Scope of Work 10 Year Contract.pdf

U.S. General Services Administration Page 1

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region / Public Building Service Metropolitan Service Center, WPMEB Federal Research Center at White Oak

SCOPE OF WORK

§ 1.0 PROJECT IDENTIFICATION

1.10 Project Title: 10 Year Contract to Repair, Replace, Modify, Operate, and Maintain CVG-

114 Substation, 15Kv Power Distribution, and Street Lighting.

1.20 Location: FDA White Oak Facility / Silver Spring, Maryland

1.30 Building: Campus Wide (MD0819WO)

1.40: Objective

To consolidate the long term operation, maintenance, inspection and repair activities associated with

Substation CVG-114, the 15KV class Power Distribution System and Street Lighting to one responsible entity. Expand to insure all underground equipment is included. All operation, maintenance, inspection and repair activities must be coordinated with the operations of the Central Utility Plant, the Air Force

Complex, FDA and GSA Facilities.

1.50: History

In the past this scope of activities has been contracted to multiple offsite entities on an “as needed” basis for routine and emergency work. This mode of operation has often resulted in prolonged loss of power to certain facilities.

§ 2.0 SCOPE OF WORK

2.10: General

In general, the work consists of providing the necessary resources to efficiently coordinate, operate, maintain, troubleshoot, and repair the Government Owned property and equipment contained within this

Scope. Detailed contemporaneous record keeping and reporting of all activities conducted within this

Scope is a requirement.

2.20: Work Included Substation CVG-114 and Building 404.

The contractor shall provide all labor, supervision, tools, and equipment to accomplish the following during normal and afterhours operations. All work associated with the Scheduled Periodic Inspections and Maintenance shall be Fixed-firm price lump sum basis. Any work which may interrupt utility power to mission critical FDA or Air Force operations shall be scheduled as afterhours work. The repair threshold is supposed to cover all including but not limited to (Work associated with repairs, switching, U.S. General Services Administration Page 2 and assistance with scheduled or unscheduled outages will be awarded on a project or unit price basis.

Bidders shall submit hourly rates for all unscheduled activities which may occur during normal and afterhours).

1) Safely operate the Substation Switches, Circuit Breakers and auxiliary devices. On an occasional basis the contractor will have to rack out, rack in, open, close, or reset the circuit breakers to assist with unplanned and planned outages and work being performed by the Air Force, Central

Utility Plant, PEPCO, or GSA.

2) Repair or Replacement of faulty equipment or devices. If any equipment or device exhibits abnormal operation the contractor shall troubleshoot and recommend remedial action.

3) Technicians dispatched to troubleshoot and test shall be proficient in

DIGSI, SIGRA, and CFC Logic and NETA High Voltage, Medium

Voltage, and Low Voltage Testing and Commissioning experience, expertise, and Certification holders. Contractor shall have license to the most current Siemens software and keep all relays/devices compatible and up to date.

4) Perform the required Periodic Inspections and Preventive Maintenance for all Government Owned Electrical Equipment and Systems located in

Building 404 and the Substation Yard. Inspection, Testing, and

Reporting shall be in accordance with the latest edition of NETA

Standard for Maintenance Testing Specifications for Electric Equipment and Systems, 2015 and GSA requirements. The Frequency of the

Inspection and Testing shall be in accordance with the NETA

Maintenance Frequency Matrix for Average Equipment Condition and Medium Equipment Reliability Requirement. Technicians performing the inspection and testing shall be NETA certified.

5) Operate and Maintain the HVAC systems, interior and exterior lighting systems, eyewash, and fire extinguishing devices associated with

Building 404. Technicians performing the inspection and testing of the HVAC Systems shall be Maryland State Certified or equivalent federally recognized as Master HVACR. Must be knowledgeable about SMACNA Standards and ASHRE Regulations.

6) Maintain the Substation Yard lighting.

7) Monitor and periodically drain the transformer containments.

8) Maintain the monitoring and control systems/devices between the

Central Utility Plant and the Substation.

9) Maintain the cleanliness of the Substation yard and interior of Building

404. Contractor shall, on a weekly basis, clear the yard, transformer containments, and interior spaces of Building 404 of debris, leaves, vegetation, etc.

10) Remove snow and ice to maintain a safe working area inside the fenced yard.

2.30: Work Not Included Substation CVG-114 and Building 404.

1) Any PEPCO owned equipment is excluded from this scope. In essence PEPCO is responsible for all 69Kv equipment, the Station Service Transformers, the Station Service Panelboards, cabling and devices located on the source side of the 13.8Kv cable terminations in Sections 103 and 203.

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2) Any PEPCO owned monitoring, communication, and protective devices/equipment located in Building 404.

2.40: Contractor Furnished Materials Substation CVG-114 and Building 404.

Materials incidental to performing routine Operation and Maintenance activities are included in this scope. Incidentals include such items as software, lubricants, cleaners, tapes, fasteners, filters, light bulbs, etc. and shall be provided by the Contractor.

2.50: Government Furnished Materials Substation CVG-114 and Building 404.

The Government is responsible to fund repairs or replacements of equipment and systems included in this Scope. The Government has, onsite, a limited inventory of critical spares which are identified below.

The contractor shall include in their proposal any additional critical spares thought to be necessary in fulfilling the intent of this Scope. Critical spares are those parts/materials that if failure occurs are long lead items that would result in a prolonged loss of power to mission critical systems.

Critical Spares currently in Government on site inventory: None

2.60: Electrical Equipment and Systems Substation CVG-114 and Building 404.

The following Government Owned electrical equipment and systems are located within the outdoor enclosures in the Substation Yard. The most recent 24 month visual, mechanical, and electrical inspection and maintenance of this equipment was completed in 2019. The periodic visual, mechanical, and electrical inspections and maintenance is up to date as of this award. Future inspections and maintenance shall be performed as required in section 2.20 item 4) of this scope.

1. Section 100: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6415 Relay-50/51.

2. Section 101: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51G, Siprotec 7SJ6405 Relay-67.

3. Section 103: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51, Siprotec

7SJ6225 Relay-67, Siprotec 7SJ6415 Relay-50/51, Siprotec 7SJ6415 Relay-67.

4. Section 104: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

5. Section 105: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

6. Section 106: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51N.

7. Section 201: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51G.

8. Section 203: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51, Siprotec

7SJ6415 Relay-50/51, Siprotec 7SJ6225 Relay-67, Siprotec 7SJ6415 Relay-67.

9. Section 204: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6215 Relay-87/51G, Siprotec 7SJ6405 Relay-67.

10. Section 205: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

11. Section 206: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

12. Section 207: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

The following Government Owned electrical equipment and systems are located in the Substation Yard:

1. Transformer T1: Virginia Transformer Corporation

2. Transformer T1 Neutral Resistor: Power ohm Resistors Neutral Grounding Resistor 80 ohms.

3. Transformer T2: Virginia Transformer Corporation.

4. Transformer T2 Neutral Resistor: Power ohm Resistors Neutral Grounding Resistor 80 ohms.

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5. Transformer T2A: Virginia Transformer Corporation

6. Transformer T2A Neutral Resistor: Virginia Transformer Neutral Grounding Resistor 80ohms.

7. Transformer T2B: Virginia Transformer Corporation

8. Transformer T2B Neutral Resistor: Virginia Transformer Neutral Grounding Resistor 80 ohms

The following Government Owned electrical equipment and systems are located in Building 404:

1. Battery Charger 1: American Battery Charging, Inc. Model ABC11-120-15.

2. Battery Charger 2: American Battery Charging, Inc. Model ABC11-120-15.

3. Battery Bank 1: C & D Lead Calcium reference manual RS01476.

4. Battery Bank 2: C & D Lead Calcium reference manual RS01476.

5. Automatic Transfer Switch 1:

6. Panelboard EP 404-1: 200 amp, 120/208v, 3 phase, 4 wire.

7. Panelboard EP 404-2: 125 volt DC.

8. Panelboard EP 424-1: 250 amp, 120/208v, 3 phase, 4 wire.

The following HVAC Equipment and associated controls are to be maintained and operated in accordance with the manufacturers’ recommendations. Visual inspection records, maintenance and repair logs are to be kept by the Contractor. Add Maximo requirement and deliver copies to the government.

1. AC-1: Window Unit, 115v, 5.6A, 6400 BTUH

2. AC-2: Mitsubishi

3. UH-1: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

4. UH-2: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

5. UH-3: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

6. EF-1: Daton Nominal 120 volt ac.

7. EF-2: Daton Nominal 120 volt ac.

2.70: Work Included 15Kv Class Power Distribution.

1. Tree trimming on approximately four miles of energized 15 KV three phase aerial distribution power lines. Trimming shall be performed in the first period of performance and once every four years thereafter. Bidders shall conduct an assessment of the current conditions and submit Lump

Sum pricing for each year of performance. Tree trimming shall adhere to ANSI Standard A 300 part 1, ANSI Z133.1 and OSHA 29 CFR 1910.26.

Trimming shall be performed by qualified line clearance tree trimmers and supervised by a licensed utility arborist.

Trees are to be trimmed for a four year growth schedule.

A minimum clearance of 10 feet radial distance and clear above the aerial lines shall be maintained during all periods of performance.

Leaning trees, dead trees, trees with exposed root structures, and diseased trees located close enough to strike the wires are to be removed.

Disposal of debris can be accommodated on site.

Emergency tree trimming and removal from trees or branches falling on lines.

2. Repair, maintenance, and restoration of aerial power distribution. In the event that any loss of service occurs the contractor will be called upon to perform the remedial activities required to restore service as soon as possible not to exceed four hours. The contractor shall include time and equipment to open cut-outs/switches to isolate damaged areas or scheduled outage at no additional cost to the government. The government will provide at least 24 hour notice for scheduled isolation needs. Emergency isolation would be subject to the maximum 4 hour limit

U.S. General Services Administration Page 5 above. This requirement may not occur on a regular basis but is deemed essential. Bidders shall submit hourly rates for labor and equipment, unit pricing for materials This work shall include, but not limited to:

Stocking poles, crossbars, insulators, cables, fuses, disconnects, and other items necessary to restore service.

Aerial cable repair.

Transformer replacement.

Hardware and ground wire tightening.

Pole and hardware change-out.

Transition inspection and repair (i.e. arrestors, cutouts, fuses, jumpers, and connectors)

Down guy/anchor repair and replacement.

Switching and grounding.

Utility notification and coordination as necessary.

4. Underground Work. There is a limited amount of underground distribution. Contractor shall have the capability to repair or replace underground distribution. This work is not considered routine and would be awarded on a project or time and material basis.

5. Wood Pole Testing and Inspection. There are approximately 100 wood power distribution poles.

In the first year of performance the contractor shall inspect and test the poles. If a pole fails inspection and shows dangerous conditions that are an immediate risk to public safety or conditions affecting the integrity of the circuit, the pole shall be replaced within 7 days of the inspection. Pole inspection and testing shall include:

Visually inspect the pole from top to bottom

Hammer sound the pole.

Bore the pole above ground.

Excavate the pole.

Measure the pole circumference at or near the ground line.

Bore the pole below the ground line

Scrape away any decayed wood from voids and checks using a check scraper.

Chip away any decayed wood from ground line to below ground line.

Measure the remaining sound wood circumference.

Calculate remaining pole strength.

Apply remedial treatment.

Backfill and tamp excavated area.

Secure tag(s) on pole to indicate inspection date.

Recordkeeping and Reporting.

6. Aerial line inspections. Distribution power lines shall be inspected by ground patrol at least once a week. If the inspection reveals a condition that is dangerous to public safety or a risk to circuit integrity, the defect shall be corrected within 30 days of the inspection. Visual inspection shall include:

Identify broken insulators, cutouts, supports, etc.

Identify conditions that may adversely affect reliable operation.

Inspect Distribution transformers for leaking oil, rust, dents, or other evidence of contact.

Recordkeeping and Reporting.

2.8: Materials Included 15Kv Power Distribution

All labor, tools, equipment, etc. necessary and incidental to performing work for Tree trimming, Wood

Pole Inspection and Testing, and Aerial Line Inspections are to be furnished by the Contractor. The

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Contractor shall bid the Tree trimming, wood pole testing / inspection, and aerial line inspections on a

Fixed-Firm price lump sum basis. Repairs required due to failed inspections, i.e. pole reinforcement, repairs, replacement, power restoration efforts, etc. will be awarded on a project or unit price basis.

2.9: Work Included Pole Lighting.

There are approximately 51 street and parking lot steel poles lights, 15 parking lot wood pole lights, and

12 cantilever street lights on wood power distribution poles. Contractor shall be responsible for

Preventive and Reactive Maintenance of the pole lighting. Contractor shall maintain a log of the age, condition, repairs, replacements, etc. of all components and work performed on the pole lighting systems whether reactive or preventative. Preventive maintenance shall be bid firm price lump sum, reactive maintenance will be awarded on a project or unit price basis. Preventive maintenance shall consist of the following:

1. Performing Bulk re-lamping. This is currently Not a requirement for the steel pole street and parking lot lighting and the wood pole parking lot lighting. GSA is replacing the current luminaires with LED’s. Contractor shall maintain the 10 year warranty on the new LED lamps. Contractor is required to coordinate all warranty repairs Subsequent bulk re-lamping on all wood pole lighting shall be performed when the lamps have reached 80% of their expected life.

2. Evening light measurement surveys. Surveys shall be conducted on all pole lighting once a year.

Actual light measurement at ground level beneath each fixture shall be taken. Reports shall be provided to the COR.

3. Cleaning of glassware, reflectors, and photo controls. Cleaning shall be performed once a year on all pole lighting and during any re-lamping.

4. Perform electrical test. Electrical test shall be performed on all pole lighting in the first year of performance and every five years thereafter. The test shall determine that the fuse operates and the pole lighting is electrically safe and code compliant.

5. Lighting Controls. The contractor is responsible for maintaining the controls; disconnect devices, transformers, and electrical circuits associated with the pole lighting and power for the eastern entrance guard booth. The maintenance tasks and reporting for the associated equipment and devices shall be in accordance with GSA and FDA requirements and complying with NETA MTS

Standard. The frequency of maintenance inspection and testing shall be based on Average equipment condition and Medium equipment reliability.

Reactive Maintenance shall be priced on a unit cost basis. Bidders shall provide unit pricing for reactive maintenance where applicable. Reactive maintenance consists of the following:

1. Pole knockdowns.

2. Burnt out bulbs or ballasts.

3. Any activities not associated with the preventive maintenance.

2.10: Materials Included Street Pole Lighting.

The contractor shall maintain an inventory of light fixtures, bulbs, ballasts, fuses, photo cells, controllers, circuit disconnects and all other appurtenances related with the lighting systems. The Government will maintain a limited inventory of steel poles and complete fixtures in case of knockdowns.