SD15-00008_Instructional_Designer_RFP-Addendum__1-4-28-2016.pdf

STATE OF CALIFORNIA J. Clark Kelso, Receiver

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

Request for Proposal (RFP) - Secondary

FOR

Instructional Designers Notice to Prospective Bidders

SD15-00008

ADDENDUM #1

April 28, 2016

The following revisions are made to RFP# SD15-00008 with this Addendum #1. All other terms and conditions of this RFP remain the same.

Section II. Minimum Qualifications for Bidders is amended as follows:

SECTION II. Minimum Qualifications for Bidders

A. Minimum Qualifications

It is the Bidder’s responsibility to ensure their RFP response contains sufficient information to clearly demonstrate to CCHCS that each minimum qualification has been met. The proposal must provide a description of the following minimum demonstrated qualifications:

All minimum qualifications for the proposal must be met to be considered for award. The Instructional Designers will be evaluated on the expertise and experience stated in the resume against the minimum qualifications. The minimum qualifications shall be easily identifiable in each Instructional Designer’s resume, biography, and/or certifications and may be verified during the evaluation process. Lack of clear and relevant experience may result in a disqualification of the response.

Minimum Qualifications:

The proposed company must meet the following Minimum Qualifications:

1. Provide at least three (3) client references (including name, title, telephone number, and e-mail) within the last five (5) years of for completed eLearning projects of similar size and magnitude as this project. The references must demonstrate the successful completion of three (3) large eLearning projects in the last five (5) years with a combined total cost of at least $3 million. All references must be verifiable and communicate a

California Department of Corrections and Rehabilitation RFP # SD15-00008 California Correctional Health Care Services Instructional Designers positive outcome of services. If references provided cannot be verified by CCHCS and do not indicate a positive outcome of services, the proposal may be rejected. Only one

(1) CCHCS/CDCR reference will be accepted. Letters of recommendation are NOT acceptable as references. Bidder is responsible for ensuring the references provided respond to requests for information. Inability to confirm references may cause offer the proposal to be rejected and deemed nonresponsive.

2. The proposed company shall be an organization presently engaged in the business of providing instructional design and eLearning development services as one of their primary business functions.

3. The proposed company shall have five (5) years experience in the field of training, instructional design, and eLearning development.

4. Successful completion of three (3) eLearning development projects with budgets above $3 million within the last five (5) years.

Each Instructional Designer must meet the following Minimum Qualifications:

1. Bachelor’s Degree in Instructional Design, Educational Technology, Instructional

Technologies, or equivalent educational degree. Proof of degree is required.

2. Five (5) years of fulltime Instructional Design experience, including experience creating training content using competency based training and instructional systems design models.

3. Three (3) years fulltime experience authoring eLearning content using Adobe Captivate 7 or above applying a moderate to high level of interactivity and multimedia assets, including but not limited to: complex interactions, simulations or scenarios, branching navigation and content progression, static characters with speech boxes, action sequences, custom graphics and illustrations, audio and video editing, multifaceted quizzes, adding accessibility features to projects, recording audio and video demonstrations, using variables and conditional actions to control object visibility and navigation.

4. Two (2) years experience applying technical standards (i.e., HTML5, SCORM, API, Tin Can) to eLearning courses for delivery via an LMS.

5. Five (5) years experience using a variety of course authoring tools such as, but not limited to, Adobe Captivate, Articulate Storyline, Lectora, TechSmith Camtasia Studio.

6. Two (2) years experience using a Learning Management System (i.e., configuration, publishing content, package, creating courses and course catalog, etc.).

7. Three (3) years experience writing effective copy, curricula, instructional text, and audio and/or video scripts.

B. Desirable Qualifications:

It is desirable for the Instructional Designers to meet the following qualifications:

1. Certified Professional in Learning and Performance (CPLP) certification.

2. Two (2) years experience working with Government Agencies (i.e. Federal, State, City, County).

3. Two (2) years experience developing learning content for electronic health care systems.

4. Five (5) years experience using a variety of course authoring tools such as, but not limited to Adobe Captivate and TechSmith Camtasia Studio.

5. Two (2) years experience using a Learning Management System (i.e., configuration, publishing content, package, creating courses and course catalog, etc.).

Instructional Designers

6. Three (3) years experience writing effective copy, curricula, instructional text, and audio and/or video scripts.

Proposals that do not meet the minimum qualifications stated in this section will be considered non-responsive and may be rejected.

If personnel offered by the Contractor are unable to participate in this ensuing Contract, they shall be replaced with comparably qualified personnel who meet the minimum qualifications as stated within this RFP, by a formal amendment to the contract resulting from this RFP. All replacement personnel shall be approved by CCHCS.

Section II. RFP Proposal Requirements and Information, A. Key Dates is amended in part as follows:

A. Key Dates

Event Date and Time 1

1. RFP available to prospective Bidders April 12, 2016

2. Submission of Questions2 April 21, 2016 - 5:00 PM

3. Answers to Questions3 April 26, 2016

4. Final Date for RFP Submission4 May 69, 2016 – 3:30 PM

5. Cost Proposal Opening May 13, 2016

6. Notice of Intent to Award May 17, 2016

7. Proposed Award Date June 1, 2016 or Upon Approval

Attachment 4 – Cost Worksheet is amended in part to add the following paragraph:

For all Course Map developments (each Deliverable a shown above), the Contractor may invoice the deliverable amount minus a 15% withhold upon completion and acceptance of the deliverable. The 15% withhold will be paid upon completion and approval of all deliverables identified in the contract.

Attachment 3 – RFP References is amended as follows:

1Key dates and times are estimates. Actual initiation of services, as well as completion dates, are proportionate with formal approval of Contract (STD 213) and supporting documentation.

2Questions must be submitted in writing to the contact person named in Section IV. B.

3Answers will be posted on Cal eProcure.

4Proposal must be received by CCHCS, as directed in Section IV, by this date and time.

Instructional Designers

ATTACHMENT 3 – RFP REFERENCES

(Mandatory)

Submission of this attachment is mandatory. Failure to complete and return this attachment with your proposal will cause your bid to be rejected and deemed nonresponsive.

List below three references for services you have performed within the last five (5) years, which are similar in scope to the work being sought under this contract. List below three (3) client references within the last five (5) years for completed eLearning projects. The references must demonstrate the successful completion of three (3) large eLearning projects in the last five (5) years with a combined total cost of at least $3 million.

You may only use ONE (1) CDCR/CCHCS reference to fulfill the three reference requirement.

Letters of recommendation are NOT acceptable as references. It is your responsibility to ensure all references are verifiable and communicate a positive outcome of services. If references provided cannot be verified by CCHCS, the offer may be rejected.

REFERENCE 1

Name of Company

Street Address City State Zip Code

Contact Person Telephone Number

E-Mail Address

Dates of Service Value or Cost of Service

Brief Description of Service Provided: Please use separate sheet if necessary

REFERENCE 2

Street Address City State Zip Code

Contact Person Telephone Number

E-Mail Address

REFERENCE 3

Street Address City State Zip Code

Contact Person Telephone Number

E-Mail Address