Scope of Work - Blood services.docx
DOCX document 18 KB Posted
- Solicitation number
- IHS1523063
About this file
This is a Scope of Work document for blood product purchase services at the Cheyenne River Health Center, a tribal healthcare facility in Eagle Butte, South Dakota that serves the Native American population under the Indian Health Service Great Plains Area. The contract requires a qualified blood center accredited by the U.S. Food and Drug Administration and maintaining American Association of Blood Banks accreditation, CLIA certification, and compliance with Title 21 Code of Federal Regulations and BSI policies. The contractor must deliver bi-weekly shipments of six units of packed red blood cells (three O Positive and three O Negative units) with capability for emergency stat deliveries within 200 miles. Blood products may be returned with 14 or more days remaining before expiration for a 50 percent restocking fee cost-share, while units with less than 14 days remaining incur a 100 percent restocking fee payable by the health center. The contractor is responsible for providing all blood components required for transfusion including fresh frozen plasma, platelets, irradiated products, RhoGam, CMV negative units, AS-3 and AS-C leukocyte reduced red blood cells, and reference laboratory and apheresis products. The contract includes a base period plus two option years and requires the contractor to establish and maintain a quality control program with documented inspections and corrective actions. The Contracting Officer Representative is Daniel Donnell at the Cheyenne River Health Center, who will monitor technical progress, interpret requirements, conduct technical evaluations and inspections, and assist with problem resolution.
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Scope of Work Cheyenne River Health Center Blood Product Purchase Services
PURPOSE OF CONTRACT
The purpose of this contract is to provide the Cheyenne River Health Center with provisions of blood and blood services to include the following: all blood components needed for transfusion (FFP, platelets, irradiated blood products, RhoGam, CMV negative packed red blood cell units, AS-3 red blood cell units, AS-C red blood cells leukocyte reduced), reference laboratory and apheresis products.
The mission of the Cheyenne River Health Center (CRHC) is to provide the best possible health care services to the Native American population served. The CRHC falls under the Great Plains Area and provides medical care services, such as Emergency Department, Inpatient services, Outpatient Services, Laboratory services, Pharmacy services, Physical Therapy services, Public Health Nursing, Radiology services, MRI, Dental services, community health services, dietary (dietician) services, audiology, eye care, pain management and specialty clinics.
PERIOD OF PERFORMANCE
Base + two option years
SCOPE OF WORK
Contractor shall:
· Be a Blood Center, accredited by U.S. Food and Drug Administration
· Provide Proof and Maintain American Association of Blood Banks Accreditation
· Adhere to Title 21 of Code of Regulations, Standards of the American Association of Blood Banks, and BSI policies and procedures
· Hold Clinical Laboratory Improvement (CLIA) certification
RECEIVING/SHIPMENT of BLOOD Bi-weekly delivery of 6 units of packed red blood cells (pRBC’s): blood products are to consist of three (3) O Positive and three (3) O Negative units of packed red blood cells received from blood supplier for purchase. This includes the option to return them to the blood supplier with 14 or more days left before the expiration of the unit, for share the cost of 50% restocking fee. Returned units with an expiration date of less than 14 days will be charged a 100% restocking fee, payable by CRHC. Emergency replacement of blood products are called for to blood supplier when current stock is used. The blood supplier must have capability to deliver within a 200 mile drive for stat delivery. Associated stat delivery will be charged as necessary.
STORING OF BLOOD
Blood products are stored in a refrigerator capable of maintaining the required storage temperature as specified in Title 21 of the Code of Federal Regulations, Standards of the American Association of Blood Banks and BSI policies and procedures, which are equipped with a continuous temperature monitoring system.
RETURN OF BLOOD
Blood must only be returned to the blood supplier using the blood boxes provided by the blood supplier and packaged and shipped with the instructions provided by the blood supplier.
See “Receiving/Shipment of Blood” above.
CONTRACTOR’s QUALITY CONTROL The Contractor shall establish a quality control program to incorporate an inspection system covering all the services to be performed under the contract. It must specify areas to be inspected on either a schedule or unscheduled basis and the title of individuals(s) who will do the inspections. In addition, the quality control program shall address a method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall maintain a file for all inspections conducted and all corrective actions to be taken. This document shall be made available to the CRHC Service Unity upon request.
CONTRACTING OFFICER’s REPRESENTATIVE DESIGNATION The Contracting Officer Representative (COR) designated for this project is:
Daniel Donnell Cheyenne River Health Center 24276 166th St. Airport Rd Eagle Butte, SD 57625 615-977-4987 Daniel.Donnell@ihs.gov The COR is responsible for the following:
1. Monitoring the contractor’s technical progress
2. Interpreting the statement of work
3. Technical evaluation as required
4. Technical inspections and acceptance required by this contract; and
5. Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.
Authority
| 1.1. | No person other than the Contracting Officer has authority to bind the Government with respect to this contract. |
| 1.2. | No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract. |
| 1.3. | In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract: |
| 1.3.1. | An understanding or agreement between the Contractor and anyone other than the Contracting Officer; |
| 1.3.2. | A purported modification or change order issued by anyone other than the Contracting Officer; |
| 1.3.3. | A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or |
| 1.3.4. | An order, direction, consent, or permission from anyone other than the Contracting Officer to: |
| 1.3.4.1. | Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or |
| 1.3.4.2. | Expend hours in excess of a specified level of effort. |
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