Scope of Work Mount Rogers RFP Fleet Management and GPS Telematics Solution.xlsx
XLSX spreadsheet 33 KB Posted
- Solicitation number
- RFP-127608
- Issued by
- York County, Virginia
About this file
This is a Scope of Work document for a Request for Proposals issued by Mount Rogers Community Services (MRCS), a Virginia-based organization seeking a comprehensive fleet management and GPS telematics solution. MRCS is requesting proposals from qualified vendors to provide integrated software and hardware capable of tracking and managing a fleet of approximately 200-225 vehicles with employee user licenses. The solution must encompass real-time vehicle telemetry, GPS tracking with data points every 5 seconds, telematics hardware with 4G LTE and dual-SIM connectivity, electronic logging devices (ELDs), dash cameras, asset tracking, and mobile applications for both drivers and administrators across iOS and Android platforms. The Scope of Work outlines extensive functional requirements including vehicle parameter monitoring (fuel level, tire pressure, battery voltage, engine diagnostics), support for light-, medium-, and heavy-duty vehicles including electric vehicles, and integration capabilities with payroll, HR, dispatch, ERP, and fuel management systems. Additional requirements encompass routing and optimization, maintenance scheduling, parts inventory management, driver training and compliance tracking, Hours of Service (HOS) compliance for both US and Canada, Driver Vehicle Inspection Reports (DVIR), and comprehensive reporting and analytics capabilities.
The pricing structure requires vendors to submit detailed cost breakdowns organized by annual licenses (fleet and employee users), software modules (base and add-ons), third-party integrations, annual support and training expenses, and one-time implementation fees with both first-year and five-year total cost projections. The solution must meet specific security and technical standards including SOC2 Type 2 certification, SSL encryption with 256-bit AES, TLS 1.2 protocols, FIPS 140-2 compliance, and support for Single Sign-On (SSO) via Microsoft Entra ID and SAML. Vendors must demonstrate experience with nonprofit and community services organizations, particularly Virginia Community Services Boards (CSBs) or similar state-funded behavioral health, disability, and substance abuse organizations, and provide references from comparable-sized organizations with $50 million or greater budgets. The vendor information sheet requests details on years in business, customer industry experience, implementations completed within the past 12 months, support and training options at various service levels, implementation timelines from contract signing to go-live, and documentation on experience with Virginia Community Services Boards or equivalent state-funded organizations.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 2026022 - Fleet Management.pdf |
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Text version
Requirements
| Mount Rogers Community Services |
| Software/Hardware Requirements |
| How achieved? B= base module; A= add-on module (list name of module and make sure it is included in the pricing by name); T= third-party add-on (list name of application and make sure it is included in the pricing by name) | Name of add-on module or third-party application OR mentionable advantage/disadvantage of software re: requirement | |
| Requirement | Method | Notes |
| Technology, Integration & Security | ||
| Is there a mobile app for drivers to upload required documentation and check compliance status? | ||
| Can the solution integrate with payroll, HR, or dispatch systems (via APIs or other methods) | ||
| Data privacy policies | ||
| Backups and contingencies for server outages | ||
| Mobile access | ||
| Protection from denial of service attacks | ||
| Describe your technical support services | ||
| 24/7 Support via phone, email, and chat | ||
| Technical support documentation | ||
| Dedicated customer success manager | ||
| SOC2 Type 2 Security Certification | ||
| No Default Passwords or Debug Modes | ||
| All communications secured by SSL with 256-bit AES encryption | ||
| TLS 1.2 protocols | ||
| FIPS 140-2 compliant encryption standards | ||
| Redundant hosted software service | ||
| Hardware runs digitally signed firmware | ||
| Support for SSO | ||
| Functional Requirements | ||
| Real-time vehicle telemetry (position, engine status and diagnostics update continuously, in real-time) with GPS data-points every 5 seconds | ||
| Ability to monitor vehicle parameters (Battery voltage, mileage, engine hours, fuel level, fuel consumption, DEF level, seatbelt, fault codes, tire pressure, oil pressure, idling, power take-off) | ||
| Automatic detection, decoding and alerting of diagnostic trouble codes | ||
| Ability to track light-, medium-, and heavy-duty vehicles | ||
| Ability to track electric vehicles (Ability to track electric vehicles (State of Charge (SOC), kWh and MPGe.) | ||
| Ability to self-install | ||
| FMCSA certified Electronic Logging Device | ||
| Automated real-time device health monitoring and reporting | ||
| Automatic over-the-air firmware updates | ||
| Automatic GPS pairing of telematics equipped trailers to telematic equipped vehicles. | ||
| Interoperability across vehicle telematics, asset telematics, and dash cams | ||
| Technical Requirements | ||
| Minimum of 4G LTE cellular connectivity with dual-SIM card functionality | ||
| Support for the FirstNet cellular network for first responders and public utility supporting fleets. | ||
| Dual-band GNSS compatible with both GPS and GLONASS satellite constellations | ||
| Integrated 6 axis accelerometer enabling harsh event detection | ||
| Bluetooth 5.1 accessory support | ||
| Ability to store HOS, Trip and Harsh event data (Cache) when outside of cellular coverage and forward data when connectivity is restored | ||
| Support for OBD-II, J1939 and J1708 | ||
| Up to four available USB ports capable of powering and charging accessory devices (up to 2A at 5V) | ||
| Support for both 12V and 24V vehicle systems and up to 36V for Assets | ||
| 2 built-in digital auxiliary inputs (with expansion up to 10) | ||
| Accessory Hardware | ||
| Available integrated road and dual-facing dash cameras | ||
| Available integrated asset tracking | ||
| Available integrated engine immobilizer | ||
| Available integrated panic button | ||
| Available ID card reader | ||
| Available Integrated wireless Driver ID token | ||
| Available integrated diagnostics hub (Single Wire CAN, ISO 9141, ISO 14230, KWP200, J1850 VPW and PWM, and 2 Additional High-Speed CAN lines) | ||
| Microsoft Entra ID SSO | ||
| Driver Efficiency & Communication | ||
| Support for time-on-site reporting | ||
| Support for reporting on co-location of supervisors with work crews | ||
| Ability to monitor & report on safe/efficient driving behaviors (Idle time, stop time, breaking, acceleration, speeding, cornering / swerving, high torque, over speed, green band, cruise control activation, anticipation) | ||
| Ability to monitor & report on idling without PTO engaged | ||
| Ability to support two-way messaging between drivers and dispatch | ||
| Ability to support text to speech messaging while vehicle is in motion, to keep drivers safe | ||
| Routing & Dispatch | ||
| Ability to dispatch drivers in real time | ||
| Ability to update dispatches and routes | ||
| Ability to alert on vehicle movement outside of an expected route | ||
| Ability to configure route stop arrival alerts | ||
| Support for route planning and optimization | ||
| Support for real-time dispatch of closest vehicle | ||
| Ability to determine if fleet vehicles were near a location at a historical point in time | ||
| Reporting on planned vs. actual performance in route execution | ||
| Ability to support both automated & manual route tracking | ||
| Configurable automated route tracking parameters; ability to define tracking windows and on-time performance | ||
| Ability to share live ETAs (Internally and Externally) | ||
| Workflows | ||
| Ability to define configurable workflows for drivers to follow. (Start of Day, End of Day and at Route Stops) | ||
| Ability to define custom DVIR templates for different vehicles/equipment in our fleet | ||
| Ability to create custom driver documents available in the driver app (Ex. Bill of Lading, Fuel Receipt, Proof of Delivery) | ||
| For Custom Driver Documents, the ability to create any type of field (Ex. Text, Multiple Choice, Photo, Bar Code, Scan Document, e-signature) | ||
| For Custom Driver Documents, the ability to capture advanced data types, including e-signatures and barcodes | ||
| Ability to add custom buttons to launch custom app and or websites from the Driver Application | ||
| API & Integrations | ||
| Extensive marketplace of 3rd-party integrations? | ||
| Does your solution integrate with UKG? Please list. | ||
| Does your solution integrate with Netsuite? Please list. | ||
| Does your solution integrate with Fuel Management solutions? Please list. | ||
| Does your solution integrate with Compliance solutions? Please list | ||
| Does your solution integrate with Routing/Dispatch solutions? Please list. | ||
| Does your solution integrate with Navigation solutions? Please list | ||
| Does your solution integrate with Supply Chain solutions? Please list. | ||
| Does your solution integrate with Tire Monitoring. solutions? Please list | ||
| Does your solution have prebuilt OEM Integrations? Please list | ||
| Does your solution integrate with Maintenance solutions? Please list. | ||
| Asset management integrations such as ESRI and AssetWorks | ||
| Publicly documented REST-based API | ||
| Can the raw data be exported for internal dashboard solutions? | ||
| AI Assistant | ||
| Integrated AI Assistant | ||
| AI models are used to power the AI Assistant | ||
| Can AI Assistant be disabled? | ||
| Does the AI Assistant respect user permissions and data access controls? | ||
| Is data privacy and security enforced in the AI Assistant? | ||
| AI Assistant use cases | ||
| AI Assistant roadmap | ||
| AI capabilities/features/functionality - please provide listing and description of each not already discussed. | ||
| Planning & Scheduling Requirements | ||
| Support intuitive work assignment functionality | ||
| Enable flexible rescheduling of tasks to accommodate emergent situations or changes in operational priorities | ||
| Maintenance Requirements | ||
| The system shall support automated scheduling of maintenance events based on key operational metrics | ||
| Able to display relevant part and filter information within the preventive maintenance (PM) inspection checklist | ||
| Provide real-time visibility into in-house maintenance parts inventory across all locations | ||
| Repair Requirements | ||
| Support the configuration of standard job times for common repair and maintenance tasks | ||
| Track the actual start and finish times of repair jobs in real time | ||
| Provide real-time visibility into in-house repair parts inventory | ||
| Support comprehensive tracking and classification of break-fix maintenance activities | ||
| Warranty & Recall Requirements | ||
| Support the tracking and submission of warranty claims to recover costs associated with covered repairs | ||
| Integrate with OEM systems to retrieve and manage warranty recall notices and safety bulletins | ||
| Support the identification and management of warranty-eligible work, including cost tracking and variance analysis | ||
| Parts Inventory Management Requirements | ||
| Provide real-time visibility into physical parts inventory at all garage sites and the central storeroom | ||
| Support automated parts reordering based on predefined minimum and maximum inventory levels | ||
| Accommodate various units of measure for inventory items | ||
| Support a variety of methods for ordering materials | ||
| Support the transfer of inventory parts between garage sites and the central storeroom | ||
| Support the creation and management of parts kits for common maintenance tasks | ||
| Allow users to pull a comprehensive parts master list | ||
| Display the cost of inventory items on the parts master list | ||
| Support the addition and tracking of non-vehicle items in inventory | ||
| Support storage and retrieval of documentation and diagnostic data related to parts and repairs | ||
| Timekeeping Requirements | ||
| Integrate seamlessly with HR Payroll System to ensure accurate and timely payroll processing | ||
| Client Engagement Requirements | ||
| Support scheduling of vehicle service appointments and sending notifications to clients | ||
| Provide real-time status updates to clients regarding their vehicle service | ||
| Provide the clients with secure access to their vehicle’s service history | ||
| Vendor Management Requirements | ||
| Support tracking of all repairs and maintenance services performed by external vendors | ||
| Track repairs and maintenance performed by vendors at SCE facilities | ||
| Track all parts and labor expenditures associated with vendor services | ||
| Track vehicle downtime associated with vendor repairs and maintenance | ||
| Financial Requirements | ||
| Integrate seamlessly with ERP to consolidate data related to repairs, parts, and labor | ||
| Support real-time tracking of all costs associated with fleet maintenance | ||
| Generate detailed reports that break down maintenance costs by category | ||
| Provide clients with secure access to a portal displaying detailed repair and parts cost information | ||
| Support allocation of maintenance costs to specific vehicles or departments | ||
| Maintain a comprehensive history of all repairs and parts used for each vehicle | ||
| Ensure all repairs and parts replacements are compliant with industry standards and warranty requirements | ||
| Reporting Requirements | ||
| Do you meet VADRPT (Virginia Department of Rail and Public Transportantion) requirements? | ||
| Provide both standard and customizable dashboard reports to support operational visibility and decision-making | ||
| Support ad hoc reporting to allow users to generate custom reports on demand | ||
| Allow users to generate a full parts master list across all locations | ||
| Provide visibility into the cost of inventory items | ||
| Track and report on mechanic productivity | ||
| Track second repairs and repair quality issues | ||
| Track and report on vehicle downtime | ||
| Support reporting on work scheduling and prioritization | ||
| Provide calendar views for work assignment | ||
| Capture and maintain records of equipment-specific training completed by employees. |
The system must:
- Log training sessions by equipment type and employee.
- Track training completion dates and renewal requirements.
- Support reporting for compliance and audit purposes Track employee qualifications and certifications, including specialized credentials such as opacity testing and boom operation.
The system must:
- Store certification types, issue dates, and expiration dates.
- Alert supervisors of upcoming expirations.
- Support filtering and reporting by certification type or employee role.
Track Automotive Service Excellence (ASE) certifications for technicians.
The system must:
- Record ASE certification types, levels, and expiration dates.
- Notify users and supervisors of upcoming renewals.
- Support reporting by certification status and technician.
Interface with SCE’s legacy corporate training system to ensure continuity of training records.
The system must:
- Import training data including course names, completion dates, and certification status.
- Track expiration dates and critical renewal deadlines.
- Allow upload of third-party training records and certificates.
- Generate alerts for critical dates such as expirations or mandatory refreshers.
| Does the platform support pre-built and custom course creation? |
| How are training assignments triggered? |
| Do drivers have mobile access, and is progress tracked? |
| Does the solution support AI or incident-based personalized training? |
| What integrations are available? |
| What content types are available? Can we upload our own media? |
| Does the platform support all workers (not just drivers)? |
| Vehicle Maintenance Reporting Standards (VMRS) Code Requirements |
| Support the use of VMRS (Vehicle Maintenance Reporting Standards) codes to classify and track all parts inventory. Each part entered be associated with a valid VMRS code to enable standardized reporting, benchmarking, and analysis across all garage locations |
| Support the classification and tracking of labor activities using VMRS (Vehicle Maintenance Reporting Standards) codes. Each labor entry, whether for preventive maintenance, repairs, inspections, or diagnostics must be associated with a valid VMRS code to ensure consistency in reporting, benchmarking, and performance analysis |
| Automated Notification |
| Support automated notifications and email alerts triggered by specific events or data conditions |
| Automatically notify drivers when maintenance on their assigned vehicle is complete |
| Conversion Requirements |
| Support the migration of historical maintenance records from existing system into the new system |
| Support the digitization and integration of garage records |
| Include a clearly defined scope for historical data conversion |
| Fleet Asset Management Requirements |
| Support the end-to-end process of acquiring new fleet assets |
| Support fuel tracking and allocation without relying on fuel cards |
| Manage driver profiles and assignments |
| The fleet management system shall reflect organizational hierarchy for reporting and access control |
| Support strategic planning for vehicle replacement |
| Manage leased vehicles and equipment |
| Support the sale and remarketing of retired fleet assets |
| Support comprehensive data management for all fleet assets |
| Reporting and Training |
| Easily added fields to existing reports |
| Robust canned reporting capabilities across all modules |
| Drilldown to detail from reports |
| Reports exportable to multiple formats (PDF, Excel, Word, csv, etc.). |
| Scheduled standard reports can be emailed from system to non users |
| Available training resources such as live training and step-by-step videos |
| Provide a location-based activity report to help gain visibility into the efficiency of the fleet and investigate customer detention time and unauthorized driver use of vehicles. |
| Provide a report that compares actual co-location time spent (by supervisor) versus a specified goal. |
| Provide a report that compares the performance of your fleet in areas of Safety, Speeding, and Efficiency relative to similar fleets. |
| Time Tracking and Labor Cost Allocation |
| What is the recommended cutover strategy (parallel run, big bang, phased by module)? Describe risks and mitigations for each. |
| Custom Record and Object Capabilities |
| Does the platform include native time tracking where employees can log hours against specific grants, projects, programs, or funding sources with approval workflows and direct cost allocation — or is a third-party time tracking system required? |
| Physical Asset Tracking |
| Can administrators create entirely new record types (beyond standard options) with custom fields, forms, sublists, workflows, and role-based access — without custom development or vendor professional services? Provide examples of custom record types created by other nonprofit customers. |
| If the organization tracks equipmentacross multiple locations — does the platform include native inventory or asset tracking capabilities, or is a third-party system required? |
| GPS tracking and geo fencing |
| Can tracked items be associated with specific locations for cost allocation? |
| Vehicle Maintenance |
| Ability to create custom preventative maintenance schedules triggered on time, mileage and/or engine hour intervals |
| Ability to track maintenance actions per vehicle |
| Ability to identify and alert fault codes on vehicles |
| Ability to review the fault code history for a vehicle |
| Ability to alert on low vehicle DEF level |
| Fuel & Energy |
| Support for reporting on electric vehicles including display of current state of charge, battery health, and charging status |
| Support for reporting on fuel efficiency and estimated carbon emissions |
| Support for reporting on driver efficiency beyond miles per gallon (including coasting, idle time, anticipation, cruise control use, Green band, Overspeed and High Torque) |
| Ability to provide recommendations for fleet electrification. Including (Lifetime usage,Average daily range, Estimated annual fuel savings,Max range and Estimated annual emissions saved) |
| Ability to alert on low vehicle fuel state |
| Support for Yearly & quarterly IFTA filings in a report or API |
| Ability to detect fraudulent fuel purchased within the platform and API integration with Fuel Card vendors |
| Vehicle Utilization |
| Support for utilization reporting |
| Ability to alert on unexpected vehicle or asset movement |
| Support for time-on-site reporting |
| HOS/ELD |
| Support for Hours of Service (HOS) for both US and Canada |
| Support for 16-Hour Short Haul Exemption - 391.1(o) |
| Support the ability to auto-switch out of 16-hour |
| Support for USA Adverse Driving Exemption (USA) 395.1(b)(1) |
| Support for the Canadian Short-Haul Exemption |
| US ELD functions meet all FMCSA Part 395 logging requirements |
| Compliance dashboard summarizing HOS violations and unassigned driving segments |
| Automatic recommendation of driver assignment for unassigned driving segments based on facing driver facial camera image. |
| Automatic annotation of unassigned segments for non-driver yard moves |
| Support allowing dispatch or driver to designate vehicle as regulated or unregulated |
| Support multiple DOT #'s for both driver or dispatch switching |
| Provide Driver-friendly yard move behavior |
| Provide the ability to un-accept claimed drive time |
| Provide a report for HOS Diagnostic and Malfunction problems |
| Provide the ability to lock drivers on the HOS dial screen while moving. |
| Provide the ability to customize standard log remarks |
| Driver Vehicle Inspection Reports |
| Support for Driver Vehicle Inspection Reports (DVIR), including photos |
| Supports customization of DVIR templates for different groups of vehicles |
| Notification of missing driver vehicle inspection reports |
| Is there a ability to automate an accident report? |
| Ability to alert on DVIR defects for both unsafe and safe to drive status |
| Administrator Requirements |
| Ability to access dashboard from web browser |
| Ability to access dashboard from native IOS or Android mobile app. |
| Tag-based structure to create hierarchical groups of users and assets to allow for flexible administration of sub-organizations |
| Ability to assign attributes to objects |
| Customizable user roles and permissions settings |
| Configurable driver/employee apps |
| Configurable driver/employee workflows |
| Configurable vehicle types, reports, and alerts |
| Ability to set condition-based alerts |
| Customizable geofences |
| User management with email verification, authentication audit logs, and two-factor authentication |
| Customizable data retention policies |
| Ability to brand dashboard by adding custom logo |
| Support for SAML/SP with JIT for administrative login. |
| Support for SAML/Idp for Driver login |
| Cloud-based Dashboard |
| Cloud-based fleet management tool |
| Support for Time and Attendance |
| Support for Non-ELD time tracking |
| Retention of all data for lifetime of the account, with ability to adjust default retention policy |
| Ability to layer custom overlay objects to the map |
| Integrated real-time weather map overlay |
| Weather Radar |
| Wind speed |
| Snowfall |
| Thunderstorm Risk |
| Temperature |
| Weather threats and public incidents |
| Real-time view of weather threats and public incidents |
| Integrated real-time traffic map overlay |
| Support for SMS, email and webhook alerts |
| Ability to export reports to .csv and PDF |
| Provide a reporting platform that allows customers to be able to create reports for an expanded dataset within the platform |
| Ability to schedule reports for distribution |
| Platform-wide search capability on VIN, driver name, serial & unit number |
| Ability to show activity in the dashboard |
| Ability to access training in the driver portal |
| Mobile Applications |
| Driver application (iOS and Android) |
| Available Installer mobile application (iOS and Android) |
| Fleet management application (iOS and Android) with integrated messaging, vehicle telematics, safety event review |
| Support for real-time two-way messaging between drivers and fleet managers |
| Support for both iOS and Android devices |
| Automatic over-the-air upgrades |
| Full feature-set within mobile app |
| Ability to add custom tiles to the driver app home screen |
| Ability to provide access to training in the mobile application |
| Navigation & Routing |
| Ability to generate both pre-planned and on-the-fly optimized routes. |
| Ability to simultaneously optimize routes for a fleet of vehicles with varying capacities and constraints. |
| Provides various optimization algorithms which allow the user to specify an optimization goal |
| Ability to distribute stops and workload equitably among drivers |
| Optimization for routes that start and end at a central depot. |
| Support for both pick-up and delivery operations within the same route. |
| Ability to model different routing scenarios and analyze their impact. |
| Easy to learn and navigate for dispatchers and planners. |
| Interactive map interface for visualizing routes, stops, and vehicle positions. |
| Easy modification of routes and stop sequences. |
| Ability to build route templates or territories |
| Ability to tailor the display to individual user preferences. |
| Evaluate customer data and determine the most efficient planned (strategic) routes. |
| Evaluate customer data and determine the most efficient territories for routing purposes |
| Based on customer’s ordering habits, determine the best delivery days to balance the volume throughout the week. |
| Reports and Analytics |
| Pre-built reports on route efficiency, driver performance, mileage, fuel consumption, on-time performance. |
| Ability to create ad-hoc reports based on specific needs. |
| Visual representation of critical metrics. |
| Trends and insights over time. |
| Export data to various formats (e.g., Excel, CSV). |
| Integration Capabilities |
| Robust and well-documented API for integration with existing systems. |
| Ability to integrate with ERP systems for customer data and order management. |
| Seamless import of orders and delivery requirements. |
| Architecture and Scalability |
| Preferred for ease of deployment, maintenance, and scalability. |
| Ability to handle anticipated growth in fleet size, number of stops, and users. |
| Single Sign-On (federated login), robust data security measures, compliance with relevant industry standards (e.g., GDPR, HIPAA if applicable). |
| Guaranteed uptime and disaster recovery plan |
| Support and Training |
| Dedicated project manager, implementation plan, and timeline. |
| Comprehensive training for dispatchers, drivers, and administrators. |
| Availability (hours, days), response times, multiple contact channels. |
| Comprehensive user manuals, technical guides, and FAQs |
| Information on release cycles and new features. |
| Route Execution |
| Seamless integration with existing or proposed GPS tracking devices |
| Monitor actual vs. planned route progress. |
| Notifications for delays, missed stops, or deviations from planned routes. |
| Define geographical boundaries and receive alerts upon entry/exit. |
| Dynamic updates to ETAs for customers and internal teams. |
| Driver App |
| Turn-by-turn navigation based on optimized routes. |
| Proof of Delivery/Service via digital data capture |
| In-app messaging between drivers and dispatch. |
| Functionality even without constant internet connectivity. |
| Ability for drivers to update their status (e.g., arrived, departed, completed). |
| HOS Tracking for ELD |
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Vendor info sheet Vendor Information Sheet
Directions: Enter information about your organization as it relates to the software focused on in this RFI.
| Provider Name | |
| Location | |
| Years in Business | |
| Customer Industry Experience | |
| Customers specific to the software platform (do not include other software platforms firm reps) | |
| Implementations completed within last 12 mths specific to the software for this RFI (do not include other software platforms firm reps) | |
| Support Plan options (VAR and software levels) | please provide different service levels and price structure |
| Training options (VAR and software levels) | please provide standard options - is it an online training course or library? |
| Nonprofit and community services board (CSB) specific experience | Describe experience with Virginia Community Services Boards or similar state-funded behavioral health/disability/substance abuse organizations. |
| Reference customers | Provide 2-3 references of similar size ($50M+ budget) nonprofit or government-funded human services organizations currently on the platform. |
| Implementation timeline | Provide estimated timeline from contract signing to go-live for an organization of this size and complexity. |
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Cost breakdown
| Vendor Software Cost Breakdown | |||||
| Directions: Fill in all grey cells to detail out elements of package costs. If any add-on modules or third party software packages are needed to complete functionalities, please detail names and costs in the provided areas. | |||||
| Quantity | Amount | Total | Notes | ||
| ANNUAL LICENSES | |||||
| Fleet | estimated | 200-225 | |||
| Employee users* | - 0 | *Please define what this means. |
Total User Expense - 0
| Software | ||
| Base Module | ||
| Add-on modules* | - 0 | *All should be indicated within the requirement matrix. Any documentation to describe modules should be provided. |
| Third Party Name | - 0 | Enter name of 3rd party software and estimated cost. |
| Total Software Expense | - 0 |
TOTAL ANNUAL LICENSE - 0
| ANNUAL SUPPORT | ||
| Support | - 0 | Detail should be on vendor info sheet |
| - 0 | ||
| Training expense or subscription | - 0 |
TOTAL ANNUAL SUPPORT - 0
TOTAL ANNUAL SUBSCRIPTION - 0
| ONE-TIME IMPLEMENTATION | |||
| Implementation Partner Fees | Hours | Rate | |
| First Year Total Cost | - 0 | ||
| Five Year Total Cost | - 0 | ||
| Add-on module 1 | |||
| Add-on module 2 | |||
| Add-on module 3 | |||
| Add-on module 4 | |||
| Add-on module 5 | |||
| - 0 |
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