Conference_Minutes_-_LES_Health_Insurance_SDR860-16-R-003-A001.pdf

LES SUPPLEMENTAL HEALTH INSURANCE

SOLICITATION NO.: SDR860-16-R-0003-A001

PRE-PROPOSAL CONFERENCE MINUTES

1. Introduction.

Three (3) local companies attended the pre-proposal conference held on 07/28/2016 at the U.S.

Embassy compound. The Contracting Officer opened the meeting by thanking offerors for their attendance and stated the importance of the conference, i.e., to make sure that all offerors understand the process of how to submit the information requested in the solicitation package and the reason behind every step. Management personnel present in the conference (Contracting Officer, Contracting Specialist, Procurement Supervisor, Procurement Agent, HR Officer, Asst. HR Officer) introduced themselves.

2. Discussion of the Solicitation Package.

The Contracting Specialist welcomed all attendees and started explaining the process details. The following was highlighted and/or reiterated:

Statements at the pre-proposal conference do not change the RFP unless an Amendment is issued.

Offer Due Date/Time.

Offerors were advised to e-mail questions by 08/05/2016 - All questions and answers (Q&A) are expected to be posted within five (5) working days afterwards.

Proposals and Contract are firm fixed price, including option years.

Contract term and Extension clauses.

SF-33, Sections B, K, L.

DUNS, SAM, NCAGE registration (page 26)

TIN, Company responsibility (page 55)

Defense Base Act (page 57).

3. Questions.

The attached questions were asked during the conference or prior to the conference.

4. Conclusion.

The conference concluded after approximately one hour and fifteen minutes, and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Embassy of the United States of America

Santo Domingo, Dominican Republic