Scott Inn VTE PWS_Feb 2024.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION SERVICES

AT

SCOTT INN, SCOTT AFB IL

P repared by:

Tony Scott

FSS/FSVL 375

(618) 256-1844

Re v 8 Feb 2024

1. DESCRIPTION OF SERVICES

1.1 The Contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to maintain, repair, and inspect the real property Vertical Transportation Equipment (VTE) at Scott Inn, Scott AFB Illinois in a manner that will ensure continuous and safe operation.

NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A, “VTE Equipment Listing.”

1.2 This full repair and maintenance, parts-reimbursable contract signifies the VTE service provider (Contractor) shall take total service responsibility for the equipment identified in Appendix A. Except those services covered in paragraph 2, Excluded Services, the monthly fixed price includes all monthly inspections, maintenance, repairs, replacements, certifications, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 9. Information regarding reimbursable parts can be found in Paragraph 6.

1.3 The Contractor must perform all of the required annual safety code tests on all VTE, as well as the required five (5) year safety and buffer tests on traction elevators, at the Contractor's expense, and provide documentation that the tests have been performed as required by ASME Al7.1-2019, or latest edition, as adopted by the ASME A17.1 Main Code Committee, Safety Code for Elevators and Escalators, the latest edition of ASME A7.2 Elevator Inspectors Manual, and the State of Illinois, for any periodic tests required as of the date of contract award.

1.4 The Contractor assumes all responsibility and shall ensure all VTEs identified in this contract are operating safely and within the performance objectives identified in Paragraph 9, Service Summary and that all work performed under this contract is in accordance with:

• (ASME A17.1-2019) Safety Code for Elevators and Escalators

• (ANSI/ASME A17.2-2020) Guide for Inspection of Elevators, Escalators, and Moving Walks

• (A17.3-2020) Safety Code for Existing Elevators and Escalators

• (NFPA) National Fire Protection Association Standards

• Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities

• Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the Original Equipment Manufacturer (OEM).

2. EXCLUDED SERVICES: The following are NOT covered in the full maintenance service arrangement and are considered over and above services, reimbursable with the “Over and Above” contract line item.

2.1 Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2 Abnormal conditions such as:

• Vandalism, neglect, misuse, or abuse.

• Removal of items from pit areas.

• Removing objects in elevator door thresholds.

• Excessive outages caused by unexplainable power failures*

• Elevators found on fire recall, or other disruptive events that impact elevator operation.

* Power surges or fluctuations of power which cause in excess of 2 service calls per month for any single VTE shall be considered abnormal. Labor for the 3rd and all subsequent service calls during the month will be billed as “Over and Above.”

2.3 Catastrophic repairs or renewals caused by extreme events (i.e. rare events such as fires, floods, storms, seismic activity, lightning, civil unrest, government actions, abuse, acts of civil authorities).

2.4 Cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.5 Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames.

2.6 Replacements, alterations, and modernizations on existing VTE may include the modernization of equipment and may be necessary for aesthetics or the betterment of the safe operation of the equipment. An authorized representative of Scott Inn may request from the Contractor a proposal for work for complete replacements, cab upgrades, alterations, and modernizations. Proposals shall be itemized in sufficient detail so that all aspects of the work can be evaluated. When an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

• Standard commercial (best) practices

• Using only new parts/components of equal or greater quality

• Parts specified by (VTE) manufacturer to accomplish repairs

• Comply with all applicable codes and regulations

2.7 If unforeseen damage occurs, the contractor shall promptly notify an authorized representative of Scott Inn in writing of any such circumstances, describing how the event(s) impacted the VTE system(s) and include numerous photographs of damaged areas or components.

2.8 In the event that the Contractor encounters any item of work included in paragraph 2.1 through 2.6, the Contractor shall promptly report the situation to an authorized representative of Scott Inn. The written report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1 Maintenance, Repair and Replacement. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. Alteration/modernization will be covered on an over and above Contract Line Item, or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE, REPAIR, AND INSPECTION SERVICES

4.1 The Contractor and an authorized representative of Scott Inn shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract award.

Scott Inn will either replace missing items or repair all items not in working order or serviceable condition, or an authorized representative of Scott Inn will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract.

A representative of Scott Inn will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and a representative of Scott Inn shall certify their agreement as to the working order of the equipment.

All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 During all maintenance, repair and inspection services a representative of Scott Inn shall place suitable, professionally designed signs, on all elevator entrances anytime an elevator is removed from service for routine maintenance or scheduled repairs, and when the elevator technician arrives at the facility in response to any emergency call-back install the signs immediately upon arrival, and remove the signs when the elevator repair is completed, and the elevator is restored to normal operation. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs is required.

4.3 The Contractor shall provide scheduled routine preventive maintenance on all of the VTEs listed on Appendix A at least one (1) time per month to ensure VTEs operate in a professional, trouble-free, first-class manner. Additional preventative maintenance shall be provided by the Contractor if more than 2 service calls are made during any month for any VTE.

4.4 Ride quality on all elevators and indoor ADA lifts shall be smooth, quiet, and free from objectionable noises, scrapes, rattling sounds, vibrations, lateral car movement or harshness in acceleration and deceleration control. Check performance on a monthly basis, during the preventive maintenance work.

4.5 The Contractor shall provide sufficient time for the maintenance technicians to perform the required preventive maintenance work necessary towards keeping the VTE equipment in the highest quality condition or standards at all times. The Contractor must perform preventive maintenance work in a manner that shall minimize VTE service calls and outages. The VTE availability rate shall be no less than 95% as calculated in Paragraph 10, Services Summary. If a VTE is inoperable for any portion of a day, then that entire day is considered as a down day.

4.6 In the event additional maintenance time is required to keep the elevator equipment operating in a professional, trouble-free, like-new, first-class manner, the Contractor is required to provide the necessary maintenance required to accomplish the work without additional cost to Scott Inn.

4.7 The Contractor shall perform preventative maintenance and inspections on all VTE in accordance with the Contractor’s Maintenance Control Program (MCP) to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items. Refer to Paragraph 9, “Submittals” for additional information regarding MCP requirements.

4.8 During the course of this PWS arrangements may be required to provide regular service on some VTE equipment units prior to 0700, the Contractor shall accommodate Scott Inn without additional charges under the Contract Agreement.

4.9 In the event the Contractor fails to perform any scheduled annual inspections or monthly preventive maintenance in accordance with the requirements of this PWS, Scott Inn shall have the right to deduct the total cost of the monthly service agreement value, as a penalty for failure to perform, for any elevator unit that is not properly serviced or maintained during any month, in the sole opinion of Scott Inn. The deducted amount shall not be prorated and is on a per incident basis.

4.10 The Contractor shall perform all inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two (2) years later from the first annual test.

4.11 The Contractor shall prepare and submit a written report to an authorized representative of Scott Inn within two (2) business days of work performed. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE. Provide evidence of completion of annual tests to an authorized representative of Scott Inn and to the State of Illinois, as applicable by State Law. Costs of performing the tests and any fees associated shall be at the expense of the Contractor.

4.12 Scott Inn may perform inspections on the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for corrective actions.

4.13 Each elevator machine room area or equipment location shall be equipped with a Scott Inn approved check-chart for use when performing preventative maintenance on the equipment. These check charts shall be updated during each maintenance or service call visit, reflecting the work performed at that time. These records shall be suitable for the type of equipment involved and stored in an agreed upon location.

4.14 Written records shall be kept in each elevator machine room. Records shall be legible and sufficiently complete to reflect the work performed. The records shall include the dates for preventative maintenance, service call, repairs, adjustments, tests, voltage checks, list of parts, supplies or equipment being replaced or installed on the elevator equipment, and other information regarding the care and operation of the elevators. The Contractor shall perform periodic tests of the firemen's emergency recall system on all elevators on a monthly basis and maintain a written log of the tests. The tests shall be as required by the elevator code. The Contractor shall notify an authorized representative of Scott Inn in the event any test, involving government supplied equipment, is not successful.

4.15 Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.16 The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to an authorized representative of Scott Inn. The index and copies of certificates shall be delivered to an authorized representative of Scott Inn upon request; however, no later than one (1) business day of a request to review.

5. SERVICE CALLS

5.1 The Contractor shall respond to routine and emergency repair service calls under the full maintenance, repair, and inspection service agreement at no additional charge to Scott Inn.

All repair work shall be done in accordance with standard commercial practices and in accordance with Paragraph 4. Only the following representatives of Scott Inn can order service calls:

Lodging Manager, Assistant Lodging Manager, Operations Manager, Maintenance Supervisor, Maintenance Worker.

5.2 Routine Calls. Routine service calls are non-emergency VTE malfunctions that occur during normal duty hours. The Contractor shall initiate a service call upon being notified by an authorized representative of Scott Inn of a VTE malfunction or discrepancy. The Contractor shall respond to routine service calls in-person at the VTE within 24 hours after receipt of the call and begin troubleshooting.

5.2.1 The Contractor shall report to the work location, survey the repair, and provide an authorized representative of Scott Inn an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation.

5.2.2 The Contractor shall commence repair work after notification from an authorized representative of Scott Inn. The Contractor shall prepare and submit to an authorized representative of Scott Inn a written report within two (2) business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.3 Emergency Calls. Emergency service calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel, threatens to damage properties, or threatens to disrupt activity and/or mission operations. The Contractor shall respond in person to the VTE and begin work on emergency service calls within two (2) hours during normal duty hours and within three (3) hours during non-duty hours.

5.3.1 The contractor shall report to the work location, survey the repair, and provide an authorized representative of Scott Inn an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation.

5.3.2 Upon arrival to an emergency service call the Contractor shall immediately begin working to mitigate the malfunction that caused the emergency situation. An authorized representative of Scott Inn and the Contractor shall collectively determine when the emergency situation has been successfully mitigated and/or stabilized at which time the service call will be downgraded to a routine service call.

5.3.3 The Contractor shall commence the repair work after notification from an authorized representative of Scott Inn. The Contractor shall prepare and submit to an authorized representative of Scott Inn a written report within two (2) business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.4 In the event any VTE is out of service for an extended time period the Contractor shall notify an authorized representative of Scott Inn with weekly (once per week) updates.

5.5 The maximum acceptable allowable number of malfunctions during any month is two (2) call-backs for any single VTE regardless of equipment type. The Contractor shall be considered as failing to maintain the VTE equipment in a suitable manner when a 3rd service call is made. Service calls resulting from abnormal conditions listed in paragraph 2 shall not count against Contractor performance. The number of equipment call-backs or outages excludes conditions related to power failure, vandalism, neglect, misuse, abuse, or other abnormal conditions (see Paragraph 2).

5.6 If parts are needed to return the unit to service at the completion of a service call, the Contractor shall submit for approval to an authorized representative of Scott Inn within 48 hours a cost estimate for replacement part(s). Once approved by an authorized representative of Scott Inn, the Contractor shall immediately order all parts necessary to correct the malfunction/ discrepancy. The Contractor has a maximum of 7 calendar days after the part(s) has arrived to complete the repair.

See Paragraph 6 for additional information regarding parts acquisition.

6. REIMBURSABLE PARTS

6.1 The contractor shall be responsible for procuring all required repair and replacement parts, reimbursable by Scott Inn at cost under the “Reimbursable Parts” CLIN. For the purpose of such reimbursements, a copy of the supplier's original invoice shall be attached to the request for reimbursement and submitted to the designated authorized representative of Scott Inn. Prior to purchasing replacement parts with an estimated value of $2,500 or more, Scott Inn will obtain proper approval from the Contracting Officer before purchase. Current pricing and documentation must be delivered to an authorized representative of Scott Inn before purchasing any single replacement part. Consumable materials and supplies are not reimbursable. All purchases must be approved by an authorized representative of Scott Inn prior to purchase.

The Unified Facilities Guide Specifications (UFGS) and the UFC shall be used to benchmark acceptable replacement components. Refer to the following references:

• UFGS 14 21 00. 00 20 Electric Traction Elevators

• UFGS 14 21 13 Electric Traction Freight Elevators

• UFGS 14 21 23 Electric Traction Passenger Elevators

• UFGS 14 2 00 Hydraulic Elevators

6.2 The Contractor shall use Original Equipment Manufacturer (OEM) parts, unless the original equipment manufacturer is no longer able to provide a genuine replacement part or assembly. Prior to replacement of any part or parts with non-original equipment manufacturer parts the Contractor must first notify an authorized representative of Scott Inn in writing that the part is no longer available from the elevator equipment manufacturer. The Contractor shall then suggest an alternative part or assembly that will perform in exactly the same manner as though it was manufactured by the original equipment manufacturer. Also, a letter is required from the original equipment manufacturer, if they are still in business, indicating that a direct replacement part is not available. The requirement for Original Equipment Manufacturer (OEM) parts applies to all parts on the elevator equipment covered by this PWS. All repair work shall be in accordance with:

• Standard commercial (best) practices

• Using only new parts/components of equal quality

• Parts specified by (VTE) manufacturer to accomplish repairs If new parts/component are unavailable, a substitution (waiver) may be allowed -

• To use different components/parts which are equivalent with an authorized representative of Scott Inn's approval.

• To substitute part/components with the same form, fit, and function.

• Substitute parts which have passed (OEM/manufacturing) testing.

6.3 All incandescent elevator operating fixture lamps shall be replaced with LED type lamps when a fixture requires lamp replacement. This applies to all cab and landing signal fixtures only.

7. QUALITY CONTROL

7.1 The Contractor shall develop and maintain a written Quality Control Program (QCP) for the duration of the performance period to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17.1 (2016) and other applicable standards and codes. Within 30 calendar days of award the Contractor shall deliver the QCP to an authorized representative of Scott Inn and provide updates as required during the period of performance. At a minimum the QCP shall include:

• Procedures to eliminate recurrence of initial (identified/repaired) defects.

• Procedures to meet performance objectives identified in Paragraph 12, Service Summary.

• Describe how the Contractor ensures quality performance during the contract.

• Inspection forms and records which will be used for the service.

• Sufficiently detailed procedures for the handling complaints.

• Contact information for the quality control officer.

8. POST AWARD SITE SURVEY. The Contractor shall have thirty (30) calendar days from contract award to identify any existing conditions that prevent the full functionality of all VTE listed in Appendix A, “VTE Equipment Listing.” Scott Inn has the option to complete the repairs or direct the Contractor to complete the repairs at Scott Inn's expense. After this period the Contractor accepts responsibility for the condition of all equipment.

9. SUBMITTALS

9.1 The Contractor shall develop and submit to an authorized representative of Scott Inn an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. Each VTE shall have its own MCP tailored for the specific maintenance, testing, and inspection requirements of the equipment.

The MCP shall be developed according to requirements in ASME A17.1, Paragraph 8.6.1.2 and at a minimum shall include required inspections, timelines for inspections and maintenance to be performed during the performance period. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

9.2 The Contractor shall submit service/repair tickets to an authorized representative of Scott Inn within two (2) calendar days of all maintenance, servicing, inspection or repair activity. At a minimum the ticket shall include the date, VTE location, name of technician and description of work.

9.3 On a monthly basis, the Contractor shall provide a complete report of all VTE related work performed for Scott Inn. This will include a listing of each VTE and the work performed. This report shall be easily understandable and legible. It shall list all preventative maintenance work, call-backs, unscheduled work, scheduled work, and all required tests. The report shall also include the time the call was received by the Contractor and the time when work was started and completed. All work shall be broken down on a per VTE basis, not a generalization of tasks.

9.4 The Contractor shall submit to an authorized representative of Scott Inn an unaltered non-redacted copy of manufacturer's invoices for all reimbursable replacement parts within 14 calendar days of receipt.

9.5 The Contractor shall develop, maintain, and submit for approval a Quality Control Program QCP. QCP requirements are detailed in Paragraph 7.

10. SERVICES SUMMARY. The Government will evaluate the Contractor performance in accordance with the following criteria:

Performance Objective PWS Para

Performance Threshold Method(s) of Surveillance

1. Monthly Maintenance and Annual Inspections 100% complete.

4 Contractor must perform in accordance with ASME A17.1, and documented in the MCP, and delivered to an authorized representative of Scott Inn within 30 calendar days of contract award and each option year.

100% Inspection

2. VTE Service Availability 4.5 Minimum VTE availability is 95%. Calculation = (sum of all VTE)(# days in month)-(# down VTE)(number of down days) / (# VTE)(# days in month).

Customer Complaints, Periodic Surveillance

3. Routine Service Call Response Time Response to routine calls within the time specified in Paragraph 5.2.

5.2 Response to routine service calls

are on-time 100% of the time on a monthly basis.

100% Inspection

4. Emergency Service Call Response Time.

Response to emergency calls within the time specified in paragraph 5.3.

5.3 Response to emergency service

calls are on-time 100% of the time on a monthly basis.

100% Inspection

5. Call-Backs.

Repairs are of high quality resulting in reduced service calls.

5.5 No more than two service calls

per VTE during any month.

Customer Complaints

6. Inspection – MCP Adherence

4.2, 4.10 through 4.13

Inspection to MCP 100% 100% Inspection

7. Preventative Maintenance - MCP Adherence

4.3 and 4.7

Preventative maintenance is performed to MCP 100% of the time.

100% Inspection

8. Service Call Completion Displays efficient troubleshooting capability.

5 Worked continuously to completion all service calls.

100% Inspection

11. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided on all invoices NOT covered by the current VTE maintenance agreement. Reporting inputs will be for the labor executed during the period of performance for each individual invoice. The Contractor must submit all such invoices to an authorized representative of Scott Inn.

12. GENERAL INFORMATION

12.1 CONTRACTOR CONTACT INFORMATION. The Contractor shall provide the names and telephone numbers for individuals appointed as Point of Contact (POC) for all work requirements stated herein.

12.2 HOURS OF OPERATION

12.2.1 NORMAL HOURS. Normal duty hours of operation shall be between the hours of 0700 to 1700 hours Monday through Friday. Scott Inn reserves the right to change hours of operation or restrict Contractor access. The Contractor may request to work hours other than normal duty hours, however Contractor shall receive authorization from an authorized representative of Scott Inn prior to doing so. Approval for changes in normal work hours, extended hours during exercises or mission changes will not be unreasonably withheld.

12.2.2 FEDERAL HOLIDAYS. The Contractor is not required to provide services other than emergency on Federal holidays. Current holidays include New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

12.3 SECURITY REQUIREMENTS. All personnel employed by the Contractor in the performance of this contract and any representative(s) of the Contractor entering the Government installation shall abide by all security regulations of the installation.

12.4 CONTRACTOR CONSENT TO BACKGROUND CHECKS. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes.

Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

12.5 BADGES. The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

12.6 CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB. All

contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

12.7 ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS

(FPCONS). Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

12.8 AT LEVEL 1 TRAINING FOR CONTRACTORS. AFI 10-245-O published on 07 Dec 20 states 100% of contractors will complete AT Level I (Antiterrorism Awareness). This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training. The new AFI states:

Contracting Squadron (CONS) Commanders:

(1) Coordinate performance work statement (PWS)/statement of work (SOW) and modifications with the installation Antiterrorism Officer/Antiterrorism Program Manager (ATO/ATPM) to ensure AT considerations and measures are included in all applicable contracts and that all AT standards are in compliance. (T-1).

(2) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3).

Coordination for training should be done by the requiring unit after contract award.

(3) Work with ATO/ATPM to coordinate AT-specific contracting measures for inclusion in the installations AT Plan. (T-2).

(4) Coordinate necessary background investigations for contractors with the installation information protection office and work with the ATO/ATPM to develop mitigation measures that limit the potential for terrorist and insider threats posed by contractors while on the installation.

(T-1)

(5) Incorporate required AT clauses, related supplements, and local AT measures as part of requirements for DoD contracts, as described in Standard 18. (T-0)

12.9 PROPERTY PROTECTION. Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

12.10 SAFEGUARDING CLASSIFIED OR UNCLASSIFIED INFORMATION. The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

12.11 NON-DISCLOSURE AGREEMENTS. To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

12.12 PRIVACY ACT. Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

12.17 CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. N/A

12.18 SPECIAL QUALIFICATIONS. The Contractor representative will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to COR upon request) in maintenance of VTE.

12.19 SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate authorized representative of Scott Inn. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

12.20 ENVIRONMENTAL CONTROL. The Contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the COR. The SDS data is subject to random checks by the government. The contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility.

If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify an authorized representative of Scott Inn and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

12.21 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV).

The VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

13. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the contracting officer immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

14. REAL ID ACT INFORMATION

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until October 1, 2021.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa N. Marianas

The following states/territories are compliant with the REAL ID Act.

Alabama Arizona Arkansas Colorado Connecticut Delaware DC Florida Georgia Hawaii Indiana Iowa Kansas Louisiana Maryland Michigan Mississippi Nebraska Nevada New Mexico New York N. Carolina Ohio S. Dakota Tennessee Texas Utah Vermont West Virginia Wisconsin Wyoming S. Carolina Idaho N. Dakota Puerto Rico Washington N. Hampshire Massachusetts Guam Virginia Minnesota Illinois Virgin Islands California Rhode Island Alaska Montana Missouri Pennsylvania Kentucky Maine New Jersey Oregon Oklahoma

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent) -

U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans’ Health Administration (VA) ID

Please contact Pass and Registration at 256-3020/2008 if you have any questions or need additional information.

APPENDICES

A. VTE Equipment Listing

Appendix A - VTE Equipment Listing

Item Type of VTE Location of VTE Manufacturer

Capacity

(LBS)

Year Installed

1 Traction Elevator 1812 Galaxy 3500 2017 2 Traction Elevator 1812 Galaxy 3500 2017 3 Traction Elevator 1812 Galaxy 4500 2017