SCO ID 24-27857-01A Convert 4160 OH-UG - ADDENDUM 1.pdf

Convert 4160V Line to Underground Port of Wilmington NCSPA Contract No. C-1799

North Carolina State Ports Authority Page 1 of 4

SCO ID# 24-27857-01A

ADDENDUM 1

September 5, 2025

General:

1. This Addendum shall supplement, amend, and become a part of the Bid Documents. All Bids and the Construction Contract shall be based on these modifications.

2. Bidders shall acknowledge the receipt of this Addendum on their Form of Proposal.

3. This addendum is being issued to provide clarifications, additional information, and responses to contractor questions.

4. All other terms and conditions remain unchanged.

5. A copy of the Pre-Bid Meeting Agenda and Sign-In Sheet; and Questions & Answers are provided in this addendum.

6. Revisions to specific pages in the Project Manual and Plans are being provided in this addendum; a summary of the changes is also being provided.

7. SECURITY REMINDER – The site is a secured environment. Site visits must be arranged in advance with the Project Manager, Robert Kohler (robert.kohler@ncports.com). No person is allowed on the property without prior written permission from the Project Manager and the presence of a Port employee escort. Existing TWIC and/or Port access does not allow access to the project site.

Responses to Questions / Comments:

1. This project is a LUMP SUM contract (for Base Bid and Alternates). See revised Form of Proposal issued with this Addendum, which accounts for removal of three (3) pages.

2. Do you have a list of attendees at the Pre-Bid Meeting?

The Pre-Bid Meeting sign-in list and agenda are provided with this addendum.

3. Is one (1) shared conduit to be used for all three (3) conductors, or are they in three (3) individual conduits?

One (1) shared conduit is to be used for all three (3) conductors.

4. Regarding refeed of the 75 KVA Dry-Type Transformer at the Shelter – Please provide clarification on the refeed plan for the existing 75 KVA dry-type transformer located at the shelter:

a. Where is the new feeder originating from?

See revised plan sheets (Technical Drawings) included in this Addendum.

b. What is the proposed routing of this feeder?

See revised plan sheets (Technical Drawings) included in this Addendum.

North Carolina State Ports Authority Page 2 of 4

5. Regarding details on 5-Way and 7-Way Switches – Please provide further technical details on the specified 5-way and 7-way pad-mounted switches. Additional information appears to be necessary. Cut sheets are needed. What types of switches are going to be used, SF6 gas or PME Air Switch?

Either SF6 or Air switches are acceptable. Contractor that is awarded contract shall provide Submittals for approval by Engineer of Record.

Revisions to Project Manual / Plans:

Project Manual Components to be Replaced / Supplemented

1. Section B – Technical Specifications (to replace previous Technical Specifications)

a. SECTION 26 12 17 = Removed

b. SECTION 26 12 19 = Removed

2. Section C – Technical Drawings (sheets to replace previous Technical Drawings) / four (4) sheets replaced.

a. E-001

b. E-101

c. E-701

d. E-702

3. Section D – Form of Proposal (to replace previous Form of Proposal) / three (3) sheets removed.

a. “General Contract – Base Bid” unit cost table

b. “General Contract – Alternate #1 Bid” unit cost table

c. “General Contract – Alternate #3 Bid” unit cost table

Summary of Revisions Included in Documents Above:

1. Section B – Technical Specifications:

a. SECTION 26 12 17 – PAD-MOUNTED, LOAD-BREAK JUNCTIONS – Removed from

Technical Specifications

b. SECTION 26 12 19 – PAD-MOUNTED, LIQUID-FILLED, MEDIUM-VOLTAGE TRANSFORMERS – Removed from Technical Specifications

North Carolina State Ports Authority Page 3 of 4

2. Section C – Technical Drawings:

a. Sheet E-001 – Replaced sheet; new sheet provided in this addendum accounts for:

i. Transformer pad detail B/E-001 removed.

ii. Transformer nameplate detail D/E-001 removed.

iii. Pad-mounted transformer grounding detail E/E-001 removed.

iv. Fault current label detail J/E-001 removed.

v. Switch S3 load estimate and feeder schedule updated.

b. Sheet E-101 – Replaced sheet; new sheet provided in this addendum accounts for:

i. Pole 3004 demo work updated to reflect current conditions.

ii. Demo if single phase conductors between poles 54 and 3004 have been removed.

iii. Existing pump station feeder info updated.

iv. New proposed load break junction enclosure removed.

v. New proposed transformer T-1 removed.

vi. Existing transformer XFMR-1 added to plans. New feeder shown from transformer to new switch S3.

c. Sheet E-701 – Replaced sheet; new sheet provided in this addendum accounts for:

i. Demo riser updated for Pole 3004 demo work updated to reflect current conditions.

ii. New proposed load break junction enclosure removed.

iii. New proposed transformer T-1 removed.

iv. Feeder schedule removed.

v. Existing transformer XFMR-1 added to risers. New feeder shown to transformer from new switch S3.

d. Sheet E-702 – Replaced sheet; new sheet provided in this addendum accounts for:

i. New proposed load break junction enclosure removed.

ii. New proposed transformer T-1 removed.

iii. Feeder schedule removed.

iv. Existing transformer XFMR-1 added to risers. New feeder shown to transformer from new switch S3.

3. Section D – Form of Proposal:

a. “General Contract – Base Bid” unit cost table = Removed from Form of Proposal

b. “General Contract – Alternate #1 Bid” unit cost table = Removed from Form of Proposal

c. “General Contract – Alternate #3 Bid” unit cost table = Removed from Form of Proposal

North Carolina State Ports Authority Page 4 of 4

Attachments:

As stated in this document; see pages after “Contractor Signature” page.

Contractor is to acknowledge receipt of Addendum 1 with bid.

Contractor Signature: ______________________________________ Date: ___________________

North Carolina State Ports Authority

ATTACHMENTS

Pre-Bid Meeting Agenda & Sign-In Sheet

NCSPA Contract No. C-1799

North Carolina State Ports Authority Page 1 of 2

PRE-BID MEETING AGENDA

Thursday, August 28, 2025 at 2:00 PM

Item No. Topic

1. Introductions & Sign-In Sheet

2. Overview of Contract Documents, Project Specifics, Phasing/Construction Sequence

3. Safety and Security Requirements

• Port is an area of heightened security

• Access to port prior to bid is by notification only.

• Site visits must be coordinated with Robert Kohler (910-746-6412;

Robert.Kohler@ncports.com). Prior notice is required.

• Pictures and measurements are permitted.

• Contractors are required to obtain TWIC (Transportation Worker Identification

Credentials). Contractor can obtain escort status and escort up to 5 workers for 1 TWIC card holder. All escorted individuals must be in the near proximity of escort (always within eyesight range). Escorting is allowed for 30 days for each individual. TWIC is required after 30 days of escorted access.

• No firearms, weapons, alcohol, or drugs are allowed on NCSPA property. Police do stop and search vehicles.

• OSHA regulations are to be followed while on site.

• No disruption to NCSPA operations is allowed without prior approval.

• Hot work permit.

4. Contractor use of temporary utilities, facilities, and parking.

5. Liquidated damages are $500.00 per day.

6. Total project duration is 190 consecutive calendar days.

7. Bid Requirements:

• Carefully read instructions in Notice to Bidders

• Observe bid email/envelope marking requirements

• FedEx and mailed bids MUST clearly denote project bid information on the outer envelope

• Review bid documents required.

• MBE Goal: 10% of contract amount allocated to Minority Business Enterprises.

Submit “Identification of HUB Certified/Minority Business Participation” form with bid.

• A Bid Bond of 5% is required.

• A Performance Bond and a Payment Bond are required for 100% of the contract price.

mailto:Robert.Kohler@ncports.com

NCSPA Contract No. C-1799

North Carolina State Ports Authority Page 2 of 2

8.

Bidding Schedule:

• Last day Contractor questions – Wednesday, September 3, 2025, by 9:00 AM

• Addendum Issued (if necessary) – Friday, September 5, 2025, by 5:00 PM

• Bid Opening Date – Monday, September 15, at 2:00 PM

*Bid opening is at Port of Wilmington Maritime Building 2202 Burnett Boulevard Executive Board Room Wilmington, NC 28401

9. Contractor Questions – Any additional questions after the meeting need to be submitted in writing to Robert Kohler at Robert.Kohler@NCPorts.com. All questions must be submitted by 9:00 AM on Wednesday, September 3, 2025.

10. Project Site Visit / TWIC Escort Required?

Notes:

Revised Table of Contents

Table of Contents - Page 2

Form of Proposal

NCSPA Contract Number C-1799

Form of Proposal

SCO ID# 24-27857-01A

F O R M OF P R O P O S A L

Convert 4160V Line to Underground Contract:

North Carolina State Ports Authority Bidder:

SCO ID# 24-27857-01A Date:

The undersigned, as bidder, hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The bidder further declares that he has examined the site of the work and the contract documents relative thereto, and has read all special provisions furnished prior to the opening of bids; that he has satisfied himself relative to the work to be performed. The bidder further declares that he and his subcontractors have fully complied with NCGS 64, Article 2 in regards to E-Verification as required by Section 2.(c) of Session Law 2013-418, codified as N.C. Gen. Stat. § 143-129(j).

The Bidder proposes and agrees if this proposal is accepted to contract with the State of North Carolina through the North Carolina State Ports Authority in the form of contract specified below, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of:

Convert 4160V Line to Underground in full in complete accordance with the plans, specifications and contract documents, to the full and entire satisfaction of the State of North Carolina, and the North Carolina State Ports Authority and Cheatham Associates, PA with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and the contract documents, for the sum of:

SINGLE PRIME CONTRACT:

Base Bid:

Dollars($)

General Subcontractor:

Lic

Electrical Subcontractor:

Lic

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor.

NCSPA Contract Number C-1799

Form of Proposal

SCO ID# 24-27857-01A

ALTERNATES:

Should any of the alternates as described in the contract documents be accepted, the amount written below shall be the amount to be "added to" or "deducted from" the base bid.

GENERAL CONTRACT:

Alternate #1 Extend electrical project to include the next adjacent block to the west (i.e., Cold Storage).

(Add) Dollars($)

Alternate #2 Extend electrical project to include the next adjacent block to the west of Cold Storage (i.e., T-7).

(Add) Dollars($)

UNIT PRICES:

Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically noted.

Unit prices shall be applied, as appropriate, to compute the total value of changes in the base bid quantity of the work all in accordance with the contract documents.

The bidder further proposes and agrees hereby to commence work under this contract on a date to be specified in a written order of the designer and shall fully complete all work thereunder within the time specified in the Supplementary General Conditions Article 23. Applicable liquidated damages amount is also stated in the Supplementary General Conditions Article 23.

Unit prices should include all contractors general construction costs that are required to install that particular Item of the project as listed below. This includes, but is not limited to, any contractor overhead and profit.

NCSPA Contract Number C-1799

Form of Proposal

SCO ID# 24-27857-01A

MINORITY BUSINESS PARTICIPATION REQUIREMENTS

Provide with the bid - Under GS 143-128.2(c) the undersigned bidder shall identify on its bid (Identification of Minority Business Participation Form) the minority businesses that it will use on the project with the total dollar value of the bids that will be performed by the minority businesses. Also list the good faith efforts (Affidavit A) made to solicit minority participation in the bid effort.

NOTE: A contractor that performs all of the work with its own workforce may submit an Affidavit (B) to that effect in lieu of Affidavit (A) required above. The MB Participation Form must still be submitted even if there is zero participation.

After the bid opening - The Owner will consider all bids and alternates and determine the lowest responsible, responsive bidder. Upon notification of being the apparent low bidder, the bidder shall then file within 72 hours of the notification of being the apparent lowest bidder, the following:

An Affidavit (C) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the 10% goal established.

This affidavit shall give rise to the presumption that the bidder has made the required good faith effort and Affidavit D is not necessary;

* OR *

If less than the 10% goal, Affidavit (D) of its good faith effort to meet the goal shall be provided. The document must include evidence of all good faith efforts that were implemented, including any advertisements, solicitations and other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract.

Note: Bidders must always submit with their bid the Identification of Minority Business Participation Form listing all MB contractors, vendors and suppliers that will be used. If there is no MB participation, then enter none or zero on the form. Affidavit A or Affidavit B, as applicable, also must be submitted with the bid. Failure to file a required affidavit or documentation with the bid or after being notified apparent low bidder is grounds for rejection of the bid.

NCSPA Contract Number C-1799

Form of Proposal

Proposal Signature Page

The undersigned further agrees that in the case of failure on his part to execute the said contract and the bonds within ten

(10) consecutive calendar days after being given written notice of the award of contract, the certified check, cash or bid bond accompanying this bid shall be paid into the funds of the owner's account set aside for the project, as liquidated damages for such failure; otherwise the certified check, cash or bid bond accompanying this proposal shall be returned to the undersigned.

Respectfully submitted this day of , 2025.

(Name of firm or corporation making bid)

WITNESS: By:

Signature

Name:

(Proprietorship or Partnership) Print or type

Title (Owner/Partner/Pres./V.Pres)

Address

ATTEST:

By: License No.

Title: Federal I.D. No.

(Corp. Sec. or Asst. Sec. only)

Email Address:

(CORPORATE SEAL)

Addendum received and used in computing bid:

Addendum No. 1 Addendum No. 3 Addendum No. 5 Addendum No. 6

Addendum No. 2 Addendum No. 4 Addendum No. 6 Addendum No. 7 ________

Section B:

Technical Specifications

Technical Specifications - Page 2

Electrical Technical Specifications - Page 1

Section C:

Technical Drawings

CONSTRUCTION

DOCUMENTS

Digitally signed by Mark A. Ciarrocca Date: 2025.08.29 10:47:23-04'00'

Date: 2025.08.29 10:47:24-04'00'