to performance.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 4

Effective Date: 04/15/2023

4. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: A query of the Small Business association (SBA) VetCert located at https://veterans.certify.sba.gov/ resulted in a total of 38 veteran owned small business concerns registered under NAICS 519290.

An Intent to Sole Source 36C77624Q0059 was issued to Contract Opportunities on 12/13/23. The response due date was 12/18/2023. The government received a total of 0 responses.

A notice of award be published as required under FAR 5.201.

5. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The contracting officer will perform the required analysis to ensure that the price is fair and reasonable in accordance with the IGCE. The price analysis will be based on comparable pricing for similar services.

6. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A sources sought notice was posted to the Contract Opportunities SAM.gov portal on October 13, 2023, with a response date of October 20, 2023, at 10:00 am EST. This notice included the Statement of Work and stated that any responsible source who believes it is capable of meeting the requirements may submit information as instructed. The Vendors were also instructed to submit authorized reseller confirmation and Limitation on Subcontracting compliance.

A search conducted on SBA.gov (https://dsbs.sba.gov/) utilizing NAICS 519290 located small businesses who may be able to fulfill the required service. All sources had the opportunity to review and respond to the sources sought notice and Statement of Work.

A query of the Small Business association (SBA) VetCert located at https://veterans.certify.sba.gov/ resulted in a total of 38 veteran owned small business concerns registered under NAICS 519290. A request for information was sent to the query list. Graham Advisory Network responded to request for authorized reseller information and compliance with the Limitations on Subcontracting. Graham Advisory Network has been determined by the contracting officer as having the necessary technical capability to fulfill this requirement.

7. Any Other Facts Supporting the Use of Other than Full and Open Competition: None, this award is authorized under VAAR 819.7008 Sole source awards to a certified service-disabled veteran-owned small business.

8. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Graham Advisory Network, an SDVOSB.

9. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Sufficient market research has been conducted for this current procurement to make a direct award to Graham Advisory Network. Market research will be conducted upon award of a potentially new contract once the current contract is set to expire.

https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202 https://dsbs.sba.gov/

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 4 of 4

Effective Date: 04/15/2023

10. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Charlene Jackson, Date Program Analyst, Health Systems OIA Health Informatics

11. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Sandra Mruk Date Contracting Officer Program Contracting Activity Central

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Nicholas Sparks Date Supervisory Contracting Specialist

Program Contracting Activity Central https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx

	2023-12-15T09:45:33-0500
NICHOLAS SPARKS

	2023-12-18T10:47:52-0500
CHARLENE JACKSON

	2023-12-19T08:53:14-0500
SANDRA MRUK

File details come from the government source that posted it. Updated Jan 3, 2024.