Scope of Work - Lodge Cistern - 26Mar2026.pdf

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Ohio Division of Wildlife – Cistern Abandonment at the Pickerel Creek Wildlife Area “Lodge” in Vickery, Ohio

Ordering Division and Address:

ODNR - Division of Wildlife

Pickerel Creek Wildlife Area

3451 County Road 256

Vickery, OH 43464

Project Specifications:

Contractor shall include the supply of all labor, materials, and equipment required to complete the specified wetland embankment stabilization located at Pickerel Creek Wildlife Area. All services must comply with specifications listed below to include but not limited to the following items and comply with federal, state, and local governmental laws, regulations, codes, and ordinances. All work will be completed in a manner consistent with customary industrial practices. Contractor shall ensure that the job site is cleaned up, dispose of any debris, and leave no open hazards at the end of every workday. All itemized scope items listed below are by contractor, unless noted otherwise.

Address of Work Location:

3451 County Road 256

Vickery, OH 43464

41.43549, -82.96344

Scope of Services:

This project is for the abandonment and fill of an existing underground cistern at the “lodge” facility at Pickerel Creek

Wildlife Area. The Contractor shall:

➢ Remove the existing concrete top slab (approximately 12’ x 25’ x 4”)

➢ Remove the two (2) existing 6” x 25’ steel I-beam supports

➢ Excavate and remove all material to a depth of six (6) inches below existing grade

➢ Remove any existing plumbing and/or fixtures from the interior of the cistern

➢ Seal all inlet and/or outlet pipes through the cistern walls

➢ Fill the cistern void space with Flowable Fill – Controlled Low-Strength Material (CLSM)

▪ Existing cistern dimensions, below grade – 12’ W x 25’ L x 7’ D (approximately 70 CY)

▪ Use CLSM with compressive strength less than 300 psi

➢ Install and compact a six (6) inch deep pad / base of #57 limestone gravel, 12’ x 25’

➢ Install a new concrete slab (patio), 12’ x 25’, with a minimum thickness of four (4) inches

▪ Concrete slab shall contain appropriate reinforcement and be pinned to the existing block foundation of the structure

▪ Control joints shall be cut one (1) inch deep, spaced eight (8) feet apart

▪ Concrete slab shall be edged and broom-finished neatly

➢ Repair any/all ruts or other damage to the affected yard surrounding the cistern

➢ Seed affected areas with perennial cool-season grass and cover with two (2) inches of straw

The Contractor is responsible for locating and avoiding all utilities within the work area. Any damage to said utilities as a result of this project shall be repaired by the Contractor, at the expense of the Contractor.

Proposed materials must be submitted to the Area Representative and approved prior to construction. Weight tickets will be required for verifying sufficient aggregate coverage prior to project completion and payment.

See Figures 1-8 for project location and site photos. Separate attachments are included in the bid document for existing and proposed work cross-section drawings.

Contract Term:

Construction may commence on receipt of the approved project Purchase Order and shall be completed no later than

June 30, 2026.

Site Visit & Point of Contact:

Bidders are encouraged to visit the project site prior to submitting a bid. This will promote familiarity with the location and scope of work. Access to this site is available by appointment only. For access related questions and appointments, please contact Jim Brown by phone: (419)547-6007, or email: james.d.brown@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have performed a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation:

The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Preference:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all proposals will be considered for preference. Preference will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences.

The preferences shall be combined and applied as a total percentage of the original proposal to determine the score for evaluation purposes.

Preference will only be applied if there is at least one Contractor that does not qualify for that particular preference. For purposes of qualifying for a preference, a Contractor failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(A) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(B) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

mailto:james.d.brown@dnr.ohio.gov

(C) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(D) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Prevailing Wage:

Prevailing Wage rates and requirements are applicable to this project.

Contractor’s Statutory Obligations:

A. PREVAILING WAGES. Contractor shall comply with the prevailing wage requirements described under R.C. Chapter

4115 that include, without limitation, the requirements described under this section. If the Work is subject to payment of prevailing wage rates, the Contractor shall:

1. Pay to laborers and mechanics performing the Work the prevailing wage rates of the Project locality, as determined by the Ohio Department of Commerce, Wage and Hour Bureau;

2. Post in a prominent place readily accessible by all workers on the site, a legible listing of the current classifications of laborers, workers, and mechanics employed under this Agreement;

3. Ensure that the rates posted are current and remain posted in legible condition during the period of this Agreement;

and not be entitled to an increase in compensation on account of an increase in prevailing wage rates, except as otherwise provided by applicable law.

The Contractor may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

B. COMPLIANCE WITH LAWS. Contractor, in the execution of its duties and obligations under this Agreement, agrees to comply with all applicable federal, state, and local laws, rules, regulations, and ordinances.

C. DRUG-FREE WORKPLACE. Contractor agrees to comply with all applicable federal, state, and local laws regarding smoke-free and drug-free workplaces and shall make a good faith effort to ensure that none of its employees or permitted subcontractors purchase, transfer, use, or possess illegal drugs or alcohol, or abuse prescription drugs in any way while engaged in the Work provided for in this Agreement.

D. NONDISCRIMINATION OF EMPLOYMENT. Pursuant to R.C. § 125.111, Contractor agrees that Contractor, any subcontractor, and any person acting on behalf of Contractor or a subcontractor, shall not discriminate, by reason of race, color, religion, sex, sexual orientation, age, disability, military status as defined in R.C. § 4112.01, national origin, or ancestry against any citizen of this state in the employment of any person qualified and available to perform the Work.

Contractor further agrees that Contractor, any subcontractor, and any person acting on behalf of Contractor or a subcontractor shall not, in any manner, discriminate against, intimidate, or retaliate against any employee hired for the performance of the Work on account of race, color, religion, sex, sexual orientation, age, disability, military status, national origin, or ancestry. If required by R.C. § 125.111(B) and Ohio Administrative Code § 123:2-3-02, Contractor shall have a valid Certificate of Compliance (COC) from the Ohio Department of Development demonstrating compliance with affirmative action program requirements.

E. USE OF MBE AND EDGE VENDORS. R.C. § 125.081 requires state agencies to set aside purchases for Minority Business

Enterprises (“MBE”) and R.C. § 122.92 requires the Department of Development, through the adoption of rules, to establish agency goals for contracting with Encouraging Diversity, Growth and Equity (“EDGE”) businesses which will be applied at the contract level. ODNR encourages Contractor to purchase goods and services from Ohio-certified MBE and

EDGE vendors.

F. CONFLICTS OF INTEREST. No personnel of Contractor who exercise any functions or responsibilities in connection with the review or approval of this Agreement or carrying out of any of the Work shall, prior to the completion of the Work, voluntarily acquire any personal interest, direct or indirect, that is incompatible or in conflict with the discharge and fulfillment of their functions and responsibilities with respect to the carrying out of the Work. Any such person who acquires, whether voluntarily or involuntarily, an incompatible or conflicting personal interest on or after the effective date of this Agreement shall immediately disclose their interest to ODNR in writing. Thereafter, they shall not participate in any action affecting the Work, unless ODNR shall determine in its sole discretion that, considering the personal interest disclosed, their participation in any such action would not be contrary to the public interest.

Contract Award:

The contract will be awarded to the lowest responsive and responsible bidder. Bidders must submit pricing to complete the entire project as specified in the Scope of Services (total lump-sum). Failure to do so may result in the bid being deemed non-responsive.

The awarded contractor will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

All bidders must sign and attach the Standard Affirmation & Disclosure Form to their bid in OhioBuys. This may be signed electronically through Adobe or through a wet signature. If this is not attached, the winning bidder will be asked to sign before a contract can be routed for review.

Contact Information:

All inquiries and questions regarding this project should be submitted through the Inquiry tool within OhioBuys.

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