Scope of Work Landscaping Lawn Repair Irrigation.docx

SCOPE OF WORK

Landscaping, Lawn Repair and Installation of Irrigation System at U.S. Embassy Kyiv (PR15235939)

1. Project Overview

1.1. The U.S. Embassy in Kyiv requires professional landscaping services at the Embassy Compound located at 4 Ihor Sikorsky St. Services include installation and repair of irrigation systems, ground leveling, soil and gravel replenishment, and lawn repair.

1.2. The plan of area for landscaping services and estimated measurements are provided in the Attachment 1. The vendor is responsible to verify all dimensions and volumes of materials before submitting a quote.

1.3. All workmanship and installed materials shall be warranted for a minimum of 12 months from project acceptance.

1.4. The vendor shall remove garbage at the end of each working day as well as cleanup and restoration of all disturbed areas after works are fully completed and accepted. The vendor shall dispose the garbage and a dismantled materials and parts properly, at vendor’s expenses, according to Ukrainian laws and local requirements.

2. Scope of Work

2.1. Irrigation System

2.1.1. The vendor shall perform the following works:

2.1.1.1. Replace existing pop-up Hunter sprinklers of irrigation system in green area (see Attachment 1):

· Small sprinklers with Hunter Pro or equivalent, radius 1.2-5.2 m; quantity- 69 units.

· Large sprinklers with Hunter MP Rotator or equivalent, radius 2.5-10.7 m; quantity- 16 units.

2.1.1.2. Install new irrigation system in yellow areas (Attachment 1) according to the below requirements:

· Pop-up sprinklers shall be Hunter MP Rotator SS530, LCS515, RC S515 or equivalent, and provide complete rectangular coverage of area.

· PE100 SDR17 piping (32 mm) shall be installed at a depth of 35–40 cm.

· Pop-up sprinklers shall be installed along both sides of the lawn (see drawing in Attachment 2).

· Spare and replacement parts for irrigation system must be available locally or in the EU.

2.1.1.3. Develop and provide irrigation map to Contracting Officer Representative (COR) for approval prior to installation. This map shall include sprinkler’s make and model, quantities, their layout and the area covered by each sprinkler to avoid dry or oversaturated areas.

2.1.2. All new sprinklers must be precisely leveled to align flush with the final lawn grade. Compliance will be verified by the COR through visual and measurement inspection.

2.1.3. The vendor is responsible for adjusting irrigation intervals for correct irrigation at the new and repaired areas.

2.1.4. Functionality and leak-free performance of new irrigation system and replaced pop-up sprinklers and will be verified by the COR after completion.

2.2. Ground Leveling, Soil and Gravel Replenishment

2.2.1 The vendor shall level areas marked green and yellow on the plan in Attachment 1 by adding a soil to match curb heights. Adjustments range is from minimal to 10–15 cm (see pictures in Attachment 3). The total estimated volume of soil is 90 m³. The soil must be pH 6.5–7.5, loose, free from large lumps, debris, contaminants, and foreign impurities.

2.2.2 The vendor shall level area covered with gravel by adding a gravel to match curb heights. This area is within the green area along I. Sikorsky St., and Zh. Zhabaieva St., along the fence. Adjustments range is from minimal to 10 cm (see photo in Attachment 3). The total estimated volume of gravel is 3 m³. The gravel must match existing type, color and size of 10–20 mm.

2.3. Lawn Repair

2.3.1. The vendor shall seed the lawns by hydroseeding method in the areas where ground leveling was performed.

2.3.2. The vendor shall use Universal Lawn Mix M1 DLF Trifolium seeds (85% Ryegrass, 10% Red Fescue, 5% Meadow Sedge) or equivalent with the same mix of seeds. Original seed packaging must be provided to COR for verification and approval prior seeding.

3. Project Administration

3.1. Contracting Officer’s Representative

3.1.1. The Contracting Officer’s Representative (COR) is an authorized representative from Embassy side, that will be designated to monitor and administer specific aspects of an order on behalf of the Contracting Officer, ensuring the vendor meet his obligations.

3.1.2. All work shall be performed to the satisfaction of the COR who will constantly monitor the progress of work.

3.2. Vendor’s Authorized Representative

The vendor shall designate authorized representative. Any changes in the authorized representative must be submitted in writing to COR.

3.3. Period of Performance

The vendor shall promptly begin work under this order, diligently carry it out, and complete all tasks—including final cleanup—within twenty (20) consecutive calendar days after award.

3.4. Working Hours

3.4.1. The work is permitted daily from 8:00 to 19:00, including weekends and excluding holidays. The list of official holidays is provided in Attachment 4.

3.4.2. All work performed will be under the observation of the COR. The COR will normally assign an escort to observe the day-to-day activities of the vendor. Working hours must be approved by COR at least two working days in advance to ensure the availability of the required escort.

3.5. Project Schedule

The vendor shall prepare project schedule as horizontal bar chart indicating when the various portions of the work will be commenced and completed within the required period of performance. This bar chart shall be in sufficient detail to clearly show each segregable portion of work and its planned commencement and completion date.

3.6. Materials and Supplies

3.6.1. The vendor shall provide all materials, tools, equipment, and personnel to perform all services according to this scope of work.

3.6.2. All materials furnished by the vendor must be new.

3.6.3. The vendor will be provided with a storage and staging area as determined by the COR. The vendor will be responsible for cleanup of this space.

3.7. Power Supply, Water, and temporary services

The Embassy will supply free of charge temporary power and water.

3.8. Safety and Protection

3.8.1. The vendor shall protect the work as its proceeds, protect the area, which is next to the work area, and protect the materials and components from damage and deterioration.

3.8.2. Where pedestrian traffic is through or adjacent to work area, the vendor shall provide necessary guardrails and barricades to protect pedestrians and to prevent pedestrian access to work areas.

3.8.3. The vendor shall remove guardrails and barricades at completion of works.

3.9. Unsuitable Workers

Upon the request of COR, the vendor shall remove any person employed by him who, in the opinion of the COR, is incompetent or has conducted himself improperly. The vendor shall not permit a person who has been removed to return to the work site.

3.10. Project Deliverables

The vendor shall deliver the following to the Embassy within this project:

· Map of installed irrigation system (paragraph 2.1.1.2);

· Manufacturer’s manuals for all installed irrigation components (paragraphs 2.1.1.1 and 2.1.1.2).

3.11. Inspection and Final Completion

3.11.1. The COR will inspect and approve work at critical milestones: ground leveling, irrigation system installation (before covering pipes), hydroseeding, etc.

3.11.2. Upon final completion of the project, the COR shall inspect all finished works to ensure that they were completed in a satisfactory manner and all standards are met.

3.11.3. The work site and related areas must be in a clean and tidy condition. The vendor must test and ensure that installed irrigation system and replaced pop-up sprinklers are functioning properly.

4. Attachments (see next pages)

ATTACHMENT 1

Plan of Area for Landscaping, Lawn Repair and Installation of Irrigation System

Comments:

Green Area: ground leveling, soil and gravel addition, seeding the lawn where the ground level was lifted, and replacement of pop-up sprinklers Yellow Area: ground leveling, soil addition, seeding the lawn where the ground level was lifted, and installation of irrigation system.

Estimated measurements:

Green area lawn along I. Sikorsky St., from Embassy main entrance to monument on the corner of I. Sikorsky and Zh. Zhabaieva St., is 432 m².

Green square area lawn around the monument on the corner of I. Sikorsky and Zh. Zhabaieva St.- 230 m².

Green area lawn along Zh. Zhabaieva St., from monument on the corner of I. Sikorsky and Zh. Zhabaieva St. to Embassy Consular entrance, is 70 m².

Yellow area lawn along I. Sikorsky St., from Embassy main entrance to monument on the corner with Zh. Zhabaieva St. is 200 m².

Yellow area lawn along Zh. Zhabaieva St., from monument on the corner of I. Sikorsky and Zh. Zhabaieva St. to Embassy Consular entrance is 52 m².

The area for gravel replenishment is 126m².

ATTACHMENT 2

Required Installation Scheme of Pop-Up Sprinklers at Yellow Areas

ATTACHMENT 3

Pictures of Areas for Landscaping, Lawn Repair and Installation of Irrigation System

Picture 1. Green area lawn along I. Sikorsky St., from Embassy main entrance to monument on the corner of I. Sikorsky and Zh. Zhabaieva St.

Picture 2. Yellow area lawn along I. Sikorsky St., from Embassy main entrance to monument on the corner with Zh. Zhabaieva St. (area under trees)

Picture 3. Yellow area lawn along Zh.Zhabaieva St., from monument on the corner of I. Sikorsky and Zh. Zhabaieva St. to Embassy Consular entrance

Picture 4. Green square area lawn around the monument on the corner of I. Sikorsky and Zh. Zhabaieva St.

Picture 5. Green area lawn along Zh. Zhabaieva St., from monument on the corner of I. Sikorsky and Zh. Zhabaieva St. to Embassy Consular entrance

Picture 6. Gravel area within green areas along I. Sikorsky St. and Zh.Zhabaieva St. (along the fence)

ATTACHMENT 4

2025 Holiday List

* “Observed” means that if a holiday falls on Saturday/Sunday, it is observed on Monday (by Ukrainian law) and on Friday or Monday (by U.S. law).

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