Scope of Work for Reconnecting Residential Generator Reconnection (Revised).docx

DOCX document 39 KB Posted Jun 30, 2026

Attached to: Request for quotations for the reconnection and integration of backup generators at ten (10) official residential properties
Solicitation number: PR15890647-0001
Issued by: Department of State

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Written by GovTribe AI · Jun 30, 2026

This is a Scope of Work (SOW) for reconnection and integration of backup generators at ten (10) official residential properties of the U.S. Consulate General Cape Town. The contractor shall provide all labor, materials, supervision, tools, equipment, transportation, and incidentals to reconnect existing but non-operational generators that have not been maintained in two years and integrate them with existing solar, battery, and municipal power systems. Work includes site assessments, generator servicing, electrical reconnection, installation of Automatic Transfer Switches (ATS) or equivalent controls, interlocks, protection systems, and control wiring to ensure no back-feeding between power sources. The system shall operate with solar/battery as primary power, municipal utility as secondary, and generator as tertiary backup that automatically starts upon loss of both primary and secondary sources and shuts down when either is restored.

The contractor must perform comprehensive maintenance on all generators including engine and wiring inspections, corrosion removal, belt and filter replacements, fuel sampling, oil and coolant changes, and ATS component cleaning and inspection per manufacturer specifications. All work must comply with applicable electrical codes, UL requirements, NFPA guidelines, and Department of State safety procedures. Personnel requirements include qualified technicians with current trade licenses, Tesla-certified installers for battery system work, and designated on-site supervisors. Work hours are 8:00 AM to 5:00 PM Monday through Thursday and 8:00 AM to 1:00 PM Friday. Upon completion, the contractor shall submit test and commissioning reports, updated single-line diagrams, certificates of compliance for electrical installations, and as-built documentation. Evaluation criteria include project manager qualifications, staffing levels, trade certifications, work history with similar projects, detailed work plans with chronograms, material lists, equipment identification, and quality assurance plans. Subcontractors must be identified in proposals; failure to disclose subcontractor usage prior to award will result in a cure notice.

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RFQ - Generator Reconnection- PR15890647.docx	DOCX document	Jun 30, 2026
Overseas PO Clauses_Commercial Items.docx	DOCX document	Jun 30, 2026
EXPRESS-NDAA-CERTIFICATION-4.2026 (1).pdf	PDF	Jun 30, 2026

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Scope of Work (SOW) Reconnection of Residential Backup Generators

1. Background Backup generators are currently on site at multiple Consulate residences; however, they are not connected to the residential electrical systems and have not been maintained in 2 years. Therefore, they are identified as non-operational as backup power sources.

Existing solar and Tesla battery systems are installed and partially supporting electrical loads. The lack of generator integration reduces overall system redundancy and resilience.

This project is required to restore full backup power capability, improve energy reliability, and ensure compliance with operational and safety requirements.

2. Scope of Work The Contractor shall provide all labor, materials, supervision, tools, equipment, transportation, and incidentals necessary to reconnect and integrate the existing generators into the residential electrical systems.

Work shall include, but is not limited to:

· Conducting site assessments at each residence to determine system configuration and requirements

· Servicing of existing generators.

· Reconnecting generators to the electrical distribution systems

· Integrating generators with existing solar, battery, and municipal power systems

· Installing all required electrical components to ensure safe and compliant operation

· Ensuring proper system coordination and functionality across all power sources

3. System Operating Concept Upon completion, the electrical system shall operate in the following priority sequence:

1. Solar/Battery System – Primary source of power

2. Municipal Utility Power – Secondary source

3. Generator Power – Tertiary (backup) source The generator system shall:

· Automatically start upon loss of both solar/battery and municipal power

· Supply power only to designated essential loads

· Shut down automatically when primary or secondary power is restored

4. Performance Requirements The Contractor shall:

· Inspect and test all existing Government Furnished Equipment (GFE)

· Perform major maintenance service on generators as per the following schedule:

1. Inspect engine and generator wiring harness for wear and damages.

2. Inspect supports and spring isolators for soundness and stability.

3. Inspect unit thoroughly for loose fasteners.

4. Test and operate mechanical emergency shut off controls.

5. Clean radiator air passages and exhaust air ducts.

6. Clean intake louvers and ducts.

7. Check automatic open and close shutter-stats and thermatic fans.

8. Inspect unit for corrosion. Remove any corrosion, prime and paint.

9. Fill out maintenance checklist and report deficiencies

10. Perform any additional maintenance tasks that may be recommended in the manufacture’s operations and maintenance manuals.

11. Change oil and oil filter. (Must be changed every 250 hours or annually). To be performed after the load test in step 12.

12. Replace radiator coolant. (Every five years)

13. Replace the V and fan belts, tighten the belts with proper tension.

14. Replace all fuel filters and record differential pressure to start a baseline.

15. Replace air filters,

16. Check and inspect fuel diesel day tank.

17. Obtain fuel sample at day tank and storage tank for analysis.

18. Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, and connecting lugs of the ATS, Emergency circuit board.

19. Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

20. Check stationery and movable contacts.

21. Check system hardware, control wirings and power cables for loose connections.

22. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

23. Check the cabinet interior for loose hardware.

24. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

25. Submit service inspection and testing report.

· Identify and report deficiencies or non-functional components

· Design and install required:

· Automatic Transfer Switches (ATS) or equivalent controls

· Interlocks and protection systems

· Control wiring and circuitry

· Ensure no back-feeding occurs between power sources

· Configure automatic start/stop functionality for generators

· Ensure only essential circuits are connected to generator backup

· Comply with all applicable electrical codes and safety standards

5. Testing and Commissioning The Contractor shall perform comprehensive testing and commissioning, including:

· Generator start and stop functionality

· Power source transfer sequencing and prioritization

· Load transfer to essential circuits

· System response under simulated outage conditions

· Verification of all safety and protection systems All deficiencies identified during testing shall be corrected prior to final acceptance.

6.0 SAFETY.

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The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Consulate Cape Town Compound and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment.

•

In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

· The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

· All electrical equipment and associated materials for the Services Contract comply with UL requirements.

· Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances.

· Ensure that the Service Contractor’s personnel comply with all DoS safety procedures and requirements.

· Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Consulate Cape Town on request.

· Ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE);

· Safety is the highest priority on this and all OBO/OM/FAC/PS projects.

· The contractor shall direct all of those under his charge to work safely.

· Regular safety meetings shall be held among on-site contractor personnel, and safety concerns shall immediately be brought to the attention of the Post Safety and Occupational Health Officer.

7.0 PERSONNEL REQUIREMENTS

7.1 QUALIFIED LABOR AND TRADE LICENSES

· Contractors shall provide copies of trade licenses and certifications for their technicians

7.2 Installation must be done and tested by qualified technicians. Work on Tesla battery system should only be performed by Tesla certified installers.

7.3	All contractor personnel professional tradesman licenses shall be current and valid at the time of ACOR review and shall be maintained and remain current and valid for the complete duration of the project's execution, including the field deployment phase.
8.0	HOURS OF PERFORMANCE

8.1. Hours of performance are from 8:00 AM to 5:00 PM, Monday through to Thursday and from8:00 AM to 1:00 PM on Fridays.

9.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for Contractual duties and not for any other business or purpose. Contractor employees shall have access to the generators, hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission from either the Contracting Officer or the COR.

9.2.	Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.
9.3.	Standards of Conduct
9.3.1	General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.
9.3.2	Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.
9.3.3	Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.
9.3.4	Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.
9.3.5	Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

10.0 Selection

10.1 Contractors’ bids will be evaluated on the following items to determine viability of company to perform the required tasks:

• Project Managers name and qualifications provided.

• Number of employees contractor has on staff and number of employees to be dedicated to working at the Consulate.

· Proof of relevant trade certificates including Tesla installer certification.

• List of previous clients and relevant work history with similar projects provided.

•	A work plan (chronogram) that details duration and start dates for task to be performed.
•	A material list showing units and quantities of materials to be used.
•	Identify type and quantity of equipment, supplies, and materials required for performance of services under this contract.
•	Plan of ensuring quality of services including but not limited to contract administration and oversight.
10.2	If offeror intends to employ subcontracted labor, this must be clearly stated in the proposal. The Consulate understands the need for subcontractors in certain situations, and the use of them is permitted. No allowance will be given for problems or issues with subcontractors as this contract is between the offeror and the Consulate. Failure to identify the use of subcontractors prior to award is unacceptable and will result in a cure notice issuance.

10.3 NOTE: Failure to submit evidence of items in paragraph 10.0 may result in contractors bid receiving a grade of Unacceptable. When offeror receives a grade of unacceptable the submission receives no further consideration, including price.

11.0 Submittals and Deliverables

Upon completion, the Contractor shall provide:

· Test and Commissioning Reports

· Updated Single-Line Diagrams

· Certificate of Compliance (CoC) for electrical installations

· As-built documentation reflecting final system configuration

SENSITIVE BUT UNCLASSIFIED

File details come from the government source that posted it. Updated Jun 30, 2026.