SD22-00144_Sample_Contract.pdf

Contractor Name Contract Number California Department of Corrections and Rehabilitation California Correctional Health Care Services Scope of Work Exhibit A

SCOPE OF WORK

A. The Contractor agrees to provide to the California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) all labor, including travel and per diem, materials, non-consumable supplies, transportation, and every other item of expense necessary to provide State-level Lived Experience Project (LEP) for the Council on Criminal Justice and Behavioral Health (CCJBH) as defined in Exhibit A-1 - Detailed Scope of Work.

B. The Contractor agrees to adhere to the minimum qualifications and requirements as set forth in Solicitation # SD22-00144.

C. The Contractor’s work locations will be their business location.

D. The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday.

No work shall be performed on State holidays. No overtime shall be authorized in conjunction with this Contract.

E. The term of this Contract shall be May 15, 2024, or upon approval, whichever is later, through June 30, 2026. The Contractor is not authorized to commence work, as described in this Contract, until the Contract has been fully executed. Any services provided prior to execution of the Contract shall be considered voluntary and non-compensable.

F. CDCR/CCHCS reserves the option to amend the Contract and reduce funds when it is in the best interest of the CDCR/CCHCS, or when fiscally necessary.

G. The representatives during the term of this Contract will be:

Contract Manager Contractor Representative CDCR/CCHCS, Council on Criminal Justice and Behavioral Health

Contractor: TBD

Name: TBD Name:

Phone: Phone:

Email: Email:

Direct all contract inquiries to:

Contract Analyst Contractor Representative CDCR/CCHCS, Acquisitions Management Section (AMS)

Contractor: TBD

Contract Analyst: Maggie Villucci Name:

Address: 8280 Longleaf Drive, Building D-2 PO Box 588500, Elk Grove, CA 95758

Address:

Phone: 916-691-2865 Phone:

Email: Maggie.villucci@cdcr.ca.gov Email:

Maggie.villucci

CDCR/CCHCSCDCR/CCHCS, Acquisitions Management Acquisitions Management as defined in

The Contractor agrees to adhere to the minimum qualifications and requirements as set forth The Contractor agrees to adhere to the minimum qualifications and requirements as set forth

The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday. The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday.

No work shall be performed on State holidays. No overtime shall be authorized in conjunction No work shall be performed on State holidays. No overtime shall be authorized in conjunction or upon approval, whichever is lateror upon approval, whichever is later June 30, 2026. The Contractor is not authorized to commence work, as described in this June 30, 2026. The Contractor is not authorized to commence work, as described in this Contract, until the Contract has been fully executed. Any services provided prior to execution Contract, until the Contract has been fully executed. Any services provided prior to execution of the Contract shall be considered voluntary and nonof the Contract shall be considered voluntary and non-compensable. compensable.

CDCR/CCHCS reserves the option to amend the Contract and reduce funds when it is in the CDCR/CCHCS reserves the option to amend the Contract and reduce funds when it is in the best interest of the CDCR/CCHCS, or when fiscally necessary.best interest of the CDCR/CCHCS, or when fiscally necessary.

The representatives during the term of this Contract will be:The representatives during the term of this Contract will be:

Contract Manager Contractor Representative , Council on Criminal Justice , Council on Criminal Justice and Behavioral Health Contractor:Contractor:

Name:

Direct all contract inquiries to:Direct all contract inquiries to:

Contract Analyst

Section (AMS)Section (AMS)

Contract Analyst:Contract Analyst: Maggie VillucciMaggie Villucci

Address: 8280 Longleaf Drive, Building D8280 Longleaf Drive, Building D PO Box 588500, Elk Grove, CA 95758PO Box 588500, Elk Grove, CA 95758 Phone:Phone: 916916--691691

California Correctional Health Care Services Detailed Scope of Work Exhibit A-1

DETAILED SCOPE OF WORK

A. PURPOSE AND DESCRIPTION OF SERVICES:

The Contractor agrees to provide to the California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) all labor, including travel and per diem, materials, non-consumable supplies, transportation, and every other item of expense necessary to provide the services specified herein for the State-level Lived Experience Project (LEP) for the Council on Criminal Justice and Behavioral Health

(CCJBH).

The role of the State-level contractor, augmented by the support of at least one Lived Experience (LE) representative with behavioral health (BH)/justice-involved (JI) population lived experience, is to provide expertise and assistance to CDCR/CCHCS and to work on the development of materials and projects as described herein, and shall provide CDCR/CCHCS and Local-Level LEP contractors with technical assistance (e.g., material development, trainings, and assistance with outreach efforts).

The contractor shall serve as a liaison between CCJBH and community stakeholders and is expected to assist with fostering collaboration among state and local-level agencies across the State of California through stakeholder engagement; promoting the utilization of evidence based practices in the areas of prevention, deflection, diversion, and reentry of individuals with LE; increasing education and community awareness on the needs of the BH/JI population; utilizing publicly available data and other credible information to help inform the decision-making process on projects and policy that impact the BH/JI population; providing consulting services to CDCR/CCHCS for the development of products and materials that can be used to serve the BH/JI population; and by providing relevant technical assistance to CDCR/CCHCS and Local-level LEP contractors.

B. CONTRACTOR RESPONSIBILITIES:

1. The Contractor shall be responsible for coordinating with the Local-level LEPs and CDCR/CCHCS, as well as other CCJBH contractors and stakeholders (e.g., Public Health Meets Public Safety), to meet the Project Goals, as follows:

a. Elevate perspectives and experiences of children/youth and adults with LE at the state- and local-levels (e.g., integrating their voices, experiences, and perspectives in planning and decision-making processes). For example, gathering stakeholder feedback to help inform the decision-making process on projects and policies and leveraging the utilization of publicly available data, including using the CCJBH Public Health Meets Public Safety Data Visualization, to help inform the decision-making process on projects and policies that impact the BH/JI population.

b. Increase community awareness statewide of the needs of the BH/JI population through education, training, and technical assistance, including how the successes of these individuals are beneficial to community health and public safety.

c. Foster and facilitating multi-disciplinary collaborations across the different systems that serve the BH/JI population including, but not limited to, health, behavioral health, criminal justice, housing, and social services.

d. Promote evidence-based practices for prevention, deflection, diversion, and reentry services and programs that serve the BH/JI population. For example, other item of expense necessary to provide the services specified herein for the other item of expense necessary to provide the services specified herein for the for the Council on Criminal Justice and Behavioral Health for the Council on Criminal Justice and Behavioral Health level contractor, augmented by the support of at least one Lived level contractor, augmented by the support of at least one Lived Experience (LE) representative with behavioral health (BH)/justiceExperience (LE) representative with behavioral health (BH)/justice--involved (JI) population involved (JI) population

CDCR/CCHCS CDCR/CCHCS and to work on the and to work on the development of materials and projects as described herein, and development of materials and projects as described herein, and shall provide provide CDCR/CCHCS CDCR/CCHCS

Level LEP contractors with technical assistance (e.g., material development, Level LEP contractors with technical assistance (e.g., material development, contractor shall serve as a liaison between CCJBH and community stakeholders and is contractor shall serve as a liaison between CCJBH and community stakeholders and is expected to assist with fostering collaboration among state and localexpected to assist with fostering collaboration among state and local--level agencies across level agencies across the State of California through stakeholder engagement; promoting the utilizatiothe State of California through stakeholder engagement; promoting the utilizatio based practices in the areas of prevention, deflection, diversion, and reentry of individuals based practices in the areas of prevention, deflection, diversion, and reentry of individuals with LE; increasing education and community awareness on the needs of the BH/JI with LE; increasing education and community awareness on the needs of the BH/JI population; utilizing publicly available data and other crediblepopulation; utilizing publicly available data and other credible making process on projects and policy that impact the BH/JI population; providing making process on projects and policy that impact the BH/JI population; providing consulting services to CDCR/CCHCS for the development of products and materials that can consulting services to CDCR/CCHCS for the development of products and materials that can be used to serve the BH/JI population; and by providing relevant technical assistance to be used to serve the BH/JI population; and by providing relevant technical assistance to CDCR/CCHCS and Local-level LEP contractors.level LEP contractors.

CONTRACTOR RESPONSIBILITIES:CONTRACTOR RESPONSIBILITIES:

The Contractor shall be responsible for coordinating with the LocalThe Contractor shall be responsible for coordinating with the Local CDCR/CCHCSCDCR/CCHCS, as well as other , as well as other CCJBH CCJBH Meets Public Safety)Meets Public Safety), to meet the Project Goals, as follows:, to meet the Project Goals, as follows:

a.a. ElevatElevate perspectives and experiences of children/youth and adults with LE at the perspectives and experiences of children/youth and adults with LE at the statestate- and localand local-levels (e.g., integrating their voices, experiences, and perspectives in planning and decisionin planning and decision feedback to helpfeedback to help leveraging the utilization of publicly available data, including using the CCJBH leveraging the utilization of publicly available data, including using the CCJBH Public Health Meets Public Safety Data Visualization, to help inform the decisionPublic Health Meets Public Safety Data Visualization, to help inform the decision making process on projects and policies that impact the BH/JI population.making process on projects and policies that impact the BH/JI population.

Increas

Detailed Scope of Work Exhibit A-1 evidence-based practices for employing individuals with LE (e.g., peers, Community Health Workers, parents, and caregivers), within systems that serve the BH/JI population including, but not limited to, behavioral health, criminal justice, housing, and social services, requesting feedback from consumers and family members, as needed.

e. Provide technical assistance (e.g., facilitation and coordination of stakeholder engagement activities) to CDCR/CCHCS and Local-level LEP contractors, as needed.

2. The State-level contractor shall include at least one representative with BH/JI LE who will provide CDCR/CCHCS and Local-level LEP contractors with assistance in developing relevant work products, as well as providing technical assistance (e.g., material development, trainings, and system partner outreach). A key intent of this RFP is to promote collaboration with organizations that adopt the MHSA values to support initiatives that address the behavioral health needs of diverse populations, promote cross collaboration, and uplift the voices of individuals with LE at the state and local levels.

3. The Contractor shall provide all services necessary to perform the required duties outlined herein.

4. The Contractor shall designate a primary contact person to whom all communications may be addressed and who has the authority to act on all aspects of the services.

5. The Contractor acknowledges and agrees that the Work and all rights therein including, but not limited to, all copyrights, trademarks, and incarcerated persons, belong to and shall be sole and exclusive property of CDCR/CCHCS.

6. Effective implementation of this contract will require ongoing reporting, meetings, and updates between the Contractor and CDCR/CCHCS. The Contractor shall collaborate with other CCJBH project contractors (e.g., Public Health Meets Public Safety and Local-level LEPs) involved in this project. Similarly, the State-level LEP contractor shall support similar issues as the Local-level LEPs to provide consistent messaging to make a collective impact. The Contractor shall:

a. Participate in Kick-off meeting.

b. Submit work plans.

c. Submit quarterly progress reports and supporting documentation.

d. Participate in collaboration meetings.

e. Provide technical assistance to CDCR/CCHCS and Local-level contractors.

f. Submit a final close out report and supporting documentation.

7. The Contractor shall apply stakeholder engagement practices (e.g., focus groups, listening sessions, and key informant interviews) to help gather feedback and develop materials that can be utilized by various stakeholders who serve, support, or represent the BH/JI population. Examples of materials are training curricula, brochures, fact sheets, video testimonials, podcasts, flyers, e-blasts, white papers, and policy reports.

technical assistance (e.g., facilitation and coordination of stakeholder technical assistance (e.g., facilitation and coordination of stakeholder level LEP contractors, as level LEP contractors, as level contractor shall include at least one representative with BH/JI LElevel contractor shall include at least one representative with BH/JI LE who will level LEP contractors withlevel LEP contractors with assistance in developing assistance in developing technical assistance (e.g., material technical assistance (e.g., material partner outreach). A key intent of this RFP is to A key intent of this RFP is to promote collaboration with organizations that adopt the MHSA values to supportpromote collaboration with organizations that adopt the MHSA values to support initiatives initiatives that address the behavioral health needs of diverse populations, promote cross that address the behavioral health needs of diverse populations, promote cross collaboration, and uplift the voices of individuals with LE at the state and local levels. collaboration, and uplift the voices of individuals with LE at the state and local levels.

The Contractor shall provide all services necessary to perform the required duties outlined The Contractor shall provide all services necessary to perform the required duties outlined

The Contractor shall designate a primary contact person to whom all communications may The Contractor shall designate a primary contact person to whom all communications may be addressed and who has the authority to act on all aspects of the services. be addressed and who has the authority to act on all aspects of the services.

The Contractor acknowledges and agrees that the Work and all rights therein including, The Contractor acknowledges and agrees that the Work and all rights therein including, but not limited to, all copyrights, trademarks, and incarcerated persons, belong to and shall but not limited to, all copyrights, trademarks, and incarcerated persons, belong to and shall be sole and exclusive property of CDCR/CCHCS. be sole and exclusive property of CDCR/CCHCS.

Effective implementation of this contract will require ongoing reporting, meetings, and Effective implementation of this contract will require ongoing reporting, meetings, and updates between the Contractor and CDCR/CCHCS. The Contractor shall collaborate withupdates between the Contractor and CDCR/CCHCS. The Contractor shall collaborate with

H project contractors (e.g., Public Health Meets Public Safety and LocalH project contractors (e.g., Public Health Meets Public Safety and Local ) involved in this project. Similarly, the State) involved in this project. Similarly, the State similar issues as the Localsimilar issues as the Local-level LEPs to provide consistent messaging to make a level LEPs to provide consistent messaging to make a collective impact. The Contractor shall:collective impact. The Contractor shall:

a. Participate in KickParticipate in Kick-off meeting. off meeting.

b.b. Submit work plans. Submit work plans.

c. Submit quarterly progress reports and supporting documentation. Submit quarterly progress reports and supporting documentation.

d. Participate in collaboration meetings. Participate in collaboration meetings.

e.e. Provide technical assistance to Provide technical assistance to f.f. Submit a final close out report and supporting documentation.Submit a final close out report and supporting documentation.

The Contractor shall apply stakeholder engagement practices (e.g., focus groups, The Contractor shall apply stakeholder engagement practices (e.g., focus groups, listening sessions, and key informant interviews) to help gather feedback and develop listening sessions, and key informant interviews) to help gather feedback and develop materials that can be utilized by various stakeholders who serve, support, or represent t

Detailed Scope of Work Exhibit A-1

C. DELIVERABLES AND TASKS:

The Contractor must perform Deliverables to include the following:

# Deliverable Deliverable Description

1 Contract Management The Contractor shall assign a resource/point of contact dedicated to the project to work directly with CDCR/CCHCS in the implementation of the State-level LEP contract.

2 Provide CDCR/CCHCS with One Full-Time Equivalent (FTE) BH/JI LE Consultant

The Contractor shall employ and directly assign to CDCR/CCHCS at least one FTE consultant with BH/JI lived experience to provide subject matter expertise on relevant CCJBH and LE work products throughout the duration of the contract. The Contractor shall provide a Curriculum Vitae (CV)/resume, which will be reviewed and approved by CDCR/CCHCS. In addition, the Contractor will provide a description of the activities the FTE consultant with BH/JI lived experience will provide assistance on and/or shall be responsible for as part of the implementation of project deliverables.

Activities Will be added hereto upon contract award.

3 Elevate the Lived Experience Perspective to Inform Statewide Efforts to Address the Needs of the BH/JI Population

The Contractor shall work with CDCR/CCHCS to elevate BH/JI LE subject matter expertise by participating in and providing feedback on a variety of statewide efforts to ensure that the needs of the BH/JI population are identified, documented, and communicated to relevant system partners in order to inform and shape state and local policy development and program planning. The first deliverable under this item to be completed within the first six months from the contract start date, shall be a review and compilation of the work products developed under CCJBH’s FY 2020-23 LEP contracts to identify information for potential statewide dissemination, as appropriate (e.g., optimal outreach strategies, best practices, and informational materials). The Contractor shall have access to the published LEP Culmination Presentations and LEP factsheet to learn about the work that was accomplished by the 2020-23 LEP Contract by following this link:

https://www.cdcr.ca.gov/ccjbh/regional-lived-experience-project/

Activities Will be added hereto upon contract award.

dedicated to the project to work directly with dedicated to the project to work directly with in the implementation of the Statein the implementation of the State

The Contractor shall employ and directly assign to The Contractor shall employ and directly assign to at least one FTE at least one FTE consultantconsultant with BH/JI with BH/JI lived experience to provide subject matter expertise on lived experience to provide subject matter expertise on relevant CCJBH and LE work products throughout the relevant CCJBH and LE work products throughout the duration of the contract.duration of the contract. The Contractor shall provideThe Contractor shall provide Curriculum Vitae (CVCV))/resume/resume, which will be reviewed , which will be reviewed and approved by CDCR/CCHCSCDCR/CCHCS. In addition, the In addition, the Contractor will provide a description of the activities the Contractor will provide a description of the activities the FTE consultant with BH/JI lived experience will provide FTE consultant with BH/JI lived experience will provide assistance on and/or assistance on and/or shallshall be responsible for as part of be responsible for as part of the implementation of project deliverables. the implementation of project deliverables.

Will be added hereto upon contract award.Will be added hereto upon contract award.

Perspective to Inform Perspective to Inform Efforts to Efforts to

Address the Needs of Address the Needs of the BH/JI Populationthe BH/JI Population

The Contractor shall work with The Contractor shall work with BH/JI LE subject matter expertise by participating in and BH/JI LE subject matter expertise by participating in and providing feedback on a variety of statewide efforts to providing feedback on a variety of statewide efforts to ensure that theensure that the needs of the BH/JI population are identified, documentedidentified, documented system partners in order to inform and shape state and system partners in order to inform and shape state and local policy development and program planning. The first local policy development and program planning. The first deliverable under this item to be completed within the deliverable under this item to be completed within the first six months from the contract start datefirst six months from the contract start date review and compilation of the work products developed review and compilation of the work products developed undeunde

Detailed Scope of Work Exhibit A-1

4 Identification and

Engagement of BH/JI “Hidden Network” Providers

The Contractor shall identify and maintain a listing of “hidden network” providers, which are community-based organizations (CBOs) and coalitions representing the BH/JI population, that are trusted credible messengers that may or may not be recognized and included in the broader public systems that serve the BH/JI population (e.g., reentry providers). Once identified, the Contractor shall assist CCJBH in efforts to engage these entities to provide subject matter expertise on statewide efforts related to the BH/JI population, as well as to develop strategies to expand provider capacity within the public systems that serve the BH/JI population, with the goal of ensuring equitable access to and utilization of necessary services and supports.

Activities Will be added hereto upon contract award.

5 BH/JI Stakeholder Engagement

The Contractor shall convene BH/JI LE stakeholders, as needed (minimum once per year), to address statewide issues related to the BH/JI population (e.g., focus groups, key informant interviews, listening sessions, webinars, and round tables). Such activities shall include, but are not limited to, participant recruitment, preparation of all necessary supporting materials and documents, activity facilitation, and documentation of the event (e.g., report summary of the event and key findings/accomplishments). One such engagement will be for the contractor to facilitate LE subject matter expertise to inform the implementation of the Department of State Hospital’s Diversion Program to expand the number of residential treatment options to support jail diversion for individuals who have been deemed Incompetent to Stand Trial (IST) or likely to be found IST, as specified in the California Interagency Council on Homelessness’ Action Plan for Preventing and Ending Homelessness in California.

Activities Will be added hereto upon contract award.

6 BH/JI-Related Training and Technical Assistance (TTA)

The Contractor shall directly provide or arrange for the provision of TTA related to prevention, deflection, diversion, and reentry. The TTA shall be tailored to multiple BH/JI entities (e.g., CCJBH, CDCR/CCHCS’s Local-level contractors, as well as other organizations and individuals that represent BH/JI perspectives) via written work products, presentations, trainings, workshops, etc. The TTA shall focus on topics/efforts such as effective advocacy for the BH/JI population;

educating and increasing community awareness of the needs of the BH/JI population; assisting CCJBH in developing work products, such as responses to calls for

The Contractor shall convene BH/JI LE stakeholders, as The Contractor shall convene BH/JI LE stakeholders, as needed (minimum once per year), to address statewide needed (minimum once per year), to address statewide issues related to the BH/JI population (e.g., focus issues related to the BH/JI population (e.g., focus groups, key informant interviews, listening sessions, groups, key informant interviews, listening sessions, webinars, and round tables). Such activitiwebinars, and round tables). Such activiti include, but are not limited to, participant recruitment, include, but are not limited to, participant recruitment, preparation of all necessary supporting materials and preparation of all necessary supporting materials and documents, activity facilitation, and documentation of the documents, activity facilitation, and documentation of the event (e.g., report summary of the event and key event (e.g., report summary of the event and key findings/accomplishments). findings/accomplishments).

be for the contractor to facilitate LE subject matter be for the contractor to facilitate LE subject matter expertise to inform the implementation of the Department expertise to inform the implementation of the Department of State Hospital’s Diversion Program to expand the of State Hospital’s Diversion Program to expand the number of residential treatment options to support jail number of residential treatment options to support jail diversion fodiversion fo Incompetent to Stand Trial (IST) or likely to be found IST, Incompetent to Stand Trial (IST) or likely to be found IST, (e.g., reentry providers). Once identified, the Contractor (e.g., reentry providers). Once identified, the Contractor shall assist CCJBH in efforts to engage these entities to shall assist CCJBH in efforts to engage these entities to provide subject matter expertise on statewide efforts provide subject matter expertise on statewide efforts related to the BH/JI population, as well as to develop related to the BH/JI population, as well as to develop strategies to expand provider capacity within the public strategies to expand provider capacity within the public systems that serve the BH/JI population, with the goal of systems that serve the BH/JI population, with the goal of ensuring equitable access to and utilization of necessary ensuring equitable access to and utilization of necessary services and supports.services and supports.

Will be added hereto upon contract award.Will be added hereto upon contract award.

as specified in the as specified in the

ActivitiesActivities

66 BH/JI-Related Training Related Training and Technical and Technical Assistance (TTA)Assistance (TTA)

Detailed Scope of Work Exhibit A-1 feedback on various statewide system-level efforts across multiple sectors (e.g., behavioral health, criminal justice, social services, education, employment, and housing); and promoting and fostering multi-disciplinary collaborations across the different state agencies/systems that serve the BJ/JI population.

Such projects shall include working with CDCR/CCHCS and its contractors and stakeholders on:

Data: The continued development and use of CCJBH’s Public Health Meets Public Safety Data Visualization to help inform the decision-making process on projects and policy that impact the BH/JI population.

Employment: Addressing the recommendations set forth in the reports, Successful Approaches To Employing Individuals With Lived Experience In the Criminal Justice And Behavioral Health Fields and Solutions To Hiring Barriers for Individuals With Lived Experience To Work In The Criminal Justice And Behavioral Health Fields in order to promote the practice of employing individuals with LE (e.g., peers, Community Health Workers, parents, caregivers) within the systems that serve the BH/JI population.

Diversion: Addressing the recommendations set forth in the Council on State Governments Justice Center’s soon-to-be released report, “A Statewide Look at Mental Health Diversion:

Recommendations to California’s Council on Criminal Justice and Behavioral Health” (see draft recommendations on CCJBH’s website, beginning on Slide 25).

Health and Behavioral Health Care Access:

Addressing the recommendations set forth in the soon-to-be released report, “Barriers to and Strategies to Improve Utilization of Medi-Cal Services Among Individuals Transitioning from Incarceration: A Summary of Beneficiary and Provider Listening Sessions”.

Additional projects shall be identified based on sources including, but not limited to, CCJBH’s annual Policy Framework and Project Portfolio, both of which are updated annually; CCJBH’s annual legislative report recommendations; Councilmember interests; State and local budget priorities/investments, etc., as agreed upon by CCJBH and the Contractor.

Activities Will be added hereto upon contract award.

include working withinclude working with CDCR/CCHCSCDCR/CCHCS and its contractors and stakeholders on:and its contractors and stakeholders on:

The continued development and use of The continued development and use of Public Health Meets Public Safety Data Public Health Meets Public Safety Data to help inform the decisionto help inform the decision-mamaking king process on projects and policy that impact the process on projects and policy that impact the BH/JI population. BH/JI population.

Employment:Employment: Addressing the recommendations Addressing the recommendations set forth in the reports, set forth in the reports, Successful Approaches To Successful Approaches To Employing Individuals With Lived Experience In Employing Individuals With Lived Experience In the Criminal Justice And Behavioral Health Fieldsthe Criminal Justice And Behavioral Health Fields and and Solutions To Hiring Barriers for Individuals Solutions To Hiring Barriers for Individuals With Lived Experience To Work In The Criminal With Lived Experience To Work In The Criminal Justice And Behavioral Health FieldsJustice And Behavioral Health Fields promote the practice of employing individuals with promote the practice of employing individuals with LE (e.g., peers, Community Health Workers, LE (e.g., peers, Community Health Workers, parents, caregivers) within the systems that serve parents, caregivers) within the systems that serve the BH/JI population.the BH/JI population.

Diversion:Diversion: Addressing the recommendations set forth in the Council on State Governments Justice forth in the Council on State Governments Justice Center’s soonCenter’s soon Look at Mental Health Diversion: Look at Mental Health Diversion:

Recommendations to California’s Council on

Detailed Scope of Work Exhibit A-1

7 State-Level

Coordination of CDCR/CCHCS’s Local-level LEP Contractors

The Contractor shall be responsible for working with CDCR/CCHCS staff to coordinate the activities of CDCR/CCHCS’s three Local-level LEP contractors to ensure uniformity and standardization, where appropriate, and to identify issues that should be raised to the state level for awareness and action. Relevant activities shall include, but not be limited to, scheduling, planning, and facilitating CCJBH State- and Local-level LEP Advisory Group Meetings on a quarterly basis (at a minimum); disseminating relevant information to the Local-level LEP contractors and coordinating the capture and compilation of feedback, if applicable; and identifying opportunities to maximize the use of available resources across the Local-level LEPs.

Activities Will be added hereto upon contract award.

8 Contract Materials The Contractor shall complete and provide supporting documentation when submitting contract deliverables to

CDCR/CCHCS.

8.1 The Contractor shall participate in a Kick-Off meeting

with CDCR/CCHCS.

8.2 The Contractor shall participate in monthly check-in

meetings with CDCR/CCHCS, as well as attend LEP Advisory Team meetings. In addition, the Contractor shall submit supporting documentation if they attend and/or host stakeholder meetings, trainings, or presentations as part of their project activities.

The Contractor shall submit the following:

Meeting agenda Power point presentation Meeting Minutes DAD form

8.3 The Contractor shall submit up to three (3) annual

revised work plans to CDCR/CCHCS that reflect any project updates and/or changes that impact project implementation.

The Contractor shall submit the following:

Revised progress report DAD form

8.4 The Contractor shall submit quarterly progress reports

and supporting documentation that reflect project progress, challenges, and upcoming activities.

The Contractor shall submit the following:

Progress report include, but not be limited to, scheduling, include, but not be limited to, scheduling, StateState- - and Localand Local

LEP Advisory Group Meetings on a quarterly basis (at a LEP Advisory Group Meetings on a quarterly basis (at a minimum); disseminating relevant information to the minimum); disseminating relevant information to the level LEP contractors and coordinating the capture level LEP contractors and coordinating the capture and compilation of feedback, if applicable; and and compilation of feedback, if applicable; and identifying opportunities to maximize the use of available identifying opportunities to maximize the use of available resources across the Localresources across the Local-level LEPs.level LEPs.

Will be added hereto upon contract award.Will be added hereto upon contract award.

The Contractor shall complete and provide supporting The Contractor shall complete and provide supporting documentation when submitting contract deliverables to documentation when submitting contract deliverables to

CDCR/CCHCSCDCR/CCHCS.

The Contractor shall participate in a KickThe Contractor shall participate in a Kick with CDCR/CCHCS.with CDCR/CCHCS.

The ContractorThe Contractor shallshall participate in monthly check meetings with meetings with CDCR/CCHCS, as well as attend LEP CDCR/CCHCS, as well as attend LEP Advisory Team meetingsAdvisory Team meetings shallshall submit submit supporting documentation if they attend supporting documentation if they attend and/or host stakeholder meetings, trainings, or and/or host stakeholder meetings, trainings, or presentations as part of their project activities. presentations as part of their project activities.

The Contractor shall submit the following:The Contractor shall submit the following:

Meeting agenda

8.38.3

Detailed Scope of Work Exhibit A-1

Supporting documentation (e.g., flyers, brochures, social media posts, meeting agendas, meeting minutes, sign-in sheets, and surveys).

DAD form

8.5 The Contractor shall provide copies of supporting project documentation such as educational materials (e.g., flyers, power point presentations, brochures, surveys, and toolkits) quarterly to CDCR/CCHCS. Contractors shall use funding acknowledgement statement, and/or CCJBH logo provided by CCJBH staff on public facing educational materials (e.g., flyers, power point presentations, brochures, surveys, and toolkits) that are developed and/or adopted to support project goals and deliverables. The Contractor shall provide CDCR/CCHCS drafts of educational materials developed and/or adopted to provide input, as needed.

The Contractor shall submit the following:

Copies of educational materials developed and/or adopted to support project goals and deliverables (flyers, power point presentation, brochures, surveys, and toolkits).

DAD form

8.6 The Contractor shall submit a final close out report and

supporting documentation to CDCR/CCHCS.

The Contractor shall submit the following:

Close out report Supporting documentation (e.g., flyers, power point presentations, brochures, surveys, and toolkits) DAD form

8.7 The Contractor shall receive technical assistance and

support from CDCR/CCHCS and other CCJBH project contractors (e.g., Public Health Meet Public Safety) technical assistance Contractors and/or subject matter experts, as needed.

The Contractor shall submit the following:

Meeting agendas Meeting Minutes DAD form

D. CDCR/CCHCS RESPONSIBILITIES:

Effective implementation of this contract shall require ongoing reporting, meetings, and updates between the Contractor and CDCR/CCHCS. The CDCR/CCHCS Contract Manager (CM) shall be the point of contact for all issues. CDCR/CCHCS shall:

documentation such as educational materials (e.g., documentation such as educational materials (e.g., flyers, power point presentations, brochures, surveys, flyers, power point presentations, brochures, surveys, and toolkits) quarterly to CDCR/CCHCS. Contractors and toolkits) quarterly to CDCR/CCHCS. Contractors shall use funding acknowledgement statemeshall use funding acknowledgement statement, and/or nt, and/or CCJBH logo provided by CCJBH staff on public facing CCJBH logo provided by CCJBH staff on public facing educational materials (e.g., flyers, power point educational materials (e.g., flyers, power point presentations, brochures, surveys, and toolkits) that are presentations, brochures, surveys, and toolkits) that are developed and/or adopted to support project goals and developed and/or adopted to support project goals and deliverables. The Contractor shadeliverables. The Contractor shall provide ll provide CDCR/CCHCS drafts of educational materials CDCR/CCHCS drafts of educational materials developed and/or adopted to provide input, as needed. developed and/or adopted to provide input, as needed.

The Contractor shall submit the following:The Contractor shall submit the following:

Copies of educational materials developed Copies of educational materials developed and/or adopted to support project goals and and/or adopted to support project goals and deliverables (flyers, power point presentation, deliverables (flyers, power point presentation, brochures, surveys, and toolkits).brochures, surveys, and toolkits).

DAD formDAD form

The Contractor shall submit a final close out report and The Contractor shall submit a final close out report and supporting documentation to CDCR/CCHCS. supporting documentation to CDCR/CCHCS.

The Contractor shall submit the following:The Contractor shall submit the following:

Close out reportClose out report Supporting documentation (e.g., flyers, power Supporting documentation (e.g., flyers, power point presentations, brochures, surveys, and point presentations, brochures, surveys, and toolkits)

8.78.7 The Contractor shall receive technical assistance and The Contractor shall receive technical assistance and

Detailed Scope of Work Exhibit A-1

1. Guide collaboration of CCJBH project contractors (e.g., Public Health Meets Public Safety and Local-level LEPs) to elevate the perspectives of youth and adults with lived experience to reduce the involvement of those with behavioral health needs in the criminal justice system.

2. Facilitate a Kick-off meeting.

3. Develop progress report format, review submitted progress reports and supporting documentation, and facilitate meetings to provide feedback regarding contract performance.

4. Facilitate collaboration meetings between State-level Contractor and Local-level Contractors.

5. Provide templates for CCJBH Council meeting presentations and provide feedback on the development of deliverables as needed.

6. Develop close out report format, review close out reports and supporting documentation, and participate in a final contract meeting.

7. The Contractor shall be responsible for coordinating with the Local-level LEPs and

CDCR/CCHCS.

E. CONSULTANT/STAFF MINIMUM QUALIFICATIONS:

The Contractor agrees to adhere to the Consultant/Staff Minimum Qualifications as listed in the RFP which will be included hereto upon Contract Award.

F. ACCEPTANCE CRITERIA:

It shall be the State’s sole determination as to whether any deliverable has been successfully completed and is acceptable to the State. There must be a signed Attachment 1 – Deliverable Acceptance Document (DAD) for each deliverable and/or task before invoices will be processed for payment. Acceptance criteria shall consist of the following:

1. Any training and/or coaching deliverables/tasks have been completed as specified and approved.

2. All deliverables and/or tasks must be in a format that can be used by the State. The Contractor agrees to seek approval by CCHCS’ Contract Manager (CM) and/or designee for all public facing materials prior to billing for services and/or producing such documents/materials for public consumption.

3. The Contractor is not authorized to use funds under this agreement in support of or opposition to any pending legislation or political affiliations. The Contractor is also not authorized to make representations on behalf of the State of California, CDCR, CCHCS or CCJBH.

4. If a deliverable is not accepted, the State shall provide the rationale in writing within five

(5) business days of receipt of the deliverable.

G. UNANTICIPATED TASKS:

1. In the event that additional work must be performed which was wholly unanticipated and is not specified in the Detailed Scope of Work, but which in the opinion of both parties is necessary to the successful accomplishment of the general scope of work outlined, the procedures outlined in this Section will be employed.

Develop progress report format, review submitted progress reports and supporting Develop progress report format, review submitted progress reports and supporting documentation, and facilitate meetings to provide feedback regarding contract documentation, and facilitate meetings to provide feedback regarding contract level Contractor and Locallevel Contractor and Local

Provide templates for CCJBH Council meeting presentations and provide feedback on the Provide templates for CCJBH Council meeting presentations and provide feedback on the

Develop close out report format, review close out reports and supporting documentation, Develop close out report format, review close out reports and supporting documentation, shall be responsible for coordinating with the Localshall be responsible for coordinating with the Local

CONSULTANT/STAFF MINIMUM QUALIFICATIONS:CONSULTANT/STAFF MINIMUM QUALIFICATIONS:

The Contractor agrees to adhere to the Consultant/Staff Minimum Qualifications as listed in The Contractor agrees to adhere to the Consultant/Staff Minimum Qualifications as listed in which will be included hereto upon Contract Award. which will be included hereto upon Contract Award.

It shall be the State’s sole determination as to whether any deliverable has been successfully It shall be the State’s sole determination as to whether any deliverable has been successfully completed and is acceptable to the State. There must be a signed completed and is acceptable to the State. There must be a signed Deliverable Acceptance Document (DAD)Deliverable Acceptance Document (DAD) for each deliverable and/or task before invoices for each deliverable and/or task before invoices will be processed for payment. Acceptance criteria shall consist of the following:will be processed for payment. Acceptance criteria shall consist of the following:

Any training and/or coaching deliverables/tasks have been completed as specified and Any training and/or coaching deliverables/tasks have been completed as specified and approved.

All deliverables and/or tasks must be in a format that can be used by the State.All deliverables and/or tasks must be in a format that can be used by the State.

Contractor agrees to seek approval by CCHCS’ Contract Manager (CM) and/or designee Contractor agrees to seek approval by CCHCS’ Contract Manager (CM) and/or designee for all public facing materials prior to billing for services and/or producing such for all public facing materials prior to billing for services and/or producing such documents/materials for public consumption. documents/materials for public consumption.

3.3. The Contractor is not authorized to use funds under this agreement in support of or The Contractor is not authorized to use funds under this agreement in support of or opposition to any pending legislation or political affiliations. The Contractor is also not opposition to any pending legislation or political affiliations. The Contractor is also not authorized to make representations on behalf of the State of California, CDCR, CCHCS authorized to make representations on behalf of the State of California, CDCR, CCHCS or CCJBH. or CCJBH.

deliverable is not accepted, the State shall provide the rationale in writing within five

Detailed Scope of Work Exhibit A-1

2. For each item of unanticipated work not specified in the Detailed Scope of Work, an

Attachment 2 - Work Authorization must be prepared and approved by CDCR/CCHCS and the Contractor.

3. It is understood and agreed by both parties to this Contract that all of the terms and conditions of this Contract shall remain in force with the inclusion of any such Work Authorization. Such Work Authorization shall in no way constitute a Contract other than as provided pursuant to this Contract nor in any way amend or supersede any of the other provisions of this Contract.

4. Each Work Authorization shall consist of a detailed statement of the purpose, objective, or goals to be undertaken by the Contractor, the job classification or approximate skill level of the personnel to be made available by the Contractor, an identification of all significant material to be developed by the Contractor and delivered to the State, an identification of all significant materials to be delivered by the State to the Contractor, an estimated time schedule for the provisions of these services by the Contractor, completion criteria for the work to be performed, the name or identification of the Contractor personnel to be assigned, the Contractor's estimated work hours required to accomplish the purpose, objective or goals, the Contractor's billing rates per work hour, and the Contractor's estimated total cost of the Work Authorization.

5. All Work Authorizations must be in writing prior to beginning work and signed by the Contractor and the State.

6. The State has the right to require the Contractor to stop or suspend work on any Work Authorization.

7. Personnel resources will not be expended (at a cost to the State) on task accomplishment in excess of estimated work hours required unless the procedure below is followed:

a. If, in the performance of the work, the Contractor determines that a Work Authorization to be performed under this Contract cannot be accomplished within the estimated work hours, the Contractor shall immediately notify the State in writing of the Contractor's estimate of the work hours which will be required to complete the Work Authorization in full. Upon receipt of such notification, the State may:

i. Authorize the Contractor to expend the estimated additional work hours or service in excess of the original estimate necessary to accomplish the Work Authorization (such an authorization not unreasonably to be withheld), or

ii. Terminate the Work Authorization, or

iii. Alter the scope of the Work Authorization to define tasks that can be accomplished within the remaining estimated work hours.

b. The State shall notify the Contractor in writing of its decision within seven (7) calendar days after receipt of the Contractor's notification. If notice is given to proceed, the Contractor may expend the estimated additional work hours or services. The State agrees to reimburse the Contractor for such additional work hours.

H. KNOWLEDGE TRANSFER:

The Contractor’s obligations under the terms of this Contract include a “knowledge transfer” to CDCR/CCHCS. “Knowledge transfer” is defined as personal and/or technical knowledge or

Authorization. Such Work Authorization shall in no way constitute a Contract other Authorization. Such Work Authorization shall in no way constitute a Contract other as provided pursuant to this Contract nor in any way amend or supersede any of the other as provided pursuant to this Contract nor in any way amend or supersede any of the other

Each Work Authorization shall consist of a detailed statement of the purpose, objective, Each Work Authorization shall consist of a detailed statement of the purpose, objective, or goals to be undertaken by the Contractor, the job classification or approximate skill level or goals to be undertaken by the Contractor, the job classification or approximate skill level of the personnel to be made available by the Contractor, an identification of all significant of the personnel to be made available by the Contractor, an identification of all significant material to be developed by the Contractor and delivered to the State, an identification of material to be developed by the Contractor and delivered to the State, an identification of all significant…