Scope of Work.pdf

SCOPE OF WORK FOR DISPOSAL OF MERCURY CONTAMINATED MATERIALS

All materials will be pre-packaged in DOT containers by the government.

The government will provide a forklift and operator.

The government can provide a pallet jack as needed.

Parking is available for temporary placement of a shipping container up to 40 feet long.

The government will be the signatory as the generator for any shipping documents.

The government will supply waste profiles if requested.

Contractor support:

Provide the following services for Federal and State regulatory compliant mercury contaminated equipment, spill cleanup materials, and PPE.

The Contractor agrees to provide all services necessary for the transportation, final treatment, disposal, and/or recycling of the items listed in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract. These services shall include all necessary personnel, including applicable Subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract.

All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal.

The requirements for removal of wastes under this contract are divided into three main phases:

Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their

Subcontractors must perform at all times in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and Subcontractors involved in handling and packaging the hazardous waste are trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. The Contractor shall provide all MHE and PPE, unless otherwise stated. The MHE and PPE must be appropriate to safely handle the hazardous waste to include meeting any additional military installation specific requirements. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

Without additional expense to the Government, The Contractor shall be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a Contractor’s transportation, recycling, or disposal decision. This includes any fees associated with requirements of the Environmental Protection Agency (EPA) national electronic manifest (e-Manifest) system. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the

Notification of Regulated Waste Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by TSDF. All Contractor-signed waste profile sheets shall be written for the actual waste stream using the Generator’s profile for backup documentation. All Generator forms or other means of notifications including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency. A copy of all forms and relevant documentation, including correspondence shall be provided to the COR.

The Contractor and any Subcontractor(s) shall use only the facilities and transporters currently

(at the time) listed in the Defense Logistics Agency Disposition Services (DLADS) Qualified

Facilities List (QFL) and Qualified Transporters List (QTL), per Section 5.

The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

All references to manifests in this contract refer to the appropriate shipping documents. The

Contractor shall use only a Non-Hazardous Waste Manifest or a Uniform Hazardous Waste

Manifest for shipments of waste under this contract. Bill of Lading (BOL) documents are prohibited for use under this contract. Some states may require the use of state-specific waste codes and/or have unique requirements regarding the use of manifests. The Contractor will comply with all such state requirements in the performance of this contract.

All documentation shall be clearly marked with the name of the Generator, contract, and TO number, as applicable. Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

Electronic Manifest System (e-Manifest system): Generators may continue to use paper manifests during their transition to fully electronic manifests in the e-Manifest system and the phase out of paper manifests. If presented with a paper manifest, the Contractor will provide the

Generator a paper copy signed by the initial transporter. The Contractor shall provide the COR and the Generator with a copy of the completed form(s) for review by the appropriate

Government official at least five (5) business days prior to removal.

NOTIFICATIONS

Except as may otherwise be specified herein, the Contractor shall notify the COR or other

Government representative, at least five (5) business days BEFORE attempting site visits, providing services, or removal efforts.

In addition to the notification above for removal efforts, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the

COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR, or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

If a driver, other than the one specified 24 hours in advance for the specific TO, or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the

COR or other designated Government representative will verify the personnel change with the

Contractor before the pickup commences.

The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in additional specific sections in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

The service to be performed under this contract shall be performed during normal Base Kodiak working days, as applicable for the site(s) on the TO, with specific office hours available from the COR on the TO, except for Federal holidays. Work that cannot be completed by close-of-business for the TO site(s) shall be discontinued and resumed the next business day, unless approved by the KO. Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation. Specific normal hours of operations for this contract are between 800 am and 400 pm AST.

New Year’s Day - 1 January*

Martin Luther King's Birthday - 3rd Monday in January

Presidents Day - 3rd Monday in February

Memorial Day - Last Monday in May

Independence Day - 4 July*

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veterans Day - 11 November*

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December*

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

CONTRACTOR PERSONNEL

All Contractor personnel performing work under this PWS shall be qualified via training and experience, commensurate with the duties being fulfilled, to the minimum requirements under relevant 29 CFR-OSHA, 40 CFR-EPA, 49 CFR-DOT, EM 385 standards, and updates thereto.

The Contractor shall be responsible for all initial and refresher training required of Contractor personnel and it shall be completed in the appropriate timeframes. Upon request by the

Government, the Contractor shall provide proof that these trainings were completed.

SEGREGATION OF WASTE

All items collected on this contract must be segregated according to the current EPA Hazardous

Waste Compatibility Chart, and kept physically separate from any containers not associated with this contract until the initial TSDF is reached. The items must be so marked, that they are readily linked to this contract throughout this period. The Contractor may not bring other waste onsite while conducting Milk Runs, or picking up waste at multiple locations.

LOADING

It is the Government's responsibility to ensure that the waste being removed is readily accessible for loading by the Contractor at the time of removal. Accessible is defined in this Section as unobstructed and not requiring the movement of other containers or objects that are not scheduled for removal on the subject TO in order to gain access to the waste that is scheduled for removal.

The Government will provide assistance the Contractor/Subcontractor with loading during normal hours of operation if the appropriate GOV personnel and/or equipment are available for use and the assistance is otherwise appropriate. An offer of assistance, if accepted by the USG, will be limited to initial placement or “tailgate” of the item(s) on conveyance furnished by the

Contractor. The initial placement will be as determined by the Government, after consultation with the Contractor, if necessary. Only USG employees and other authorized USG equipment operators shall operate equipment used pursuant to this paragraph. By requesting loading assistance of conveyance furnished by the Contractor, the Contractor agrees to indemnify and hold harmless the USG for any damage, incidental or otherwise, to the conveyance by the USG.

At the Government's option, the use of Government scales will be allowed. When onsite

Government scales are available, weights must be agreed upon by both the Contractor and the

Government before removal. When offsite commercial scales must be used, a certified weight ticket will be provided to the COR as stated above and shall be the basis for payment to the

Contractor.

TASK ORDER (TO) ADJUSTMENTS

All TO weights and/or volumes are estimated. The Contractor can expect that the TO weights and/or volumes will require adjustment upward or downward as removals take place and the actual weights/volumes being removed are determined. Therefore, the Government has the unilateral right to increase or decrease the TO weight/volume in those cases where the

Government has underestimated or overestimated the weight/volume ordered for removal, allowing the Contractor to complete the performance.

In cases of adjustments resulting in a decreased weight/volume, these decreases are not subject to

FAR 52.212-4, termination for convenience coverage. In addition, it is agreed that it is acceptable for the Government to issue TO modifications unilaterally for quantity changes, noun description changes, CLIN changes, adding/deleting lines, extending TO end dates, etc. The

Contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the Government’s change(s), the Contractor reserves the right to seek resolution through the

KO. These modifications pertain only to issued TOs, and no changes will be made to the terms and conditions of the contract.

RETURN OF SHIPPING DOCUMENTATION

At the time of removal, the Contractor shall provide the Generator with a complete and accurate, transporter-signed copy of each manifest that is used for the waste removal. If the Generator is not present at the time of removal, the Contractor shall provide the COR with a copy of the manifest(s).

The use of transfer facilities is authorized during transit of waste to the designated facility. A transfer facility is any transportation related facility including loading docks, parking areas, storage areas and other similar areas where shipments of hazardous waste are held during the normal course of transportation, per 40 CFR § 260.10. The Contractor will ensure that the 10-day holding time is not exceeded at any transfer facility.

If within 30 days from the removal date, the waste has not yet been received at the designated facility, the Contractor shall notify the COR of the current physical location of the waste. Within

45 days from the removal date, the Contractor shall provide the COR with a facility-signed electronic copy of each manifest via email. If multiple transporters were used during the course of transit, the Contractor shall also provide the COR with a Uniform Hazardous or Non-

Hazardous Waste Manifest Continuation Sheet, as applicable, with additional transporter signatures as necessary. If the Contractor is unable to deliver the waste to the designated or alternate facility identified on the manifest(s) per 40 CFR § 263.21(a), the COR and Generator will be contacted for disposition and manifest revision instructions per 40 CFR § 263.21(b). The

Contractor shall make reasonable attempts to deliver the waste to a qualified alternate facility, rather than returning the waste to the Generator. In the event of rejected shipments, or where the shipment is undeliverable, the Contractor shall provide the Generator with a written narrative of the incident, including details of all attempts to provide delivery to a qualified TSDF. If the manifest copy will not be provided within 45 days from the date of removal, the Contractor shall notify the generator and COR electronically with the current location of the manifested materials and the expected date of return for the manifests.

CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

Certificates of Disposal/Destruction (CD) or Recycling for any and all items are required. Some facilities issue CDs or Certificates of Recycling that, in essence, state the waste “will be” versus

“has been” recycled, disposed or destroyed IAW applicable regulations. Such certificates will be authorized under this Section, but only when issued and certified by the final recycling or disposal facility.

CDs and Certificates of Recycling shall be provided to the Generator and the COR within 30 days after disposal, destruction, or recycling occurs. The Contractor will not be authorized payment until all required Certificates of Disposal/Destruction (CD) or Recycling are received by the COR and Generator.