Scope Eval Consultant SVP Data.pdf

Department of Health

Evaluation Consultant for Sexual Violence Primary Prevention Data

I. Scope of Work

A. Introduction

The Hawaiʻi State Department of Health (“DOH”), Family Health Services Division

(“FHSD”), Maternal and Child Health Branch (“MCHB”) recognize that sexual violence is a preventable public health issue that interconnects with other forms of violence, such as child maltreatment and intimate partner violence. The DOH FHSD MCHB Sexual Violence Prevention (SVP) Program utilizes a public health approach of implementing primary prevention strategies that cross multiple levels of the social-ecological framework and that focuses on sexual violence but also addresses the other interconnected forms of violence. These primary prevention strategies are integral in achieving measurable reductions in violence.

B. Sexual Violence Primary Prevention Efforts

The SVP Program is funded by the Centers for Disease Control and Prevention’s (CDC) Rape Prevention and Education (RPE) program. The SVP Program is expanding its capacity to use data to inform programs, sub-recipients, partners, and stakeholders of identified populations at greatest risk for sexual violence (SV), to track SV indicators, and to evaluate SV primary prevention efforts.

The SVP Program primary prevention activities include:

1. Build/strengthen SV prevention infrastructure by (a) expanding the capacity to track SV indicators and evaluation monitoring efforts; (b) identifying where the gaps are to address health equity that prevent SV; (c) identifying resources needed to advance health equity; and (d) participating in CDC RPE meetings, trainings, calls, and other resources.

2. Update/revise the existing Hawaiʻi SVP Work Plan and State Action Plan by (a) researching and analyzing community-level best practices to evaluate the State Action Plan’s ability to support state and community-level implementation and sustainability for SV prevention; (b) gathering stakeholder input and identifying priorities and strategies; and (c) identifying available national and other state models and resources to build capacity for sub-recipient program implementation and evaluation.

3. Increase health equity in three (3) focus areas through (a) regularly providing sub-recipients with training and technical assistance; (b) participating in evaluating sub-recipients’ efforts to ensure continuous program improvement; and (c) reviewing program evaluation data to develop recommendations for adaptations of SV prevention strategies for programs and policies in the three (3) focus areas.

4. Data to inform action: (a) identifying, analyzing, and synthesizing national, other state, and local state- and community-level SV data to extrapolate potential strategies; (b) using these data and sub-recipient data to develop potential community-level strategies; (c) developing a state evaluation plan; and (d) making actionable recommendations.

C. Data Collection and Evaluation Efforts

The SVP Program is seeking the expertise and skills of an experienced Evaluation

Consultant to assist the SVP Program with statewide data collection and evaluation using an existing framework, as well as providing guidance and expertise through recommendations that further RPE’s purpose of identifying evidence-based approaches to prevent sexual violence perpetration and victimization at the community- and societal-levels of the CDC public health approach.

Those sending proposals should be quite familiar with the specific requirements from

Year 1 of the CDC RPE Notice of Funding Opportunity, CDC-RFA-CE-24-0027, to fulfill Year 2 requirements of the same funding opportunity.

The project period is May 20, 2025, through April 30, 2026.

II. Service Specifications

A. Specific Qualifications and Requirements

The CONTRACTOR shall:

1. Be based in Hawaiʻi and/or Alaska;

2. Demonstrate a minimum of three (3) years of experience working with the Hawaiʻi

State Department of Health;

3. Demonstrate experience and knowledge of the CDC’s public health approach, violence prevention evaluation activities, and sexual violence primary prevention goals and objectives as defined by the RPE Program;

4. Have knowledge, experience, and familiarity working within the context of DOH policies, rules, and regulations related to purchase orders and procurement processes;

5. Demonstrate the necessary compliance requirements to contract with the DOH;

6. Provide a resume/Curriculum Vitae and a detailed description of previous projects and/or contracts similar in size and scope of proposed services in Hawaiʻi and include points of contact, addresses, email addresses, and telephone numbers for previous projects;

7. Provide three (3) professional references that include names, titles, addresses, email addresses, and telephone numbers; the DOH reserves the right to contact these professional references; and

8. Reflect professionalism, adhering to the Hawaii Law of The Aloha Spirit, Hawaii

Revised Statutes § 5-7.5, in all settings.

B. Description of Tasks and Responsibilities

The CONTRACTOR shall be responsible for the following tasks and responsibilities:

1. RPE Forms: SVP Work Plan, State Action Plan, Evaluation and Performance Measurement Plan, Logic Model, and Data Management Plan

a. Assist with implementing and revising the SVP Work Plan, State Action Plan, Evaluation and Performance Measurement Plan, and Logic Model.

b. Assist with updating and refining the Data Management Plan.

c. Assist with ensuring the multi-year Work Plan is in alignment with the State Action Plan.

d. Assist with reviewing and updating Year 2 performance measures for alignment with the Work Plan, State Action Plan, Evaluation and Performance Measurement Plan, and Logic Model, including short- and intermediate-term outcomes.

2. RPE sub-recipients

a. Assist with updating and refining the data collection tools for use by RPE sub-recipients.

b. Assist with monitoring prevention strategy implementation by RPE sub-recipients for fidelity and program improvement.

3. Data

a. For populations at-risk for sexual violence, identify data and protective factors to develop infographic materials for distribution.

b. Identify, review, and analyze data sources with current local and national sexual violence-related information for distribution.

c. Use current Hawaiʻi data sources to support the development of a graphical presentation of common risk and protective factors of domestic violence, child abuse and neglect, and sexual violence.

d. Based on information from local data sources, assist with recommendations for collaborative violence prevention strategies at the community- and societal-levels.

4. Evaluation

a. Assist with strengthening evaluation capacity, including process and outcome evaluation activities, of SV primary prevention strategies.

5. Meetings

a. Participate, as requested or needed, in scheduled RPE calls with the CDC Project Officer and meet with the SVP Work Group, State Action Plan Working Group, and RPE sub-recipients.

b. Attend the Annual RPE Leadership Training, RPE evaluator networking meetings, and other trainings relevant to SV prevention.

6. Reporting and Invoicing

a. Provide a monthly invoice with a brief update that summarizes accomplished or performed activities, deliverables, and/or milestones, challenges and opportunities, requests and/or needs, and next steps.

b. Provide a final invoice with a written Final Project Report no later than thirty (30) days from the end of the project period, April 30, 2026, which shall include, at a minimum:

1) An executive summary;

2) Overall report that includes:

i. A graph or table of comprehensive SV prevention activities implemented in Year 2;

ii. Data collection tools used and process and outcome evaluation results;

iii. Review of collected SV prevention data and implications for effective future programming efforts.

3) Recommendations that include:

i. Recommendations to strengthen and improve state-level SVP Program evaluation capacity;

ii. Provide recommendations for state-level SVP Program improvement for Year 3.

C. Period of Performance

The period of performance is from May 20, 2025, through April 30, 2026.

III. Quote Submittal, Compensation, and Payment

A. Submitting a Quote

1. Submit a quote following the requirements of the Scope of Work to provide the requested services for the period May 20, 2025, through April 30, 2026.

2. The attached Cost and Timeline Quote Table must be completed and submitted as part of the bidder’s response to this solicitation. Each task and responsibility listed in

Section II, B, Tasks and Responsibilities, must be included in the Cost and Timeline

Quote Table. Costs should be based on the administration, purchase and delivery, and evaluation of the project not to exceed $80,000.00.

3. The quote must include a detailed Narrative clearly describing how the Bidder meets

II. Service Specifications: A. Specific Qualifications or Requirements and B. Tasks and Responsibilities. The detailed Narrative shall include the following information:

response to service specifications or requirements, description of the Organization in relationship to tasks and responsibilities and compliance with the deliverables in the

Cost and Timeline Quote Table. Additional documentation should be included as attachments to the quote.

4. The quote must include a description of the bidder’s invoicing procedure and a statement of the bidder’s ability to receive payment in the form of a State purchase order.

5. Any modifications to this contract shall require written approval from specified DOH

MCHB personnel. Mutual agreements must be in writing at least sixty (60) days prior to the expiration of the contract.

6. Note: Awarded CONTRACTOR shall acknowledge that “no work shall be undertaken prior to State purchase order approval.” The State of Hawaii is not liable for any work, contracts, costs, loss of profits, or any damages whatsoever incurred by the Awarded CONTRACTOR prior to the State purchase order approval.

B. Form of Payment

Awarded CONTRACTOR shall be equipped to accept State purchase order.

C. Procedure for Invoicing

1. Awarded CONTRACTOR shall submit invoices based upon completion of deliverables.

2. No advance payment shall be made.

3. The final invoice shall be submitted within thirty (30) days after the last activity has been completed. Payment on the last invoice will not be processed until all tasks as per the Cost and Timeline Quote Table, responsibilities, deliverables, and activities are completed to the DOH’s satisfaction.

D. Fee to NIC Hawaii

Please be advised that the Awarded CONTRACTOR will be responsible to pay NIC a fee of 0.75% of the award, capped at $5,000.00. NIC will bill the CONTRACTOR directly via e-mail and the CONTRACTOR cam make payment online or by sending a check via regular mail. For technical assistance with HIePRO, please call NIC Hawaii at

808-695-4620.

E. Hawaii Compliance Express (“HCE”)

State agencies can award amounts of $2,500.00 or greater only to those companies that are registered with HCE. The HCE is an electronic system that allows companies doing business with state or county agencies to quickly and easily obtain proof that they are compliant with applicable laws. The HCE certificate, "Certificate of CONTRACTOR

Compliance," is submitted in place of a tax clearance, labor certificate, and a Certificate of Good Standing required in Hawaii Revised Statutes (HRS) §103D-310(c) and Hawaii

Administrative Rules (HAR) §3-122-112. To get started, a Taxpayer Identification

Number (FEIN or SSN), Hawaii Tax ID#, Unemployment Insurance Identification number (UI ID#), if applicable, and a valid credit card for the $12.00 annual registration fee will be needed to apply for the HCE service. Companies can register at https://contractors.ehawaii.gov/hce/splash/welcome.html and click on the Frequently

Asked Questions link for further details. For assistance with questions on HCE registration, please call the Hawaii Information Consortium at 808-695-4620.

F. Certification Regarding Debarment and Suspension https://contractors.ehawaii.gov/hce/splash/welcome.html https://vendors.ehawaii.gov/hce/splash/faq.html https://vendors.ehawaii.gov/hce/splash/faq.html

By signing and submitting this proposal package, the prospective CONTRACTOR, as defined in 45 CFR Part 76, is providing certification regarding debarment and suspension as set out in Appendix A of 45 CFR Part 76. The CONTRACTOR agrees that by submitting this application it will include, without modification, the clause in Appendix

B of 45 CFR Part 76 in all lower tier covered transaction and in all solicitations for lower tier covered transactions in accordance with 45 CFR Part 76. Should the

CONTRACTOR not certify regarding debarment and suspension, an explanation as to why should be placed after the Cost and Timeline Quote in the proposal package.

NOTE:

The attached Cost and Timeline Quote Table shall be completed and submitted as part of the Bidder’s response to this solicitation. A copy of the Cost and Timeline Quote

Table is on the next page.

Cost and Timeline Quote: Evaluation Consultant for Sexual Violence Primary Prevention Data

Project Period

Deliverables Tasks and Responsibilities Sub-Total

Sub-Total

Hawaii General Excise Tax (4.712%)

Total Evaluation Consultant Fee

Total