Scope of Services-ScopeofSvcs_REAC Final.pdf

HAWAII PUBLIC HOUSING AUTHORITY

REQUEST FOR QUOTES

(Chapter 103D, HRS)

Training Services – Federal Low Income Public Housing Physical Inspections

RFQ No. HRO-2020-12

The Hawaii Public Housing Authority (HPHA) intends to procure services to provide on-site training in the area of the Department of Housing and Urban Development’s (HUD) Physical Inspection under the Low Income Public Housing Program. The Successful Respondent awarded the contract under this Request-for-Quotes will assist the HPHA in passing the physical inspections conducted by HUD.

I. Scope of Services:

Training services shall provide knowledge and information on HUD’s Uniform

Physical Condition Standards (UPCS), Real Estate Assessment Center and

NSPIRE inspection protocol. Training services to be conducted on Oahu, Kauai, Maui, Molokai, and Hawaii Island at locations designated by the HPHA.

A. Classroom Training

The Successful Respondent shall provide:

1. Five (5) one (1) day training; two (2) on Oahu; one (1) on Maui; one (1) on Kauai; one (1) on Hawaii Island.

2. Topics to include, without limitation, the following:

a. UPCS/NSPIRE Overview/Updates/Changes.

b. Setting Repair Priorities.

c. Identifying Site (Building Exterior/Building Systems/Unit

Deficiencies.

d. Health and Safety Deficiencies.

e. Best Practices

3. Proficiency exam/certificate of completion.

4. All training materials/handouts to be provided by the Successful

Respondent.

B. On-Site Training Session(s)

The Successful Respondent shall provide one (1) 4-hour hands-on inspection of building exteriors, systems, common areas and units at the following locations under each Asset Management Project (AMP) for a total of 17 sessions as follows:

Oahu:

AMP Address Contact Person

1 30 99-132 Kohomua Street

Aiea, HI 96701 Lori Nakanishi

Ph: (808) 483-2550

2 31 2250 Kalena Drive

Honolulu, HI 96819 Julie Wiggett

Ph: (808) 832-3336

3 32 521 North Kukui Street Honolulu, HI 96817

Cynthia Yoshida Ph: (808) 832-3153

4 33 1541 Haka Drive

Honoluolu, HI 96817 Cynthia Yoshida

Ph: (808) 832-3153

5 34 1545 Kalakaua Avenue

Honolulu, HI 96826 Ioane Ah Sam

Ph: (808) 973-0193

6 35 1220 Aala Street

Honolulu, HI 96817 Stephanie Fo

Ph: (808) 586-9723

7 40 1475 Linapuni Street Honolulu, HI 96819

Nua Vaovasa Ph: (808) 832-6075

8 44 85-186 McArthur Street

Waianae, HI 96792 Mandy Miyamoto

Ph: (808) 697-7171

9 45 41-1027 Kamau Place Kaneohe, HI 96744

Roberta Kahele Ph: (808) 233-3766

10 49 310 North Cane Street Wahiawa, HI 96786

Jimary Quinones Ph: 808) 622-6360

11 50 2107 Ahe Street

Honolulu, HI 96816 Kelsie Tilton

Ph: (808) 733-9113

Kauai:

1 38 4726 Malu Road

Kapaa, Kauai 96746 Gary Gaines

Ph: (808) 733-9113

Maui:

1 39 2015 Holowai Place Wailuku, Maui 96793

Vanessa Medeiros Ph: (808) 243-5001

Molokai

1 39 Maunaloa, Molokai 96770 Vanessa Medeiros Ph: (808) 243-5001

Hawaii Island:

1 37 600 Wailoa Street

Hilo, HI 96720 Tammy Passmore Ph: (808) 933-0474

2 43 78-6725 Makolea Street Kailua-Kona, HI 96740

Michelle Liftee Ph: (808) 322-1915

3 46 65-1191 Opelo Road

Kamuela, Hawaii 96743 Mark Sayers

Ph: (808) 887-8130

1. On-site training sessions to include:

a. Perform side-by-side UPCS inspection with HPHA staff of a property and vacant units selected by the HPHA.

b. Identify deficiencies that may result in point deductions due to exigent health and safety issues such as deficient electrical boxes, erosion, graffiti, damaged gutters, inoperable fire alarm systems, etc.

C. Travel

The Successful Respondent shall be reimbursed for allowable travel costs as follows:

a. Coach class airfare.

b. Lodging not to exceed $160 per day per person.

c. Per diem not to exceed $50 per day per person.

d. Ground transportation for compact or sedan size rental car not to exceed $60 per day OR actual cost of taxi fare.

e. Actual costs above the allowable reimbursable travel rates shall be the responsibility of the Successful Offeror. The Successful Offeror shall obtain prior written approval from the HPHA for reimbursable travel cost deviations from the requirements and specified rates.

f. Travel reimbursement claims shall include supporting documentation of expenses incurred.

II. Time of Performance

The performance period shall be for a 30-day period upon issuance of a Notice to Proceed.

III. Minimum Qualifications for Quote Submission

The Successful Respondent shall:

A. As an entity, have a minimum of five (5) years of experience in UPCS/REAC training.

B. Provide a trainer(s) that has a minimum of five (5) years of experience in

UPCS/REAC training.

IV. Payment

A. Payment shall be made upon completion of the services. Section 103-10, HRS, provides that the HPHA shall have 30 calendar days after receipt of invoice or satisfactory performance of the services to make payment. Upon receipt of the invoice, the HPHA shall date stamp the invoice, and use this receipt date to calculate the 30-day payment period. For purposes of this section, the Successful Offeror’s invoice date shall not be considered.

B. The Successful Respondent shall submit one (1) original invoice for services rendered to:

Hawaii Public Housing Authority Attn: Human Resources Office P.O. Box 17907 Honolulu, HI 96817

C. Each invoice must include the following:

1. Brief description;

2. Date(s) services provided;

3. Location where services provided.

V. Responsibility of Offeror

A. Pursuant to Hawaii Revised Statues §103D-310(c), the Successful

Respondent must provide proof of compliance with Federal and Hawaii State laws in order to receive a contract award in the amount of $2,500 or more with the Hawaii State and County government. Certifications required include:

1. Tax Clearance, Form A-16;

2. Department of Labor and Industrial Relations, Application for Certification of Compliance, Form LIR #27; and

3. Certificate of Good Standing issued by the Department of Commerce and

Consumer Affairs Business Registration Division (BREG).

Instead of separately applying for these (paper) certificates at the various

State and Federal agencies, interested offerors are encouraged to register with the Hawaii Compliance Express (HCE) to expedite their ability to furnish proof of compliance at the time of award. Annual registration fee for the HCE is currently $12. For additional information regarding this requirement, registration instructions for HCE, please visit https://vendors.ehawaii.gov/hce.

B. The HPHA and the Successful Offeror are subject to the following mandatory

Federal Contract clauses:

1. Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.

2. Examination and Retention of Contractor’s Records. The HPHA, HUD or

Comptroller General of the United States or any of their duly authorized representatives shall, until three years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

3. Right in Data and Patent Rights (Ownership and Proprietary interest). The

HPHA shall have exclusive ownership of all proprietary interest in and the right to full and exclusive possession of all information materials, and documents discovered or produced by the Contractor pursuant to the terms of this Contract.

4. Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State of Hawaii.

5. Termination of Cause and for Convenience. The HPHA may terminate this contract in whole, or from time to time in part for the PHA’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). Any notice of termination shall be provided in writing. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and https://vendors.ehawaii.gov/hce

(2) deliver to the HPHA all information , reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process.

VI. Quote Submission:

The quote shall be the all-inclusive cost to the HPHA, including without limitation, administrative and personnel costs, benefits, materials, overhead, applicable taxes and all other necessary costs to provide the classroom and on-sites services on all Islands as specified above including all travel related costs.

Submission of questions related to this solicitation shall be submitted through the Hawaii Electronic Procurement (HIePro) System no later than 2:00 p.m.

Hawaii Standard Time (HST) on Monday, February 10, 2020.

Quotes must be submitted through the Hawaii Electronic Procurement (HIePro) System no later than 2:00 p.m. HST on Friday, February 14, 2020.

1. Provide the all-inclusive unit price for each line item listed on the HIePro.

The HIePro will multiply the unit price by the quantities indicated to calculate the price quote.

2. Attach a sample agenda for the Classroom Training component in the Comments Section of the HIePro quote submission field.

3. Attach each trainer’s experience in the Comments Section of the HIePRO quote submission field.

Quote submissions without the sample agenda and/or trainer’s experience may be considered non-responsive and may not be considered for award. Please contact Rick Sogawa at (808) 832-6038 should you have any questions.