Contract and Procurement Management Business and Financial Affairs San Diego State University 5500 Campanile Drive San Diego, CA 92182-1616 619-594-5243 / 619-594-5919 (fax) Web address: http://bfa.sdsu.edu/financial/procurement

INVITATION FOR BID (IFB) No. 7062 for

~ Disposal of Low-Level Radioactive Waste~

BID DATA

Date:

Description:

Contact:

Friday, October 03, 2025 Disposal of Low-Level Radioactive Waste and Animal Carcass Waste Brent Zitsman, Procure 2 Pay E-mail: bzitsman@sdsu.edu

QUESTION DEADLINE

Date: Tuesday, October 21, 2025 Time: 2:00 p.m. PDT Purpose: To address questions or concerns regarding any part of this bid package. Please submit all questions by posting them to: https://www.planetbids.com/portal/portal.cfm?CompanyID=25796) Questions received after the deadline may not be answered.

BID DUE DATE

Date: Wednesday, November 12, 2025 Time: 2:00 p.m. PDT Location: https://www.planetbids.com/portal/portal.cfm?CompanyID=25796)

Submit one (1) original bid prior to the date and time specified and through electronic upload to PlanetBids. Bidders shall respond to the solicitation by electronic file upload only before the date and time set forth in the IFB. Mistakes or delays in the submission are entirely the responsibility of the Bidder.

PRE-BID CONFERENCE

A pre-bid conference has not been scheduled for this solicitation.

http://bfa.sdsu.edu/financial/procurement mailto:bzitsman@sdsu.edu https://www.planetbids.com/portal/portal.cfm?CompanyID=25796

PLANETBIDS SUBMISSION

Interested Bidders must register with PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=25796. Obtaining documents via any other method does NOT make the Contractor a Bidder or Record. PlanetBids sends notifications to prospective Bidders;

however, the University recommends that the Bidders periodically check the PlanetBids website for modifications to IFB documents. The University is not responsible for the prospective Bidder’s misunderstanding of the IFB solicitation or a nonresponsive bid due to failure to check the website for updates or addenda to IFB documents, and/or other information regarding the IFB solicitation. Failure to periodically check this website will be at the Bidder’s sole risk.

The University assumes no responsibility for delay in submission of the bid through the PlanetBids system.

Submittal of responses by mail, personal delivery, courier service, fax or email is not acceptable.

PROTESTS

Bidders filing a protest of the specifications and/or requirements shall submit such protest prior to the scheduled submittal deadline. Bidders filing protest of contract award must do so within five (5) business days after Notice of Intent to Award. The protesting Bidder shall submit a full and complete written statement detailing the facts in support of the protest. Protest must be sent by certified or registered mail, email, facsimile, or delivered in person to the University contact shown on page one (1). A protest decision will be provided and will be in writing and sent by certified or registered mail, email, facsimile or delivered in person to the protesting Bidder. The Protest decision made by the University is final.

This IFB does not constitute an order for the goods or services specified

TABLE OF CONTENTS

SECTION 1 PURPOSE, OVERVIEW, AND TERM

SECTION 2 SCHEDULE OF EVENTS

SECTION 3 SOLICITATION PROVISIONS AND BIDDER’S CERTIFICATION

SECTION 4 SCOPE OF WORK

SECTION 5 QUALIFICATIONS/REQUIREMENTS

SECTION 6 EVALUATION AND SELECTION CRITERIA

SECTION 7 INSRUCTIONS, CONTENT AND FORMAT:

o ATTACHMENT NO. 1: INVITATION FOR BID o APPENDIX A: SUPPLEMENTAL SOLICITATION PROVISIONS o APPENDIX B: BID CERTIFICATION FORM o APPENDIX C: BIDDER DECLARATION o APPENDIX D: SAMPLE AGREEMENT AND CSU TERMS AND CONDITIONS OF PURCHASE

SECTION 1: PURPOSE, OVERVIEW, AND TERM

1.1 PURPOSE

San Diego State University (University), Environmental Health & Safety, is requesting bids from firms qualified to provide a Disposal of Low-Level Radioactive Waste and Animal Carcass Waste. The purpose of this Invitation for Bid (IFB) is to solicit bids from one or more vendors who can demonstrate they possess the ability to provide all labor, materials, equipment, and permits necessary for the proper, transportation, processing, and disposal of low-level radioactive waste, including frozen biological material and animal carcass waste, in accordance with applicable federal and state regulations. described in section 4, SCOPE OF WORK.

1.2 BACKGROUND

Since its founding in 1897, the university has grown to become a leading public research university, and a federally designated Hispanic-serving Institution. Each year, SDSU provides more than 37,000 students with the opportunity to participate in an academic curriculum distinguished by direct contact with faculty and an international emphasis that prepares them for a global future. SDSU takes pride in more than a century of achievement in education, research, and service. The university ranks fifth in the country for students studying abroad and in the top 10 for diversity; Forbes, Fortune and U.S. News & World Report rank SDSU in the top 25 nationally for innovation and entrepreneurship. Renowned for its academic excellence, SDSU is home to top-ranked graduate programs and offers bachelor's degrees in 95 areas, master's degrees in 78 areas and doctorates in 22 areas. As the oldest higher education institution in San Diego, uniquely situated only 30 minutes north of the U.S.-Mexico border, our community is fully committed to excellent teaching, meaningful research and service to our binational region, and the world at large. SDSU is alma mater to more than 480,000 alumni. For more information, log on to www.sdsu.edu.

1.3 AWARD

The award will be based on the lowest price and overall responsive, responsible bid and in the best interest of the University. If the successful bidder fails to properly execute the agreement, the University reserves the right to award the contract to the next lowest responsive, responsible bidder. University reserves the right to reject any or all bids and to waive any irregularities or informalities. The decision of the University is final. The University reserves the right to make a single, multiple or no award(s) as a result of this bid, whichever is in the best interests of, and at sole discretion of the University.

1.4 IFB RULES AND INSTRUCTIONS

The rules governing this IFB are stated in Section 7 - Instructions, Content, and Format. Bidders are advised to carefully read, understand, and comply with these requirements in preparing a response to this IFB.

1.5 TERM

The contract term is for an initial (base) period of one (1) year with five (5) additional one-year option periods.

These option periods may be exercised individually, in combination or as a single block of five (5) years.

(End of Section 1) http://www.sdsu.edu/

SECTION 2: SCHEDULE OF EVENTS

Release of Invitation for Bid

Last Day to Submit Questions for Clarification (2:00 p.m. PDT)

Deadline for Submission of Bids (2:00 p.m. PDT)

Notice of Intent to Award (NOIA)

Protest Period (5 working days after NOIA)

Contract Award

Commencement of Services

October 03, 2025

October 21, 2025

November 12, 2025

November 19, 2025

November 26, 2025

December 01, 2025

January 01, 2026

QUESTIONS WILL ONLY BE ACCEPTED VIA PLANETBIDS. Responses to questions and addendums will be posted website at the PlanetBids website: https://www.planetbids.com/portal/portal.cfm?CompanyID=25796

The dates up to and including the “Deadline for Submission of Bids” date may be adjusted upon advance written notice. Dates after the receipt of bids may be adjusted without written notice. Additional IFB steps may be included at the discretion of the University.

BIDS NOT RECEIVED BY THE DATE AND TIME SPECIFIED WILL BE REJECTED.

(End of Section 2)

SECTION 3: SOLICITATION PROVISIONS AND BIDDER’S CERTIFICATION

3.1 SOLICITATION PROVISIONS

3.1.1 DEFINITIONS

a. The Trustees of the California State University are referred to as “San Diego State University,” “University” or “Trustees.”

b. The terms “bid” and “proposal” are synonymous and means an offer made in response to a solicitation to perform a contact for work and labor or to supply goods at a specified price, whether or not it is considered a “seal bid” or results in award of a contract to a single or sole source.

c. “Bidder” or “Proposer”, “Contractor” is used to interchangeably and each shall apply to the business entity which submits a bid/proposal or is awarded a contract.

3.1.2 RESERVATION OF RIGHTS

The University may reject any or all bids and may waive any immaterial deviation in a Bid. The University’s waiver of an immaterial defect shall in no way modify the IFB documents or excuse the Bidder from full compliance with the specifications if the Bidder is awarded the contract. Bids that include terms and conditions other than the University’s terms and conditions may be rejected as being non-responsive. In the event all bids are rejected or the University determines alternative solutions are in its best interest, the University may cancel this solicitation and pursue alternative sourcing options.

The University may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish all such information and data for this purpose. The University reserves the right to reject any submittal made pursuant to this IFB or any subsequent Bid or bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the University that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work specified. Additionally, the University reserves the right to request additional performance guarantees if, in the sole opinion of the University, financial stability or capability cannot be established.

3.1.3 NON-ENDORSEMENT

If selected as a qualified Bidder, the Bidder shall not issue any news releases or other statements pertaining to selection, which state or imply University endorsement of Bidder's services.

3.1.4 DISPUTES/PROTESTS

The University encourages potential Bidders to resolve issues regarding the requirements or the procurement process through written correspondence and discussions. The University wishes to foster cooperative relationships and to reach a fair agreement in a timely manner.

Bidder’s filing a notification to protest must do so within five (5) business days after a Notice of Intent to Award has been publicly posted. The protesting Bidder shall submit a full and complete written statement detailing the facts in support of the protest within ten (10) calendar days after expressing notification to protest. Protest must be sent by certified or registered mail or delivered in person to Brent Zitsman, Buyer II. Within a reasonable time after receipt of the written statement of protest, the University will provide a decision on the matter. The decision will be in writing and sent by certified or registered mail or delivered in person to the protesting Bidder. The decision of University is final.

3.1.5 AWARD OF CONTRACT

The University reserves the right to reject any and all bids and to award one or more contracts. Award, if any, will be to the Bidder, with the lowest price and overall responsive, responsible bid and in the best interest of the University. A “Notice of Intent to Award” will be posted publicly for five (5) consecutive working days prior to the award. Written notification will be made to unsuccessful vendors.

The selected Bidder and the University shall commit to negotiation for the final scope of services to be accepted and execution of an agreement, in substantial accordance with the terms and conditions herein, within 30 days of the Notice of Intent to Award. Should the parties be unable to reach final agreement within this time frame, the parties may mutually agree upon a time extension to complete negotiations and contract execution. If the parties are unable to agree upon a time extension, or if the University determines that a time extension would not be beneficial to the project, the University reserves the right to terminate negotiations and proceed with a secondary finalist.

3.1.6 EXECUTION OF THE AGREEMENT

The Agreement shall be signed by the Contractor and returned, along with the required attachments and appendices to the University Contracts and Procurement Management Department within fourteen (14) calendar days from receipt of contract. The period for execution may be changed by mutual agreement of the parties. Contracts are not effective until approved by the appropriate University officials. Any work performed prior to receipt of a fully executed contract shall be at Contractor’s own risk.

3.1.7 FAILURE TO EXECUTE THE AGREEMENT

Failure to execute the Agreement within the time frame identified above shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set time shall constitute failure to execute the Agreement. If the successful Bidder refuses or fails to execute the Agreement, the University may award the Agreement to the next qualified Bidder.

3.1.8 CONFLICT OF INTEREST

Potential Contractors are advised that Contractor's officers and employees shall comply with the disclosure, disqualification, and other provisions of California's Political Reform Act of 1974 (Government Code Section 81000 et seq.) if their responsibilities include the making or participation in the making of a University decision.

3.1.9 DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

In accordance with Government Code section 14838(f), and Military and Veterans Code sections 999.5(a) and 999.5(d), the Trustees shall grant a bid incentive for bid evaluation purposes only. The level of DVBE incentive will correlate to the level of participation; that is, the more DVBE participation proposed, the higher the incentive.

A non-small business cannot displace a California certified small business from the top ranked position due to application of preferences or incentive.

The bid incentives levels are as follows:

DVBE Participation on this contract

Incentive

1% 1% 2% 2% 3% 3% 4% 4% 5% and above 5%

In solicitations where an award is to be made to the low bid, the incentive is a percentage of the low bid total.

If requesting the DVBE Incentive, then complete Appendix C, the Bidder Declaration Form, and indicate the total DVBE participation.

For further information on DVBE participation requirements or incentive for this project, contact Rachel Ascherl, San Diego State University Small Business & DVBE Advocate at rascherl@sdsu.edu.

mailto:rascherl@sdsu.edu

3.1.10 SMALL BUSINESS PREFERENCE

The State of California requires agencies to provide a five percent (5%) preference to Proposers or Bidders who qualify as either California certified small businesses or non-small businesses that commit twenty-five percent (25%) of the contract value to California certified small businesses. To be eligible, the small businesses must be certified by The Office of Small Business and DVBE Services. The rules and regulations of this law, including the definition of a small business for the delivery of services, are contained in Title 2, California Government Code, Section 14838, et seq. and Title 2, California Administrative Code, Section 1896, et seq.,. Copies of the codes and regulations are available online or upon request.

If requesting the Small Business Preference, then complete Appendix C, the Bidder Declaration Form, and indicate the total Small Business participation.

The use of the Small Business Preference shall be in compliance with the law and specifically Government Code Section 14838.B.2. In solicitations where an award is to be made to the highest scored bidder based on evaluation factors in addition to price, the preference to small businesses or microbusiness shall be five percent (5%) of the highest responsible bidder’s total score. The preference to non-small business bidders that provide for small business or microbusiness subcontractor participation shall be up to a maximum five percent (5%) of the highest responsible bidder’s total score, determined according to rules and regulations established by the Department of General Services. In solicitations where an award is to be made to the low bid, the preference is applied by factoring five percent (5%) of a non-small business low bid total and subtracting this amount from the small business bid total.

3.1.11 Accessibility Technology Initiative – Section 508

California Government Code 11135 requires that the University comply with Section 508 of the Rehabilitation Act of 1973, as amended, and to apply the accessibility standards published by the U.S. Access Board for electronic and information technology (EIT) products and services that it buys, creates, uses, and maintains.

EIT is any equipment, interconnected system, or subsystem of equipment used in the creation, conversion, or duplication of data or information. EIT is defined by the Access Board at 36 CFR 1194.4 and in the FAR at 2.101.

EIT includes:

a. Telecommunication products, such as telephones;

b. Information kiosks;

c. Transaction machines;

d. World Wide Web sites;

e. Software and Operating Systems;

f. Computers;

g. Multimedia (including videotapes), and;

h. Office equipment, such as copiers and fax machines.

3.1.12 Patent, Copyright, and Trade Secret Indemnity

A contractor may be required to furnish a bond to the San Diego State University against any and all loss, damage, costs, expenses, claims and liability for patent, copyright and trade secret infringement.

3.1.13 Accommodations for the Disabled

It is the policy of the University to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. Persons with a disability needing a reasonable modification to participate in the procurement process, or persons having questions regarding reasonable modifications for the procurement process may contact the buyer listed elsewhere in this solicitation.

3.1.14 PUBLIC CONTRACTS CODE RESTRICTIONS FOR SAN DIEGO STATE UNIVERSITY

EMPLOYEES

The San Diego State University employees and immediate past employees must comply with restrictions regarding contracting with the University. Bidder needs to be aware of the following provisions regarding current or former University employees. In submitting a bid, Bidder certifies that the Bidder is eligible to contract with the University pursuant to the Public Contracts Code (PCC) sections list below:

a. Current University Employees (PCC Section 10831):

i. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any University department through or by a University contract unless the employment, activity or enterprise is within the course and scope of the officer’s or employee’s regular University employment.

ii. No officer or employee shall contract on his or her own behalf as an independent Bidder with any University department to provide goods or services.

iii. This prohibition does not apply to officers or employees of the University with teaching or research responsibilities.

b. Former University Employees (PCC Section 10832):

i. For the two-year period from the date he or she left University employment, no former University officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any University department.

ii. For the twelve-month period from the date he or she left state employment, no former University officer or employee may enter into a contract with any University department if he or she was employed by that University department in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving University service.

3.1.15 LOSS LEADER

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 10730 of the Business and Professions Code.

“Loss leader” means any article or product sold at less than cost:

a. Where the purpose is to induce, promote, or encourage the purchase of other merchandise; or

b. Where the effect is a tendency or capacity to mislead or deceive purchasers to prospective purchases;

or

c. Where the effect is to divert trade from or otherwise injure competitors.

3.1.16 BRAND NAMES

Any reference to brand names is intended to be descriptive, but not restrictive, unless otherwise specified. Bids meeting the indicated standards of quality will be considered, unless otherwise specified, providing the bid clearly describes the article offered and how it differs from the referenced brands. Unless the contractor specifies otherwise in the bid, it is understood the Contractor is offering referenced brands as specified. The University reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references. The University may require a contractor offering a substitute to supply additional descriptive material and sample.

3.1.17 SUSTAINABILITY-OMITTED

3.2 BIDDER’S CERTIFICATION

By submitting a bid, the Bidder certifies to comply with the following:

3.2.1 AMERICANS WITH DISABILITIES ACT (ADA)

Bidder assures the University that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.).

3.2.2 UNFAIR PRACTICES ACT

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section 17000 et seq.).

3.2.3 VIOLATION OF AIR OR WATER POLLUTION LAWS

Unless the contract is less than Twenty-Five Thousand Dollars ($25,000.00) or with a sole-source provider, Government Code Section 4477 prohibits the State from contracting with a person, including a corporation or other business association, who has been determined to be in violation of any State or federal air or water pollution control law. By a bid the Bidder warrants that the Bidder has not been found to be in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution district, or is subject to a cease and desist order not subject to review issued pursuant to Section 13310 of the Water Code for violation of waste discharge requirements or discharge prohibitions, or is finally determined to be in violation of provisions of federal laws relating to air or water pollution. By submitting a bid, the Bidder certifies that it has not been identified either by published notices or by Board notification as a person in violation of State or federal air or water pollution control laws.

3.2.4 COMPLIANCE WITH NLRB ORDERS

In submitting a bid or signing a contract the Bidder swears under penalty of perjury that no more than one (1) final, unappealable finding of contempt of court by a federal court has been issued against the Bidder within the immediately preceding two-year period because of the Bidder's failure to comply with an order of a federal court which orders the Bidder to comply with an order of the National Labor Relations Board. This provision is required by, and shall be construed in accordance with, Public Contract Code Section 10296.29.

3.2.5 ASSIGNMENT OF ANTITRUST ACTIONS

The Bidder's attention is directed to the following provisions of Government Code Sections 4552, 4553, and 4554, which shall be applicable to the Bidder:

In submitting a bid to a public purchasing body, the Bidder offers and agrees that if the bid is accepted, it will assign to the procurement body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Bidder for sale to the procurement body pursuant to the bid. Such assignment shall be made and become effective at the time the procurement body tenders final payment to the Bidder (Government Code Section 4552).

If an awarding body or public procurement body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery (Government Code Section 4553). Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (Government Code Section 4554).

3.2.6 NONCOLLUSION AFFIDAVIT

By submitting a bid, Bidder hereby certifies that the bid is not made in the interest of, or on behalf of, any undisclosed party; that the bid is genuine and not collusive, false, or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly agreed with any Bidder or anyone else to put in a false or sham bid, or to refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought to fix any overhead, profit or cost element of the bid, of that of any other Bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract.

3.2.7 SAFEGUARDS FOR PROTECTING [CAMPUS NAME] INFORMATION ASSETS

By submitting a bid, Bidder acknowledges Federal privacy laws such as Gramm-Leach-Bliley Act (Title 15, United States Code, Sections 6801(b) and 6805(b) (2)) applicable to financial transactions and Family Educational Rights and Privacy Act (Title 20, United States Code, Section 1232g) applicable to student records and information from student records. In the event that such information is required for the performance of the work specified, the Bidder hereby certifies that it has the appropriate safeguards in place as required by Title 16 Code of Federal Regulation Chapter 1 Section 314.

3.2.8 COVENANT AGAINST GRATUITIES

The Bidder shall warrant that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Bidder, or any agent or representative of the Bidder, to any officer or employee of the University with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this warranty, the University shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the University in procuring on the open market any items, which the Bidder agreed to supply, shall be borne and paid for by the Bidder. The rights and remedies of the University provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.

3.2.9 DRUG-FREE WORKPLACE CERTIFICATION

The Bidder certifies under penalty perjury under the laws of the State of California that the Bidder will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8355 et. seq.) and will provide a drug-free workplace by doing all of that which Section 8355 et seq. requires.

3.2.10 ELECTRONIC WASTE RECYCLING ACT

In submitting a bid for electronic devices, as defined by the Electronic Waste Recycling Act of 2003, Part 3 Division 30 Changer 8.5 of the Public Resource Code, the Bidder certifies that it, and its agents, subsidiaries, partners, joint ventures, and subcontractors for the procurement, have complied with the Electronic Waste Recycling Act of 2003 and any regulations adopted pursuant to the Act, or have demonstrated to the University that the Electronic Waste Recycling Act of 2003 is inapplicable to all lines of business engaged in by the bidder, its agents, subsidiaries, partners, joint venturers, or subcontractors. In addition the Bidder agrees to cooperate fully in providing reasonable access to its records and documents that evidence compliance with the Electronic Waste Recycling Act of 2003.

3.2.11 DARFUR CONTRACTING ACT

PCC sections 10475 et seq., the Darfur Contracting Act of 2008, establish restrictions against contracting with vendors conducting certain types of business in Sudan. The Act sets forth criteria to determine if a vendor is a “scrutinized company” and therefore ineligible to bid on or submit a proposal for State contracts.

Upon submitting a bid, bidders that have had business activities outside of the United States within the previous three (3) years certify that they are not a scrutinized company as defined, or demonstrate they obtained permission under the statute. (PCC §§ 10478, 10477(b).) False certifications shall cause the bid to be invalidated. (PCC § 10479.)

3.2.12 IRAN CONTRACTING ACT

PCC sections 2202 et seq., the Iran Contracting Act of 2010, establish restrictions against contracting with vendors that provide specified levels of goods or services or other investment activities, as defined, in the energy sector of Iran. By submitting a bid in excess of $1 million, bidder certifies that bidder is not a financial institution extending credit to an ineligible vendor on the list published by the California Department of General Services on the web site: http://www.documents.dgs.ca.gov/pd/poliproc/Iran%20Contracting%20Act%20List.pdf (PCC § 2204.) The Act includes certain exceptions. (PCC § 2203(c).)

3.2.13 THE CONGO – SECURITIES EXCHANGE ACT

PCC § 10490 establishes restrictions on contracting for certain goods and services relating to compliance with the Securities Exchange Act of 1934. San Diego State University will not accept bids or proposals or contract for goods or services related to products or services from companies designated as a “scrutinized company” by the Federal Government.

By submitting a bid, bidder certifies that they are not a scrutinized company as defined. False certifications shall cause the bid to be invalidated.

For purposes of this section, a “scrutinized company” is a person that has been found to be in violation of Section 13(p) of the Securities Exchange Act of 1934 by final judgment or settlement entered in a civil or administrative action brought by the Securities and Exchange Commission and the person has not remedied or cured the violation in a manner accepted by the commission on or before final judgment or settlement.

(End of Section 3) http://www.documents.dgs.ca.gov/pd/poliproc/Iran%20Contracting%20Act%20List.pdf

SECTION 4: SCOPE OF WORK

4.1 SCOPE OF WORK

OBJECTIVE

San Diego State University (SDSU) seeks a qualified vendor to provide all labor, materials, equipment, and permits necessary on an as needed basis, for the proper transportation, processing, and disposal of low-level radioactive waste, including frozen biological material and animal carcass waste, in accordance with applicable federal and state regulations.

4.1.1 TRANSPORTATION SERVICES

a. Pick-up of frozen radioactive waste in 5-gallon poly drums, liquid waste in 5-gallon carboys, and solid contaminated waste in fiberboard boxes from SDSU’s campuses.

b. Compliance with applicable DOT, NRC, and DOE regulations, including refrigerated transportation if necessary.

4.1.2 PROCESSING AND DISPOSAL

a. Incineration or other compliant methods for biological radioactive waste at licensed facilities (e.g., EnergySolutions).

b. Compliance with all regulatory requirements for disposal and handling of radioactive material.

4.1.3 MATERIALS

a. (8) 5-gallon poly drums of frozen biological material, each with ≤ 0.1 mCi of Ca-45.

b. Waste must remain frozen prior to and during transport.

4.1.3 ADMINSITRATIVE AND DOCUMENTATION REQUIREMENTS

a. Completion of a Waste Container Information Sheet (to be provided by SDSU) at least 2 weeks prior to pick up.

b. Service provider is to sign any applicable authorization forms.

c. Permits (e.g., SWLLRWC export permits) provided or verified in advance by service provider.

d. The Contractor shall provide a certification of disposal in a timely manner following completion of such disposal.

4.1.4 ACCESS REQUIREMENTS

a. Vendor must ensure access of a Box Truck at the SDSU pickup locations designated by Department.

4.1.5 SCHEDULE

a. Department will contact Vendor to schedule pickup of desired service.

4.1.6 SDSU PICK UP LOCATIONS

The frozen waste will be picked up at the BioScience Center loading dock, at 473 Avenue of the Arts, San Diego, CA 92115

The regular waste will be picked up at the RadWaste building, by entering P16 and making a left into the smaller lot, towards the SDSU sign

(End of Section 4)

SECTION 5: CONTRACTOR QUALIFICATIONS/REQUIREMENTS

All shall include the following with their bid submittals to be considered responsive. Bidders shall elaborate on each question asked below and respond using the same Bid Format, associating your answers to the referenced categories and questions.

5.1 SCOPE OF WORK TECHNICAL APPROACH

5.1.1 Understanding of the University’s objectives and requirements as stated in Section 4.

5.1.2 Service provider shall include company organization chart and point of contacts for whom the

University will contact if awarded.

5.1.3 Service provider shall disclose any instances in which the company did not meet state and federal requirements for services stated in section 4 in the past five years.

5.1.4 Service provider shall include any licenses held by their company that are in correlation with the services requested in Section 4.

5.1.5 Describe any services not included in this IFB that your firm may provide to the University that may be of benefit to the University.

5.1.6 The Contractor shall include representative samples of documents that may be utilized under this

Agreement, as referenced in Section 4.

5.3 TERMS AND CONDITIONS

The selected Bidder shall be subject to the CSU Terms and Conditions of Purchase, which have been provided under Appendix D.

5.3.1 Include confirmation of your company’s acceptance of the CSU Terms and Conditions of Purchase in the bid submittal.

5.3.2 If item 5.3.1 is not accepted, Bidder must provide the specific exceptions to the CSU Terms and Conditions of Purchase, and a description of any issues or nature of the concerns with a specific provision by the time the bids are due.

5.4 BID CERTIFICATION FORM

All Bidders must complete and submit Appendix B with the bid response.

5.5 SMALL BUSINESS PREFERENCE CERTIFICATION

If requesting the Small Business Preference, Bidders must complete Appendix C and proof of certified Small Business status must be submitted at the time the bids are due. See section 3.1.10 for more information on Small Business Preference.

5.6 DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION REQUIREMENT AND

INCENTIVE

If requesting the DVBE Incentive, Bidders must complete Appendix C and proof of Disabled Veteran Business Enterprise must be submitted at the time the bids are due. See section 3.1.9 for more information on Disabled Veteran Business Enterprise (DVBE) Incentive.

5.7 PRICING/COSTS

All Bidders must complete and submit ATTACHMENT NO. 1 INVITATION FOR BID.

(End of Section 5)

SECTION 6: EVALUATION AND SELECTION CRITERIA

6.1 EVALUATION METHOD.

All bids shall be reviewed to verify the Bidder has met the IFB submission requirements. Bids that have not followed the rules, do not meet minimum content or requirements and quality standards, take unacceptable exceptions to the University’s General Provisions (Appendix D), or are non-responsive to the required responses in this IFB will be eliminated from further consideration.

(End of Section 6)

SECTION 7: INSTRUCTIONS, CONTENT, AND FORMAT

7.1 SUBMISSION OF BID

Bidders must submit a complete original bid in accordance with the format provided in this solicitation to the University through electronic upload to PlanetBids on or before the date and time set forth in the IFB. Bidders shall respond to the solicitation by electronic file upload only. BIDS WILL NOT BE ACCEPTED IF SUBMITTED THROUGH ANY OTHER MEANS (The University will not accept Bids via mail, personal delivery, courier service or email). It is the Bidder’s responsibility to ensure that the Technical and Price Bids are submitted through electronic upload to PlanetBids by the date and time listed in the solicitation; the time on the PlanetBids system shall be considered the official time for purposes of determining timely submittal. Mistakes or delays in the electronic submission of Bids are entirely the responsibility of the Bidder. LATE BIDS WILL NOT

BE ACCEPTED.

7.1.1 INVITATION FOR BID.

a. Bid must be submitted via PlanetBids on or before the due date and time for this IFB. The Invitation for Bid exhibit shall be marked as “Bid” with:

• The Name of Bidder and Address

• Buyer: Brent Zitsman

• IFB No. 7062 and Disposal of Low-Level Radioactive Waste

• The Date and Time bid is due

b. The bid must be submitted in compliance with the following format, unless otherwise specified in this IFB:

c. Submit electronic bids as files in .pdf format. Separate each exhibit into one or more files. Clearly name files as to the exhibit and order. Pages requiring signatures must be scanned from an original signature. Other pages may be scanned or converted to .pdf from other file formats. Converted and searchable formats are preferred.

All bids shall be signed by an authorized officer or employee of the Offeror. The name, title, mailing address, email address, and phone number of the authorized officer or employee shall be included. Scanned images of pages containing original signatures are acceptable for submission of an electronic file. Electronic or digital signatures will not be accepted.

7.2 ADDITIONAL INFORMATION/QUESTIONS

Requests for additional information or clarification must be submitted in writing at the PlanetBids website https://www.planetbids.com/portal/portal.cfm?CompanyID=25796. If you have non-technical questions, you may email the contact person for this solicitation at bzitsman@sdsu.edu by no later than, October 21, 2025, at 2:00 p.m. PST. Bidders are asked not to contact other employees of the University concerning this IFB during the solicitation process.

7.3 NEGOTIATIONS AND BEST AND FINAL OFFER

Upon review, the University has the right to accept the lowest bid as submitted, without discussion or negotiation.

However, the University also reserves the right to request additional information and discuss Contractor’s bid to facilitate arrival at a contract most advantageous to the University. Decision by the University is final.

mailto:bzitsman@sdsu.edu

San Diego State University, Department of Environmental Health & Safety is soliciting bids for a qualified single contractor to provide all labor, materials, equipment, personnel, permits and supervision necessary to provide the proper transportation, processing, and disposal of low-level radioactive waste, including frozen biological material and animal carcass waste, in accordance with applicable federal and state regulations. The anticipated term of this Agreement is January 1, 2026, through December 31, 2027, with option years.

► Bids shall be quoted in accordance with the following specifications with Line-Item Pricing listed on INVITATION FOR BID. Award will be made on an “ALL OR NONE” basis.

INVITATION FOR BID

This is not an order.

IMPORTANT

Read the attached General Provisions (Appendix D) before bidding.

BID DUE DATE: November 12, 2025, TIME: 2:00 PM TO BE FILLED IN BY BIDDER Cash discount % will be allowed for payment in days or prox. Cash discounts of less than 20 days will be considered net.

IF FURTHER INFORMATION IS NEEDED

CONTACT:

Brent Zitsman, P2P

NOTICE TO ALL BIDDERS:

Section 14835 et seq. of the California Government Code requires that a 5% preference be given to bidders who qualify as a small business.

TO CLAIM SMALL BUSINESS PREFERENCE please see the section titled SMALL BUSINESS PREFERENCE in this bid. The Small Business Preference is for California based small businesses only. Bidders desiring to claim small business must so indicated on each bid, as follows:

1. Are you claiming preference as a small business: YES NO In accordance with Government Code section 14838(f), and Military and Veterans Code sections 999.5(a) and 999.5(d), the Trustees shall grant a bid incentive for bid evaluation purposes only. The level of DVBE incentive will correlate to the level of participation; that is, the more DVBE participation proposed, the higher the incentive. A non-small business cannot displace a California certified small business from the top ranked position due to application of preferences or incentive, as follows:

2. Are you claiming preference as a Disabled Veteran Business Enterprise (DVBE): YES NO

If quoting other than the item(s) specified, descriptive literature and/or specifications must be enclosed.

ALL BIDS F.O.B. DESTINATION UNLESS OTHERWISE NOTED

IMPORTANT: ONLY SIGNED BIDS SUBMITTED ON THE UNIVERSITY’S BID FORM WILL BE CONSIDERED.

Return “NO BIDS” with explanation to enable updating of San Diego State University’s active files.

The undersigned offers and agrees if this bid is accepted within 30 calendar days form the opening, to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the time specified above and subject to the attached General Provisions.

BIDDER MUST COMPLETE THE FOLLOWING IN FULL

Name and Title: (Type or Print) Firm:

SIGNATURE DATE Street Address

Telephone E-mail City State Zip Code

- continued next page –

Contract and Procurement Management Business and Financial Affairs San Diego State University 5500 Campanile Drive San Diego, CA 92182-1616 619-594-5243 / 619-594-5919 (fax) Web address: http://bfa.sdsu.edu/financial/procurement

INVITATION FOR BID &

BID CONTINUATION SHEET

This is not an order

Bidder:

COMPLETE AND RETURN THE FOLLOWING

Line Item Unit Estimated Quantity Unit Price ($) Initial Year Total ($) Option Year 1 Total ($) Option Year 2 Total ($) Option Year 3 Total ($) Option Year 4 Total ($) Option Year 5 Total ($) Frozen biological waste disposal (incineration) $/lb 8 drums (~40 lbs/drum) Liquid waste (Radiac Wash) disposal $/gal 6 carboys (5 gal each) Solid waste disposal $/lb 8 cardboard boxes (~10 lbs each) Transportation (milk run or dedicated) to include all expenses Flat Rate 2 trips Other Applicable Fees (please describe)

TOTAL

Specification Compliance: The bidder must indicate below if the product/service or products offered on this bid comply in all respects with the technical requirements:

YES NO

If the bidder has indicated that the product/service offered does not comply in all respects with the attached specifications, list below (or on an attached page), in detail, any and all deviations.

LIST DEVIATIONS: Please explain difference from requested item(s).

http://bfa.sdsu.edu/financial/procurement

APPENDIX A

IFB 7062

SUPPLEMENTAL SOLICITATION PROVISIONS

ACCEPTANCE OF BID - This IFB creates no obligation on the part of the University to award a contract or to compensate Bidders for bid preparation expenses. The University reserves the right to accept or reject any and all bids, in whole or in part and to waive or permit cure of minor irregularities.

APPROVAL/ACCEPTANCE OF SERVICES - Contractor agrees and understands that all services provided under the terms of this agreement are subject to the approval of San Diego State University.

Decisions as to the adequacy of the services performed shall be made by Chief Diversity Officer or designee. Decisions of the University shall be final.

CONTRACT CHANGES - The University, without invalidating this agreement, may order extra work or make changes by altering, adding to, or deducting from the work only by written amendment. The Amendment, initiated by the University and properly approved and authorized shall set forth the amount of money to be added or deducted.

HIGHER EDUCATION PARTICIPANTS - Competitive solicitation recognizes the optional participation of campuses of the Regents of the University of California (UC), and campuses of the California Community College Districts (CCC) and their respective campus Auxiliaries, herein collectively referred to as Optional Higher Education Institutions.

Contractor(s) shall agree to extend the discount pricing and purchase terms provided herein to optional Higher Education Institutions respectively and to recognize as a Customer for the purpose of purchasing products under the terms of this agreement. As a customer, Optional Institutions shall receive all of the same benefits, responsibilities and services as provided the CSU under the resulting agreement(s) with the following understandings:

1. Optional Higher Education Institutions shall have the right, but not the obligation to purchase products, services, and/or establish their own campus store.

2. All contractual administration issues relating to terms and conditions, renewals, amendments, etc., regarding this Agreement shall remain the responsibility of the CSU. Operational issues, including disputes involving the Optional Higher Education Institutions shall be administered and resolved by each Institution.

3. The CSU, the UC and the CCC are separate and distinct government entities. As such, each administrative unit and campus thereof is financially separate and shall be responsible for individual financial commitments. The CSU assumes no fiduciary responsibility for any Optional Higher Education Institution.

LATE BID RESPONSES - Any bid response received after the scheduled closing time for receipt of bid responses will not be accepted. The University assumes no responsibility for delay in delivery of the bid responses through the PlanetBids system. Submittal of responses by mail, personal delivery, courier service, fax or email is not acceptable.

PAYMENT - Payment shall be made in arrears in accordance with the fees established and agreed upon in the bid response. Upon receipt by the University Accounts Payable Department of itemized invoices approved by an authorized Department representative, the University will process claims for payment of approved invoices in arrears in accordance with State fiscal procedures and the terms of this Agreement.

APPENDIX A

SAMPLE FORMS - Attached, Appendix D is a sample of the State of California's Standard Agreement with CSU Terms and Conditions of Purchase that will be signed by the successful bidder and San Diego State University and other State officials, as required. By signing the Bid Proposal of this IFB, the bidder agrees to abide by all terms and conditions stated therein.

SUBCONTRACTS - The University does not designate individuals or companies with whom the successful Bidder must work; the successful Bidder is solely responsible for soliciting individuals or companies with whom they wish to do business in order to complete the project.

Contractor shall have the responsibility for total management of the agreement awarded to the contractor.

The agreement shall not be assigned. Contractor shall not subcontract the performance of any part of the agreement without the prior written approval of each subcontractor by the University, which approval the University may refuse at its discretion and without recourse to contractor. If a subcontract is approved, contractor shall be responsible for any subcontractor activities the same as if contractor were directly furnishing the service.

TRADEMARK AND LOGO - The University will review any marketing or promotional materials identifying the University and will require that the Contractor receive the University’s prior written consent before distributing said materials or using the University’s name or marks.

TERMINATION FOR PERFORMANCE - San Diego State University will document perceived poor performance relative to the resulting agreement. If, after discussion with appropriate contractor management, poor performance issues are not resolved to the satisfaction of the University, the agreement may be canceled.

BID CERTIFICATION FORM

APPENDIX B

IFB 7062

NOTE: THIS PAGE MUST BE COMPLETED, SIGNED, AND RETURNED WITH YOUR BID

The undersigned certifies that to the best of his/her knowledge: (check one)

( ) There is no officer or employee of San Diego State University who has, or who’s relative has, a substantial interest in any agreement award subsequent to this proposal/bid.

( ) The names of any and all public officers or employees of San Diego State University who have, or who’s relative has, a substantial interest in any agreement award subsequent to this proposal/bid are identified by name as part of this submittal.

In compliance with Invitation for Bid No. 7062 for Disposal of Low-Level Radioactive Waste for San Diego State University, and after carefully reviewing all the terms and conditions imposed therein, the undersigned agrees to furnish such goods and services in accordance with the specifications and scope of work according to the bid submitted or as mutually agreed upon by subsequent negotiation.

CERTIFICATION

Signature

Typed Name and Title

Name of Company as Licensed Corporation Partnership

Federal ID # or Social Security Number

Street Address City / State / Zip

Phone No.

Fax No.