Scope of Work_AAMP_OhioBuys (1).pdf

Name or Title of the Service or Supply: Adaptive Management of Phragmites in Old Woman Creek National Estuarine Research Reserve, Huron, Ohio

Ordering Division and address: Office of Coastal Management, Old Woman Creek National Estuarine Research Reserve; Old Woman Creek SNP, 2514 Cleveland Road East, Huron, OH 44839

Specifications: The ODNR, Office of Coastal Management in collaboration with the Division of Natural Areas and Preserves (DNAP) are seeking contractors to perform herbicide application(s) and biomass removal of the invasive Phragmites australis within five management units at the Old Woman Creek National Estuarine Research Reserve (OWC NERR) and State Nature Preserve in Huron, Ohio. The five management units of Phragmites australis total approximately 2.24 acres and are outlined in Figures 1-5.

Four management units (Figs. 1-4) will have aquatic safe chemical product that contains glyphosate as the active ingredient applied during the growing season (August - October 2025). During the dormant phase (November 2025 - March 2026) the aboveground Phragmites biomass will be removed from the management units. The largest and most southern management unit (Fig. 5) will have a combination of glyphosate and imazapyr (or imazamox) active ingredients applied during the growing season followed by removal of biomass during the dormant phase. Herbicide treatments can be applied to a unit using any standard techniques including aerial broadcast (helicopter, drone), ground-based broadcast (boom sprayer, backpack sprayer, etc.) or spot treatment (backpack sprayer, hand wicking, etc.). All aboveground Phragmites biomass from within the units can be removed either by physically cutting and removing Phragmites (mowing, excavating, etc.) or by cutting below ground and removing the cut Phragmites from the unit; the latter method is done by using a sharpened spade or shovel to sever the stem from the rhizomes just beneath the soil surface. All live stems are to be removed from each unit by either bagging and removing them from the site or placing them in a pile outside of the unit. Bid must be on entire project, include all management techniques and units.

Glyphosate application(s) then remove biomass This combination will be applied to four management units: OWC Boat Launch and OWC Estuary East Side Shoreline Units 1, 2 and 3 (Figs. 1-4). This approach will address existing Phragmites infestations by applying glyphosate to reduce active growth, followed by biomass removal to limit the plant's regenerative capacity.

Glyphosate + Imazapyr application(s) then remove biomass This method will be applied to the OWC South management unit (Fig. 5). This method utilizes a combined herbicide application to enhance suppression of dense Phragmites stands, coupled with biomass removal to minimize regrowth potential.

Area maps may be available upon request. All contractors should visit the site and become familiar with the area prior to bidding. Proper endorsement of Ohio Commercial Pesticide Applicator license in addition to sufficient insurance coverage as outlined in the Personal Services Agreement is required. We will require all project staff to sign a waiver that indemnifies the Great Lakes Commission of any liability.

Project Location(s): All units listed below are within the Old Woman Creek State Nature Preserve boundary located on the eastern shoreline of Lake Erie in Huron, OH.

OBJECTIVE AND SCOPE

The OWC NERR and State Nature Preserve (SNP) is required to treat invasive species as outlined in Task 7 of the OWC NERR NOAA operations award. Services provided by the Contractor in support of OWC SNP land management shall include:

Figure 1. OWC Boat Launch Unit, Area:

0.15 acre (41° 22' 58.75" N, -82° 30' 52.67"

W)

Figure 2. OWC Estuary East Side Shoreline

Unit 1, Area: 0.64 acre (41° 22' 55.68" N, -

82° 30' 50.25" W)

Figure 3. OWC Estuary East Side Shoreline

Unit 2, Area: 0.26 acre (41° 22' 49.06" N, -

82° 30' 41.37" W)

Figure 4. OWC Estuary East Side Shoreline

Unit 3, Area: 0.19 acre (41° 22' 40.17" N, -

82° 30' 36.16" W)

Figure 5. OWC South Unit, Area: 1 acre (41° 22' 00.49" N, -82° 30' 13.73" W)

• Treatment of the invasive Phragmites australis in designated units using the specified herbicide combinations and biomass removal during appropriate phases. Methods may include foliar spraying, hand wicking, aerial application, spading, mowing, or other agreed upon methods.

• A review and walk through of areas and work completed and a report summarizing work accomplished.

WORK MANAGEMENT

This work will be conducted in compliance with the National Environmental Policy Act of 1969 pursuant 40 CFR 1500-1508 and State Historic Preservation Office Section 106 review pursuant 36 CFR part 800.

Work will occur in the management units which are accessible by a trail, foot path, or road with varying degrees of slope and compaction. Much of the work area is accessible from these trails and new trails for access will be kept to a minimum.

DELIVERABLES

The contractor shall:

• Provide a work plan for completing designated invasive treatment with herbicide applications and biomass removal within proper phases.

• Maintain clear access to trails throughout duration of work.

• Safely handle chemicals and equipment following OSHA guidelines, Ohio Department of Agriculture regulations and DNAP rules.

• Upon completion, prepare a final report detailing work completed, including a map of treated areas, GPS coordinates for completed areas and all herbicide application record sheets.

Proposed Budget: Not to exceed $30,000.00

Delivery: Veronica Hardy Stewardship Coordinator Old Woman Creek NERR/SNP 2514 Cleveland Road East Huron, OH 44839

Delivery Date: Herbicide application(s) must be completed between August 1, 2025, and October 31, 2025. Biomass removal from management units must be completed between November 1, 2025, and March 31, 2026. All work to be completed by March 31, 2026.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Must bid on entire 2.24 acres, all 5 management units and adhere to herbicide specifications and biomass removal timelines.

Site Visit & Point of Contact: Site visits to walk the area with a staff member are available by appointment M-F, 7:00am-3:30pm. To schedule an appointment, contact: Veronica Hardy, Stewardship Coordinator, Veronica.Hardy@dnr.ohio.gov, please copy Isaac.Nothacker@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

The awarded supplier will be required to sign an Addendum to Bid Quote.

All technical questions related to this project must be submitted through the inquiry portal on the OhioBuys solicitation.

Bill to information:

Invoices Origin-DNR-N30 (A unique number will be provided with each invoice.)

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

1. EMAIL the invoice to: invoices@ohio.gov, please copy isaac.nothacker@dnr.ohio.gov

2. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-

To process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026, will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.