Scope of Work - Elevator Maintenance Miami.pdf

Scope of Work

The USDA-Agricultural Research Service, Subtropical Horticulture Research Station (SHRS) in Miami, Florida is tasked with efficiently and effectively maintaining the safety, genetic integrity, health, and viability of subtropical and tropical crop and ornamental plant genetic resources.

We are a germplasm repository, and we preserve genetic resources by various means, including seed and trees/plant

Subject: Statement of Work for an Elevator Maintenance w/ 4 option years contract in building 89 at the Subtropical Horticulture Research Station (SHRS) at 13601 Old Cutler Road in Miami, FL, 33158.

PROJECT CONTACTS:

a. CONTRACTING OFFICER (CO):

Lynn Hults USDA, ARS, SEA Area Administrative Office, Acquisitions & Personal Property/Fleet Bryan, TX 77802 Email: lynn.hults@usda.gov Phone: (912)646-9723

b. RESEARCH LEADER (RL):

Dr. Ricardo Goenaga

USDA, ARS,

Subtropical Horticulture Research Station 13601 Old Cutler Road Miami, FL 33158 Email: richard.goenaga@usda.gov Phone: (786) 573-7060

c. ADMINISTRATIVE OFFICER (AO):

Karla Agurto

USDA, ARS

Subtropical Horticulture Research Station 13601 Old Cutler Road Miami, FL 33158 Email: karla.agurto@usda.gov Phone: (786) 573-7058

Contract Requirements:

Service Visits Looking for a 1 year with 4 option year contract. Vendor will examine, maintain, adjust, and lubricate the Elevator units/equipment as necessary to promote the proper operation of those Units. Vendor will repair or replace any covered components if the repair or replacement is necessitated by normal wear and tear. These Service Visits will be performed Monday to Friday, 8:00 AM to 4:30 PM except during scheduled holidays or weekends.

Vendor will examine covered parts and components of the Unit(s) including:

• Control and landing positioning systems

• Signal fixtures

• Machines, Drives, Power units, pumps, valves, and above-ground jacks

• Car and hoist way door operating devices and door protection equipment

• Load weighers

• Safety mechanisms will also:

• Lubricate covered parts and components for smooth and efficient performance

• Adjust covered parts and components to promote safe operation

Service Requests Service also includes the dispatch of a technician to address minor adjustments to, and the release of any entrapped passengers from a Unit. Service Requests may be made from one or more of the following: you or your representative, the building or building's representative, emergency personnel, and/or passengers through the Unit’s communication device and/or from any applicable remote monitoring device attached to the Unit. Will respond to Service Requests during Regular Time, at no additional charge.

Testing Equipment Testing includes the following tests: annual safety tests for the hydraulic Units

Vendor Responsibilities:

Vendor and their staff are only authorized to use the front gate entrance to the property and only during normal duty hours (M-F, 7:00 a.m. to 4:30 p.m. except holidays). They are not to roam the grounds, use other exits, or drive to any area that is not serviced by the contract.

Vendor and staff must sign in building 89 when arriving to the station and sign out when departing for the day.

Buyer Responsibilities:

Buyer will provide a designated contact: Karla Agurto, Administrative Officer, phone: 786-573- 7058. Karla.Agurto@usda.gov.

Buyer Contact will review and approve all Seller invoices.