Scope of Work Fuller Kitchen Equipment PM Contract~3.pdf

SCOPE OF WORK Fuller PM Food Equipment Services

Scope of Work Statement Page 1 of 3

Scope of Work Statement

MGL Chapter 149 Projects: With Labor Costs of $10,000 to $49,999

AWARDING ENTITY

Awarding Entity: DMH Agency Name and Address: Dr. Solomon Carter Fuller MHC; 85 East Newton St. Boston, MA 02118 Project Number:

Estimated Total Cost:

$6000 4/1/22-6/30/22 (FY22)

$25,000 7/1/22-6/30/23 (FY23)

$26,000 7/1/23-6/30/24 (FY24)

Labor = 100% Materials & Equipment = $ 0

CONTACT INFORMATION

Name and Title: Mark Smith Mechanical Engineer Phone: 617-626-8850 Email Address: mark.f.smith@mass.gov

CONTRACT AND BIDDING INFORMATION

Project Name: Fuller PM Food Equipment Services

Project Description (brief overview): The contractor shall provide monthly Preventative Maintenance (PM) services to all of the Dr. Solomon Carter Fuller Mental Health Center's main kitchen equipment.

Bid Sets Available (place, date and time): N/A

Mandatory Pre-Bid Conference Walk-Thru (place, date and time): Dr. Solomon Carter Fuller MHC; 85 East Newton St. Boston, MA 02118; Thursday 3/24/22 at 9:00am; Note: A site visit to the Solomon Carter Fuller Mental Health Center by the prospective bidders is a prerequisite for submitting a bid. Bidders may contact Mark Smith at (617) 626-8850 with any questions.

Bid Deadline: Tuesday 3/29/22 at 10:00 AM

OSD Trade Category: GRO40

Additional Information: The term of the contract shall be 2 years 3 month starting April 1st, 2022 to June 30, 2024, with the option to renew for two (2) consecutive years. Funding is subject to the appropriation of funds by the Legislature, in each fiscal year, for the purposes of this Contract. Contract to be billed monthly after service is complete.

Scope of Work Statement Page 2 of 3

DETAILED SCOPE OF WORK

Provide detailed scope of work of sufficient detail to bid on the project. Provide additional drawings, sketches, notes or specifications as needed and check he appropriate boxes below.

Drawings or sketches attached Notes or specification attached X Other attachment, if so, indicate: See Appendix A (Detailed Scope of Work) & Appendix B (List of Equipment – subject to modifications – final list to be provided at pre-bid walk-thru)

PROJECT SCHEDULE

Planned Start Date: April 1st, 2022

Contract Duration Until Substantial Completion: N/A

Contract Duration Until Final Completion: N/A

ATTACHMENTS

The following sections are included in the appendices and are part of this contract:

Instruction to Bidders Owner-Contractor Agreement General Conditions of the Contract Supplemental Conditions of the Contract X Prevailing Wage Rate Requirements

FORMS

It is the responsibility of the awarding entity to ensure that they obtain the required licenses/certifications from all workers who will be assisting with the work. The following forms are to be completed and submitted by the awarded bidder:

Form for General Bid Required Licenses /Certificates X Certificate of Insurance Certificate of Non-Collusion Contractor Authorized Signatory Form Payment Bond and Performance Bond

50% payment bond if total contract is >$25,000 OSHA Certificates for all employees

Scope of Work Statement Page 3 of 3

APPENDIX A: Detailed Scope of Work

1. Preventive maintenance (PM) is defined as the testing, lubricating, tightening, filter cleaning, coil cleaning and Freon charging (if needed) on a monthly basis in accordance with the equipment manufacturer's maintenance specifications. The Contractor shall clean up all dust & debris from the PM service prior to leaving Facility.

2. The contractor shall provide preventive maintenance for the listed equipment in appendix B and as updated during the pre-bid walk-thru.

3. PM contract includes all labor to replace defective parts. Parts charges can be seen in #6.

4. Equipment requiring replacement parts at the time of the monthly inspection shall be brought to the attention of the Facility Engineer prior to review and approval.

5. The Facility Engineer will review the need for parts replacement with contractor. Prior to parts replacement, the contractor will submit to the Facility Engineer a written cost proposal to replace the needed part. The Facility Engineer will forward the cost proposal to the Business Office for the issuance of a purchase order. If the replacement is approved, there will be no additional charge for labor.

6. The Contractor shall bill for parts at their cost, plus a percentage no greater than 15%. Facility Engineer can request verification of Contractors cost if a part cost needs to be verified.

7. The contractor shall assure that maximum response time to emergency service request is not more than 48 hours after call is received.

8. Facilities Engineer shall be notified when contractor is onsite, prior to starting PM services each month. Upon completion of service, a copy of service receipt bearing the technician's signature & date shall be prepared and emailed to the Facility Engineer within a reasonable amount of time.

9. Contractor must meet with Facility Engineer prior to start date of this contract to schedule PM visits at a time convenient to facilities. Contractor is required to service the equipment the same day each month for continuity and scheduling ease. The equipment can be serviced best early morning.

Parking is available on the premises.

10. During the duration of this contract if new equipment is added to Equipment List there will be no additional monthly PM charge. If equipment is taken “out of service” there is no change in contract monthly costs.

11. Payment shall be remitted in accordance with Commonwealth of Mass. rules and regulations. A copy of signed receipt of service is required to be submitted with invoice.