Scope of Work -Dove Field Establishment.pdf

Name or Title of the Service or Supply: Darke Wildlife Area Dove Field Establishment

Ordering Division and address: Ohio Division of Wildlife; Darke Work Unit, 1989 Northern Rd., Somerville, OH 45064

Scope of Work: Darke Wildlife Area Dove Field Establishment

The ODNR, Division of Wildlife is seeking contractors to plant and care for three (3) dove fields at

Darke Wildlife Area located in Greenville, Darke County, Ohio. The contract period will be from the date a Purchase Order is issued through June 30th, 2026. The goal of the project is to establish three dove fields consisting of stands of Sunflowers, White Proso Millet, and Wheat in each field, and to control weeds in those stands throughout the growing season. Wheat has already been planted. Specific treatments are outlined below, and field locations are shown on the attached maps. Estimated total acreage is 10.5 acres. Bids should be placed for the project in its entirety.

Bids for a partial job will be rejected.

All contractors should visit the site and become familiar with the area prior to bidding.

A. Methodologies and Timeline:

This project is to establish and care for sunflowers and white proso millet, and care for wheat in three (3) dove fields with an estimated total acreage of 10.5 acres.

Approximately 1/3 of the acreage in each field will be planted to sunflowers (approx.

2.99ac), 1/3 planted to millet (approx. 3.75ac), and 1/3 already planted to wheat (approx. 3.75ac).

• Vendor shall furnish all necessary personnel, supervision, licenses, equipment, and supplies (except seed) to provide discing, planting, and herbicide applications. Seed will be provided by the Division of Wildlife.

• Any deviation from this schedule due to weather must be approved by the Project Agent, Bruce Terrill. A telephone call will be the preferred method of contact for approval 740-963-2170.

• The descriptions of herbicide use in this scope of work are for general information only.

The directions found on the label(s) of any herbicide used for this project must be followed.

• Herbicide use reports meeting Ohio Department of Agriculture reporting criteria shall be furnished by the Vendor to the Project Agent for each herbicide application during this project.

a. Preplant burndown

i. Vendor shall treat the Sunflower & Millet acreage of the three dove fields with a tank mix of glyphosate and 2,4D, and any required surfactants / adjuvants at a rate and method directed by the product label instructions to effectively kill the species and density of weeds targeted. This treatment will occur prior to initially working the ground, and again in the acreage to be planted to millet prior to planting the millet.

ii. Vendor shall treat the acreage to be planted to sunflowers with a tank mix of Spartan 4F, Glyphosate, & Prowl H2O, and any required surfactants / adjuvants at a rate and method directed by the product label instructions to effectively kill the species and density of weeds targeted. Generic equivalents are acceptable, and Dual Magnum II may be substituted for Prowl H2O. This treatment will occur prior to or at the time of planting sunflowers.

b. Tillage

i. By May 10th the Sunflower & Millet acreage of each dove field shall be worked to provide a fine firm seedbed suitable for planting.

c. Fertilizer

i. A custom blended fertilizer mix, outlined in the attached document, will be acquired and spread by the vendor at a rate of 280 pounds per acre over the entire dove field acreages, with the sunflower acreages doubled to total 560 pounds per acre. Fertilizer should be applied close to, or at the time of planting sunflowers.

d. Planting Sunflowers

i. Approximately 2.99 total acres will be planted to sunflowers (approx. 18-20 rows in each field). Target date to have sunflowers planted by is May 10th.

Sunflowers may be planted as early as April 25th if soil temps are adequate.

Sunflowers shall be planted using a planter and 30-36 inch spacing between rows, and at a rate of 18,000 to 22,000 seeds per acre. Planting depth is dependent on soil moisture but is generally 1.5 to 2 inches.

e. Planting White Proso Millet

i. Approximately 3.75 total acres will be planted to millet. Target date to have millet planted by is June 15th. Millet may be planted as early as May 20th if soil conditions are appropriate. Millet shall be planted using a small grain drill at a rate of 35 pounds per acre. Planting depth is generally ¼ to ½ inch deep.

The shallower side of that range is preferred.

f. Post Emergence Herbicide Application

i. Sunflowers - Vendor shall treat the acreage planted to sunflowers with Beyond herbicide, and any required surfactants / adjuvants at a rate and method directed by the product label instructions to effectively kill the species and density of weeds targeted. Generic equivalents are acceptable.

This treatment will occur when the sunflowers have 2 to 8 leaves.

ii. Wheat & White Proso Millet - Vendor shall treat the acreage planted to wheat

& millet with 2,4D and any required surfactants / adjuvants at a rate and method directed by the product label instructions to effectively kill the species and density of weeds targeted. This treatment will occur if needed to control broadleaf weeds, and millet has reached the appropriate stage of growth. Do not apply before tillering or from early boot through the milk stage of growth.

All acreages are estimated, and each vendor should rely on their own calculations before placing a bid.

The timeframe for this project shall be from the time of award through June 30th, 2026.

All work shall be conducted Monday through Friday unless prior approval is obtained from the ODNR, Division of Wildlife project agent. The contractor is required to contact the ODNR, Division of Wildlife project agent, at least two business days prior to initially entering the property for work.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact

Site visits are mandatory and will be held on Tuesday January 27th, 2026, at 10:00am at the Lehman Rd.

parking lot, across the street from 7374 Lehman Rd, Greenville, OH 45331. The contact details for this project are: Bruce Terrill, Asst. Wildlife Management Supervisor; 740-963-2170

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services

Agreement. Example attached.

All bidders must sign and attach the Standard Affirmation & Disclosure Form to their bid in Ohio Buys.

This may be signed electronically through Adobe or through a wet signature. If this is not attached, the winning bidder will be asked to sign before a contract can be routed for review.

Bill to information:

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS)

There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov

FAX the invoice to: (614) 485-1039

MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 mailto:invoices@ohio.gov