Scope of Work Garden Mountain Mechanical Site Prep.pdf

Scope of Work

Quick Quote: Garden Mountain Mechanical Site Preparation

Summary:

The Virginia Department of Forestry is seeking a contractor who has working experience and knowledge in performing post-harvest mechanical site preparation on approximately 122 acres.

Work description:

Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision and supplies required to perform mechanical post-harvest site prep on lands owned by the George

Washington & Jefferson National Forests, Eastern Divide Ranger District in Bland County, Virginia, being managed by the Commonwealth of Virginia – Department of Forestry through

Good Neighbor Agreement (GNA) for the Round Mountain West Project #112860.

Quotes accepted until but no later than, Thursday January 10, 2024 at 2:00 PM.

If contract is awarded, the work shall be completed before May 1st, 2024

A certificate of insurance specifying the required insurances and limits stated in the

General Terms and Conditions document, with DOF listed as the additional insured, must be provided by the awarded contractor before work can begin.

Instructions: Review all solicitation documents and submit a per acre bid price on the electronic pricing grid provided within the solicitation. If you have any difficulties submitting a bid, please contact eVA customer care at (866) 289-7367. Please contact thomas.baumann@dof.virginia if you have any questions about the solicitation., *Bid price must be inclusive of time, labor, equipment and supplies.

Site Visit:

Visitation of the site is optional prior to submitting a bid. For more information, please call Ed Stoots at (540)492-0152 or email ed.stoots@dof.virginia.gov or call Zach Olinger at (276) 235-

2654.

Gates will be open and geo-referenced Avenza maps will be made available during the pre-bid site visits to provide access for inspection of areas.

Bidders are urged to inspect the contract areas to view current conditions prior to submitting a bid.

SITE CONDITIONS – DIRECTIONS”

mailto:thomas.baumann@dof.virginia mailto:ed.stoots@dof.virginia.gov

The contract areas are located on the George Washington and Jefferson National Forests, Eastern Divide Ranger District, Bland County, Virginia. These areas were harvested in the summer and fall of 2023. The harvest method for all units was a clearcutting with reserves (5– 15 residual Basal Area) on 1 timber sale (Round Mountain GNA – Garden Mountain timber sale).

Description / location of area to treat: (Also See Attachment A)

Area - Garden Mountain Road: From the Bastion I-77 exit take US 52 south for about 2 miles. Turn right on Hunting Camp Road (SR 615). Go about 5 miles. Turn right on Garden Mountain road (FS 610). Units 7, 6, & 5 are located after you turn right at the top of the mountain approximately 2.75 miles where FS Road 610 & 668 connect and along FS Road 668 which runs the top of the ridge with Unit 5 located approximately 2 miles out off FS 668. Unit 8 is located to the left of the intersection at the top of the mountain.

AREA Garden Mountain Road (FS 668)

UNIT ACRES BOUNDARY PAINT COLOR

5 33.8 ORANGE

6 32.3 ORANGE & Road prism partly

7 27.4 ORANGE & Road prism – 2 pieces

8 28.4 ORANGE & Road prism

SMZ’s ---- BLUE Bands in various areas within the units

TECHNICAL SPECIFICATIONS AND REQUIREMENTS:

Post Harvest Mechanical Site Preparation – Trees to Cut

Cut ALL trees and shrubs, including mountain laurel and rhododendron, equal to or greater than 1.0 inch up to 6 inches DBH inside the unit boundaries.

• Do not cut any ORANGE-banded trees in the unit. These are leave trees.

• Do not cut any oak species, hickories, black walnut, red spruce or American Chestnut sprouts, unless they show damage from logging operations or display poor form. We will identify a few good examples at Pre-bid visit and at Pre-work meeting.

• Areas inside streamside management zones (SMZs) designated on the ground with Blue bands are to be treated like the rest of the unit.

• Do NOT cut any SMZ boundary trees delineated with BLUE bands.

• Spring poles of any species are to be cut if they are 1.0” DBH as if they were upright.

• Do Not cut dogwoods.

• Advance oak regeneration is desired in these stands.

• No trees displaying poor form or mechanical damage from logging operations should remain after completion of site preparation work.

The boundaries of each unit are designated on the ground by 3 parallel slash marks painted in ORANGE facing into the unit with an ORANGE stump mark and roadway edges. Residual trees from the timber harvest are not to be damaged. Those trees will generally be 6 inches DBH and larger are designated on the ground with ORANGE bands.

Cutting Methods:

Trees shall be severed by chainsaw at a height not to exceed 6 inches from the ground. It is desired that trees be cut as close to ground level as possible. Ground level is considered from the up-hill side of the stump.

Disposition of Felled Trees:

Felled trees shall not be piled or windrowed but shall be left scattered throughout the area. Removal of the felled materials will be allowed where feasible. Any removal of material permitted will be for personal firewood use only. Vehicles will not be allowed inside the treatment area boundaries without prior approval.

Stream, Lake and Reservoir Pollution Prevention:

The contractor shall take sufficient precautions to prevent pollution of lakes and streams by fuels, oils, and other harmful materials. All streams will be kept free of all contractor generated debris.

Access:

The contractor will protect all trails, roads, ditches, fences and other improvements in the project area. Roads and trails will be kept free of logs, slash, and debris.

Roadways, ditches and road banks shall be free of all contractor-created slash and limbs. The road area prism to be kept free of slash is defined as the top of the cut bank on the uphill side of the road to the bottom of the road bank below the road.

Any road or trail used by the contractor that is damaged by his operation will be promptly repaired by him. Access guidelines will be provided. Access into some areas requires some walking.

Gates that are locked and not open to the public will remain closed and locked whenever the contractor is working in units located behind the gate.

Protection of Trees:

The contractor will use every precaution necessary to prevent damage to trees not to be treated.

Final Cleanup:

Before final acceptance, all trash, rubbish, and debris generated by the contractor’s operation will be removed from National Forest land.

Protection of Archeological /Historical Resources

The contractor, upon discovery of suspected archeological or historical materials, will cease work in the vicinity of such material and immediately notify the Department. Areas of archeological significance will be designated with 3 WHITE bands. There are no sites designated as such in the project area.

INSPECTION AND ACCEPTANCE:

Inspection

Inspection of work performed under this contract will be made by the Department to ensure compliance with the contract specifications. At a minimum, the contractor will be required to contact the Department prior to leaving each individual unit to facilitate prompt and timely inspections and the efficient operation of the contractor and their crew.

Department will accept contractor work unit by unit. In addition, any roads or trails in the work area must be free of contractor created slash and any materials used by the contractor must be cleaned up and removed from National Forest land.

MEASUREMENT AND PAYMENT:

Method of Measurement

The acreage of cutting units was determined by a global positioning system before the logging contractor harvested the units. The GPS used to determine such acreage was a Garmin.

Basis of Payment :

Payment will be made at the unit (acre) bid price for the number of acres successfully treated to standards.

• Contractor or Contractor’s Operations shall not allow:

a). The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and b). Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate, documented medical purposes).

Attachment A:

Round Mountain West GNA – Garden Mountain Timber Sale

Attachment B:

General Vicinity Map