Scope_of_Work_for_Engineering_Services_Jessup_Mill_Dam.docx

PERFORMANCE WORK STATEMENT (PWS)

Feasibility study of passage options at Jessup Mill Dam to support Roanoke logperch recovery

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide engineering design and stakeholder engagement services associated with fish passage alternatives at Jessup Mill Dam on the Dan River (Stokes County), North Carolina.

1.1 Description of Services/Introduction: Environmental engineering services are sought to design, plan, and engage stakeholders in fish passage alternatives at Jessup Mill Dam to improve habitat and connectivity for the federally-endangered Roanoke Logperch while providing a restoration that meets recreation and other river use expectations of the local community. Work entails data collection in the field, development of conceptual plans and alternatives, stakeholder engagement, and report preparation. For the field and stakeholder work, an on-site presence is needed. Expertise needed includes river restoration engineering, knowledge of the hydrogeology of the Dan River, ability to integrate or define flow needs of the Roanoke Logperch, and experience with environmental management and permitting programs in North Carolina.

1.2 Background: Jessup Mill Dam is located just above a fishing access point and conservation lands managed by the NC Wildlife Resources Commission (WRC). Above and below the dam, the riverine habitat is ideal for the Roanoke Logperch and removal or passage at this site is a high priority for WRC and the U.S. Fish and Wildlife Service (FWS) given the potential for the Roanoke Logperch to reach high quality headwaters habitat in the Dan River in Virginia. Initial conversations with the landowner of the property on both river banks has been positive, and we seek bids for a contractor to conduct dedicated stakeholder engagement, site studies (including data collection on habitat, flow, depth, and sediment assessment), and engineering design/cost assessment. The recipient will conduct outreach, planning and coordination among the stakeholder team and the dam owner; develop conceptual design(s) that incorporate the data collected into sketches to communicate possible passage scenarios and costs for stakeholder consideration and to facilitate environmental permitting; and engage the stakeholder team with the resources for them to select well-researched, designed, and costed-out options,.

1.3 Objectives: Conduct the data collection, conceptual design, planning, outreach, and engagement required to achieve a mutually beneficial outcome at Jessup Mill Dam allowing restoration of habitat for the federally-endangered Roanoke Logperch while meeting other river use expectations of the local community.

1.4 Scope:

Engagement and Project Concepts

1. Initiate engagement with project partners including the dam owner, NCWRC, and USFWS. Additional local partners, water users, or paddling groups, may be identified during this process.

2. Acquire and compile all existing river flow gauge data, GIS data, flood modeling data, and perform initial analysis of flow estimates that would guide a fish passage design.

3. Develop at least 3 potential concept plans that involve different levels of dam removal and fish passage options.

4. Perform site visits to collect initial survey data and to perform an initial assessment of the volume of sediment trapped behind the dam. Complete initial calculations to inform the feasibility of various concepts using this information.

5. Develop a final advanced concept rendering and cost estimate for a preferred design. This concept and estimate will be suitable for identifying all permit needs, and raising funds for the final design and implementation. Results shall be delivered in presentation format and in a final report.

Work entails up to 10 on-location field meetings for data collection and stakeholder coordination. The contractor should have experience river restoration engineering, knowledge of the hydrogeology of the Dan River, ability to integrate or define flow needs of the Roanoke Logperch, and experience with environmental management and permitting programs in North Carolina.

All of the work should be of a degree of completeness that it supports anticipated next steps. It is envisioned work under this contract will provide a foundation for subsequent work such as refined design and development of engineering project plans for a preferred alternative.

1.5. Period of Performance: The period of performance shall be from October 1, 2021 through December 31, 2022

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which (s)he assures (her)himself that work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays, if they can arrange to obtain time-sensitive observations before or after the holiday.

1.6.4 Hours of Operation: In general, for the work the contractor will be doing, there doesn’t appear to be any need to synchronize with the FWS office. It is more important to match contract work time with field data collection windows and the schedules of stakeholders.

1.6.5 Place of Performance: Field data collection will be within the Dan River watershed upstream and downstream of Jessup Mill Dam. Data interpretation, engineering calculations, design drawing, and preparation of reports may be carried out at the contractor’s place of business. The contractor must be able to be present for stakeholder meetings in the local area.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CO and the customer).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a valid driver’s license at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: Not applicable

1.6.7.2 Key Control: Not applicable

1.6.7.3 Lock Combinations: Not applicable

1.6.8 Special Qualifications: The contractor must be a professional and practicing engineer.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: contract manager, alternate contract manager and lead engineer. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor will be required to travel for field work and should budget in their proposal accordingly.

1.6.14 Other Direct Costs: Not Applicable

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide a Contracting Officer's Technical Representative to monitor and advise on all technical aspects of the contract and assists in contract administration.

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all human resources, supplies, equipment, facilities and services required to perform work under this contract.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials See section 4.1.

4.4. Equipment See section 4.1

PART 5

SPECIFIC TASKS

5. Tasks

Engagement and Project Concepts

· Initiate engagement with project partners including the dam owner, NCWRC, and USFWS. Additional local partners, water users, or paddling groups, may be identified during this process.

· Acquire and compile all existing river flow gauge data, GIS data, flood modeling data, and perform initial analysis of flow estimates that would guide a fish passage design.

· Develop at least 3 potential concept plans that involve different levels of dam removal and fish passage options that incorporate the data collected into sketches to communicate possible passage scenarios and costs for stakeholder consideration.

· Perform site visits to collect initial survey data and to perform an initial assessment of the volume of sediment trapped behind the dam. Complete initial calculations to inform the feasibility of various concepts using this information.

· Develop a final advanced concept rendering and cost estimate for a preferred design. This concept and estimate will be suitable for identifying all permit needs, and raising funds for the final design and implementation. Results shall be delivered in presentation format and in a final report which documents outreach, planning and coordination among the stakeholder team and the dam owner and includes the passage or dam removal conceptual design(s) and the concept rendering and cost estimate of the preferred design.

Work entails up to 10 on-location field meetings for data collection and stakeholder coordination. The contractor should have experience river restoration engineering, knowledge of the hydrogeology of the Dan River, ability to integrate or define flow needs of the Roanoke Logperch, and experience with environmental management and permitting programs in North Carolina.

All of the work should be of a degree of completeness that it supports anticipated next steps. It is envisioned work under this contract will provide a foundation for subsequent work such as refined design and development of engineering project plans for a preferred alternative.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

None