Scope of Work 9 21 26.pdf

EXHIBIT I

Scope of Services

2.0 PI Number: 0021195

3.0 County: Fulton

4.0 Description: This project will design a paved shared use path connecting the Southside Beltline Trail to the Southtowne Trail at South Bend Park. This paved shared use path will be delivered in two phases: phase one will extend from the Southside Trail to Pryor Road at Meldon Avenue, while phase two will extend from this point to the Southtowne Trail at South Bend Park. This project will be for Phase I (shown in Exhibit 1- B)

5.0 Required Area Classes:

Prime Consultants are defined as the firm submitting the Statement of Qualifications and the firm with whom ATLDOT will contract. The Team is defined as the Prime Consultant and their sub-consultants, who are considered team members. The Prime Consultant must be prequalified in the Area Classes identified below in Section 4.A. The Prime Consultant or sub-consultant team members must be prequalified in the Area Classes identified below in Section 5.B. Respondents should submit a summary form (example provided in Exhibit IV) which details the required area classes for the Prime Consultant and all sub-consultants or joint venture of consultants on the team listed in the Statement of

Qualifications. The area classes listed on the summary form must meet all required area classes, or the team will be disqualified. The Prequalification Expiration Date must be current by the deadline stated for this RFQ.

1. The Prime Consultant MUST be prequalified by GDOT in the area classes listed below:

Number Area Class

3.02 Roadway Design

3.13 Bicycle and Pedestrian Facility Design

4.01A Minor Bridge Design

8.01 Construction Engineering and Supervision

9.01 Erosion, Sedimentation, and Pollution Control

2. The Team (either the Prime Consultant and/or one or more of their sub-consultant team members) MUST be prequalified by GDOT in the area classes listed below:

Number Area Class

1.06(a) NEPA Documentation

1.06(b) History

1.06(c) Air Quality

1.06(d) Noise Studies

1.06(e) Ecology, Class

1.06(f) Archaeology

1.10 Traffic Analysis

3.02 Two-Lane or Multi-Lane Urban Roadway Design

3.06 Traffic Operations Studies

3.07 Traffic Operations Design

3.08 Landscape Architecture

3.09 Traffic Control Systems Analysis, Design & Implementation

3.10 Utility Coordination (Railroad Coordination)

3.13 Facilities for Bicycles and Pedestrians

5.01 Land Surveying

5.02 Engineering Surveying

5.04 Aerial Photography

5.08 Overhead/Subsurface Utility engineering (SUE)

6.02 Bridge Foundation

9.01 Erosion, Sedimentation, and Pollution Control Plan

9.03 Field Inspection for Erosion Control

5.0 SCOPE OF SERVICES

Objective:

This project will design a paved shared use path connecting the Southside Beltline Trail to the Southtowne Trail at South Bend Park. This paved shared use path will be delivered in two phases: phase one will extend from the Southside Trail to Pryor Road at Meldon Avenue, while phase two will extend from this point to the Southtowne Trail at South Bend Park. This project will be for Phase I (shown in Exhibit 1- B)

In partnership with the PATH Foundation, the City of Atlanta is seeking a qualified consultant to perform any revisions to the approved concept report that may be necessary, prepare preliminary and final plans and the NEPA document for phase one, including all revisions that may be necessary to obtain final approval and permits. The scope of work includes all tasks necessary to produce final design plans in accordance with GDOT’s Plan Development Process, including all necessary review, revision, and approval processes, including those tasks which may not be explicitly called out in this contract.

This project will be delivered via a series of Task Orders throughout the Master Contract’s duration. The Consultant shall prepare concept, preliminary, and final design plans in general conformance to GDOT’s EDG and PPG. The final design plans should reflect project features which first and foremost prioritize the safety of all roadway users, while remaining feasible to construct in the stated timeline and in the defined project budget. The Consultant should make every effort to design the project such that it would be eligible for a Categorical Exclusion (CE) NEPA document.

Base phase: Preliminary Design and NEPA Documentation

A. Project Management

a. Create and maintain the project schedule in P6 or MS Project.

b. Review and finalize project scope.

c. Develop and maintain project risk register.

d. Submit monthly invoices and status reports.

e. Participate and prepare meeting minutes for kick-off meeting and subsequent project management team (PMT) meetings (frequency as needed) throughout the planned duration of the project.

f. Conduct internal and external coordination as necessary for project development.

g. Coordinate Quality Control/Quality Assurance tasks throughout the planned duration of the project.

h. Ensure relevant portions of the GDOT PDP, Local Administered Project (LAP), FHWA Grant Agreement, and other procedures, regulations, and manuals are followed and met.

B. Concept Validation and Updates

1. Review and validate the 2021 approved concept report.

a. Identify any assumptions that should be revised prior to preliminary design.

b. Replicate any analysis using more recent data, if deemed necessary.

c. Prepare a memorandum documenting findings or revisions, if a revised concept report is not deemed necessary.

d. Prepare a current cost estimate.

2. If updates to the 2021 approved concept report are required by Georgia Department of Transportation (GDOT): Revise concept report as needed, to include the alignment described in this document as the preferred alternative.

a. Perform ICE stage 1 and stage 2 screening.

b. Prepare layouts and typical section for the preferred alternative.

c. Updated cost estimate, including right-of-way (ROW).

d. All updates and revisions as needed following submittal to obtain GDOT and

ATLDOT approval.

C. Data Analysis

1. Collect data and produce traffic projections in accordance with the current GDOT Design Traffic Forecasting Manual, including but not limited to:

a. Roadway conditions and deficiencies

b. Bridge and structure conditions

c. Traffic volumes, including bicyclist and pedestrian volumes, for all intersections and roadway segments in the project limits

d. Parking information

e. Right-of-way

f. Environmental resources

g. Transit and freight operations in the project area

h. Sidewalk conditions and compliance with ADA and PROWAG

i. Crash history, particularly collisions involving pedestrians and bicyclists

j. Relevant plans, studies, and nearby planned and programmed future projects, with an emphasis on connectivity for multi-use trails

k. Conduct a site visit, with emphasis on traffic conditions for users of all modes, and all items referenced in this section (sidewalk condition, ADA compliance, etc.)

l. Examples of shared use paths in peer cities, especially with comparable land-use types and demographics.

D. Preliminary Design

1. For phase 1, the Consultant shall prepare preliminary plans in accordance with the GDOT Design Policy Manual, Streets Atlanta design manual, and any other relevant design standards and requirements deemed necessary for plans approval.

2. The Consultant shall provide preliminary design services to include the following, but not limited to:

a. Complete preliminary plans, following the GDOT PDP, Plan Presentation Guide (PPG), Electronic Data Guidelines (EDG), and Preliminary Field Plan Review (PFPR) checklist.

b. Prepare for and attend constructability review.

c. Preliminary plans submission, including responding to comments.

d. Prepare for and attend the Avoidance and Minimization Measures Meeting

(A3M) (if required).

e. Project Datasheet

f. Cover Sheet

g. Typical Sections

h. Plan and profile sheets

i. Cross Sections

j. Preliminary Right-Of-Way and Easements

k. Prepare ROW plans for GDOT approval

l. Existing Utilities

m. Drainage Profiles

n. Roadway Design

o. Staging Plans

p. Signing and Marking Plans

q. Preliminary Traffic Signal Plans

r. Driveway Locations

s. Preliminary Erosion Control Plans

t. Draft Special Provisions

u. Intersection Sight Distance (ISD) Studies

v. Approved Design Exceptions/Design Variances (If Required)

w. Prepare and submit Design Databook

x. Prepare layout and other required information for PIOH

y. Prepare a detailed Construction Cost Estimate for concept report and approval

z. First and second utility submission requests to City of Atlanta and all utility owners

aa. Perform internal Quality Control/Quality Assurance (QC/QA) reviews and revise plans accordingly. Submit QC/QA letter stating that the plans were reviewed and corrected

bb. Attend PFPR and address all PFPR comments within four (4) weeks from Receipt of PFPR Report

cc. Update plans to include all PFPR comments

E. Final Design

1. For phase 1, the Consultant shall provide Final Plan design services to include the following but not limited to:

a. Complete the final plans meeting the requirements of the GDOT PDP, PPG, and FFPR accepted comment responses

b. Perform right-of-way staking and easements

c. 2nd submission utilities

d. Prepare and submit the final design databook

e. Roadway plans

f. Signing and marking plans

g. Traffic signal plans

h. Utility plans

i. All special project details

j. All special provisions and specifications

k. Prepare a detailed construction cost estimate; update annually

l. Perform internal Quality Control/Quality Assurance (QC/QA) reviews and revise plans accordingly. Submit (QC/QA) letter stating that the plans were reviewed and corrected.

m. Attend FFPR and address all comments within two (2) weeks within receipt of FFPR report.

n. After FFPR comments have been addressed, the corrected FFPR plans, and other materials required for the Corrected FFPR plan submission to

Engineering Services will be submitted.

o. Prepare and submit Signal Permit Revisions with Corrected FFPR submittal

p. After corrected FFPR comments have been addressed, the final plans and other materials required for final plan submission to Construction Bidding Administration will be submitted.

q. Prepare Revisions and Amendments as required.

r. Hold monthly meetings with City staff, in addition to the other meetings previously mentioned above, to discuss progress, design issues, and preparation for other formal meetings

2. Right of way and utility coordination

3. Prepare a set of construction plans for letting

F. Environmental Screening and NEPA

1. Identify environmental resources adjacent to the project according to GDOT’s environmental procedures manual.

2. Prepare all necessary NEPA documents.

a. Perform environmental project management

b. Provide schedule updates

c. Prepare for and attend the Avoidance and Minimization Measures Meeting and record meeting minutes (if required)

d. Conduct noise analysis, if needed

e. Conduct air survey and prepare reports

f. Conduct ecology survey and prepare reports

g. Additional survey and reporting, as needed

h. Prepare Categorical Exclusion (CE)

i. Perform all activities associated with the Preliminary Field Plan Review (PFPR) and the Final Field Plan Review (FFPR) meetings

j. Review Environmental Resource Impact Table (ERIT)

k. Review PFPR and FFPR reports and provide written responses to any environmental comments

l. Environmental site assessment phase 1, if needed

m. Environmental site assessment phase 2, if needed

3. Prepare for a Public Information Open House (PIOH), including attending the meeting and any dry runs.

G. Public and Stakeholder Engagement

1. Collaborate with the PATH foundation and ATLDOT communications team to develop a strategy for public and stakeholder engagement, which may include some or all of the following activities:

a. Attendance at up to three public events, such as Atlanta Streets Alive or NPU meetings, to engage with members of the public.

b. Develop a survey to gather input from the public on concept design.

c. Conduct a Public Information Open House (PIOH) meeting.

d. Establish a stakeholder group and conduct up to three meetings throughout the project.

2. Review public input that has been provided during past outreach by ATLDOT, Department of City Planning, and the PATH Foundation.

3. Prepare materials, including renderings of potential alternatives, to be presented to public and stakeholders during meetings

4. Prepare a summary of public and stakeholder engagement activities and their outcomes

Deliverables:

• Revised concept report (with GDOT approval) or memorandum of concept validation

• PFPR design plans

• NEPA document

• FFPR design plans

• ROW Plans

• Construction plans for letting

• Updated cost estimates at each phase

• Summary of public and stakeholder engagement

Related Key Team Leaders:

A. Project Manager B. Roadway Design Lead C. Environmental/NEPA Lead D. Stakeholder Engagement Lead

6.0 Anticipated Schedule of Milestones:

A. Notice to Proceed – Q3 2026 B. Concept Report Approval (if needed) – Q2 2027 C. Preliminary Design – Q2 2028 D. Final Design – Q2 2029 E. ROW Acquisition – Q4 2029 F. Construction Plans Ready for Bidding – Q1 2030

7.0 Critical Success Factors:

A. Experience designing off-system paved shared use trails, particularly within Atlanta and the state of Georgia.

B. Design to available project budget with a reasonable amount of contingency.

C. Account for public and stakeholder feedback throughout the design process and provide opportunities to revise plans based on feedback received.

D. Closely collaborate with PATH foundation.

E. Produce plans which are easily understood by a contractor and avoid any misunderstandings during construction.

8.0 Target Outcome:

GDOT-approved final design plans for a paved shared use trail which provide a high-quality, safe connection for the nearby communities; which account for the needs and wants of bicyclists and pedestrians, especially users with disabilities; which consider the interests of nearby residents;

which carefully consider and mitigate negative impacts to the surrounding environment and local communities; and which serve as a national example of best practices for multimodal facilities.

9.0 Contract Term:

The contract term shall include a base period of three (3) years from the commencement date, with a one (1) year renewal option.

Exhibit 1- B

Solid Line = Phase 1

Dash Line = Phase 2