SCOPE OF WORK.docx

SCOPE OF WORK:

The A/E team, including architects, engineers, surveyors, and professional consultants shall provide design services for the development of specifications and drawings to repair or replace various air conditioning systems throughout campus. Work shall include but is not limited to the replacement of various HVAC equipment and system throughout the campus. Building 2 – Replace the HVAC units serving the Credit Union and Sun Rooms. Building 3 – Replace the R-22 chillers and their air handlers serving the computer server rooms. Building 46 – Replacing the 2 pipe fan coil system, modifying the main air handler, and adding dehumidification and controls to control the humidity issues within the chapel. The FCA deficiencies to be corrected within this project include the following FCAs: 88907, 269624, 339362. All work to conform to the International Mechanical Code and VHA HVAC Design Guidelines.

The A/E is to include 35%, 65%, 95%, and 100% design submissions for design review meetings and final RTA paper and electronic files for both specifications and drawings. Also included as part of contract are construction cost estimates, all required site investigations, site visits and construction period services.

Prior to assignment of any work on-site, the contractor, along with all sub-contractors, shall procure and wear VA issued ID badges at all times. The ID procedure will be discussed at the pre-con meeting.

Contractor shall not take any photographs or videos without the authority of the contracting officer in writing. Contractor, along with VA personnel, shall discuss work assignments and check-in check-out procedures at the pre-con meeting.

VA designated employee will escort contractor during work in patient care areas and IT closets.

NOTE: Department of Veterans Affairs "as-builts" are not up to date and must be field verified. A/E will take minutes of all design review meetings and provide the Department of Veterans Affairs with a copy in 3 working days of meeting. Department of Veterans Affairs assumes no responsibility for the correctness of the current “as-builts”.

PART I SCHEMATIC/PRELIMINARY DESIGN:

DESIGN REVIEW SUBMISSION REQUIREMENTS (35% REVIEW)

Part II. Construction Documents DD, and CD

DESIGN DEVELOPMENT SUBMISSION (65% REVIEW) DD

DESIGN DEVELOPMENT SUBMISSION (95% REVIEW) DD

CONSTRUCTION DOCUMENTS SUBMISSION (FINAL DESIGN 100%) CD

PERIOD OF PERFORMANCE:

• Total: 120 Calendar Days

RECORDS AND INFORMATION MANAGEMENT

Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity’s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.