SDP Plan Form Supplier Diversity Program (SDP) Plan Form Required for All Bidders

All parts marked as "Required" must be completed. Bidders may be awarded additional evaluation points for providing information marked as “Optional.”

Part I Bidder Contact Information (Required)

Part IV Business Practices (Optional)

Part V Additional Supplier Diversity Initiatives (Optional)

Please describe any additional initiatives related to engaging, buying from and/or collaborating with diverse businesses.

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FORM INSTRUCTIONS

ALL bidders are required to complete and submit the SDP form with their bid response. This requirement applies to all bidders, including companies that are already certified as diverse businesses by the Supplier Diversity Office (SDO) or another organization. To be eligible for a contract award, you must complete Part II – SDP Spending Commitment and meet the requirements stated in the RFR.

Part I – Bidder Contact Information (Required) Complete the following information about your company: ● Bidder Company Name: Enter your company’s legal name. ● Average Gross Revenue: Enter your company’s average annual gross revenue for the past three years. If your company has been in business for fewer than three years, calculate the annual average using the years your company has been in business. ● Main Contact for this Bid: Provide the contact information for the individual who should be contacted if there are questions about this form. ● SDP Reporting Contact (if awarded): Provide the contact information for the individual who should be contacted regarding your company’s SDP spending reports if your company is awarded a contract.

Part II – SDP Spending Commitment (Required) Your SDP Commitment is the percentage of your contract sales that your company has agreed to spend with certified diverse businesses (called SDP partners). Unless the RFR states otherwise, your Total SDP Commitment must be at least 1%. If you receive a contract, you must meet this commitment each Massachusetts fiscal year (which runs from July 1–June 30) for the duration of the contract. Your SDP spending may fall into either or both categories : -Subcontracting is a business relationship in which the SDP partner provides goods or services directly related to the contract. -Ancillary Products and Services is a business relationship in which the SDP partner provides goods or services that support general business operations. You may put your entire SDP Commitment in one category or divide it between both categories.

Part III – Proposed SDP Partners (Required) List the diverse businesses you plan to use to meet your SDP Commitment

● Proposed SDP Partner Company Name: Enter the company’s name as it appears in an eligible business directory. You can search for eligible partners in: SDO Directory of Certified Businesses SBA Small Business Search Directory When using the SBA directory, please note the SDO recognizes only Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB) certifications for this program. If your company is certified by the SDO, you may not list your own company as an SDP partner.

● Relationship Type: Select the type of relationship you will have with the SDP partner: Subcontracting or Ancillary Products and Services. (See Part II for definitions).

● Certification Category: Enter the SDP partner's certification category: MBE or M/NPO - Minority Business Enterprise or Nonprofit organization WBE or W/NPO - Woman Business Enterprise or Nonprofit Organization VBE or V/NPO - Veteran Business Enterprise or Nonprofit Organization SDVOBE - Service-Disabled Veteran-Owned Business Enterprise DOBE - Disability-Owned Business Enterprise LGBTBE - Lesbian, Gay, Bisexual, or Transgender Business Enterprise

● Certifying Organization: Enter the name of the organization that certified the SDP partner. Examples include the SDO, SBA, another state or city certification office, the National Minority Supplier Development Council (NMSDC), or the Women’s Business Enterprise National Council (WBENC). Self-certification is not acceptable.

Important: Partner Certification You may propose an SDP partner that is not yet certified or recognized by the SDO. However, your company is responsible for making sure the partner obtains the required SDO certification or recognition.The issuing department and the SDO will not obtain certification for your proposed partner. Certification is not guaranteed, and processing times may vary.Your company is responsible for meeting its SDP Commitment even if a proposed partner does not become eligible.

● Product or Service: Briefly describe what the SDP partner will provide.

● Prior Year Spending by the Bidder with the Proposed SDP Partner (Optional): If you have previously purchased goods or services from this SDP partner, you may provide your spending with the partner for up to the previous two years.

Part IV – Business Practices (Optional) Describe your company’s practices for working with and supporting diverse suppliers. Do not focus on workforce or human resources programs. Initiatives involving hiring, retaining, or promoting diverse employees will not be evaluated in this section.

Part V – Additional Supplier Diversity Initiatives (Optional) You may describe other ways your company supports diverse businesses.

Examples include:

Mentoring a diverse business through a mentor-protégé program.

Providing technical or financial assistance to diverse businesses.

Participating in joint ventures with diverse businesses.

Providing employees, training, or other business assistance that helps diverse businesses develop skills and experience.

Part VI – Certification (Required) An authorized individual must complete or approve this form.

Provide the requested information for that individual and complete the required certification.

Additional Resources

● More information about the Supplier Diversity Program (SDP) is available at the Supplier Diversity Program webpage.

● More information about supplier diversity certifications is available at the SDO Certification webpage.

https://www.mass.gov/lists/program-resources-for-departments Sheet1

*All SDP Partners must be certified in one or more

● Subcontracting is a partnership in which the SDP partner is involved in the provision of products and/or services to the Commonwealth.

● Ancillary Products and Services is a business relationship in which the SDP partner provides products or services that are not directly related to the prime contractor’s contract with the Commonwealth but instead are related to the prime contractor's general business operations.

● The required minimum Total SDP Commitment is 1%.

https://www.vetbiz.va.gov/basic-search/https://www.diversitycertification.mass.gov/BusinessDirectory/BusinessDirectorySearch.aspxhttps://veterans.certify.sba.gov/