SCO ID# 24-27820-01A-Add#1- Gaston Medical Modular.pdf
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- Attached to
- NC Department of Adult Correction
- Solicitation number
- SCO-SCO ID# 24-27820-01A
- Issued by
- Gaston County, North Carolina
About this file
This is an addendum to a construction procurement issued by the North Carolina Department of Adult Correction for the Gaston Correctional Center modular medical office project located at 520 Justice Court, Dallas, NC. The project (SCO ID# 24-27820-01A, Contract No. C11835, Job Order No. 4540) involves the installation of a 1,440 square foot modular medical building with all utilities and site work as the base bid. A mandatory pre-bid meeting was held on January 8, 2026, at 11:00 AM at Gaston Correctional Center, with sealed proposals due on January 29, 2026, at 2:00 PM at the NCDAC Central Engineering office (2020 Yonkers Road, Raleigh, NC 27604). Bidders may submit written questions to Mark Lyons until January 19, 2026, at 12:00 PM. The project schedule allows 360 consecutive calendar days from the Notice to Proceed date, with contracting expected to take 4-6 weeks and Notice to Proceed anticipated for late March or April 2026. All addendum acknowledgments must be completed on the Form of Proposal or bidders risk disqualification.
Bidders must submit a bid deposit or bond equal to five percent of the total proposal amount, with options including cash deposit, certified check, or the state's bid bond form. Performance and payment bonds for 100% of the contract price will be required upon award. Bidders must hold an Unlimited general contractor license under North Carolina General Statutes Chapter 87 and complete mandatory minority business enterprise (MBE) participation forms (Affidavit A or B). All contractor personnel, including workers and subcontractors, must complete background checks and PREA training prior to site entry. The contractor is responsible for providing temporary power, water (unless existing adequate sources are available), toilet facilities, tool control with daily inventory, and material delivery coordination with facility staff. Security requirements include daily crew escorts by facility officers, secured storage of ladders outside the fence, and restricted cellphone use. Final payment will be processed at 95% of monthly estimates, with final payment contingent upon completion and acceptance of work. No bid may be withdrawn for 60 days after the closing time.
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| File | Type | Posted |
|---|---|---|
| SCO- 24-27820-01A-Notice to Bidders -DAC-Gaston Modular Medical Office.pdf |
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Text version
Josh Stein, Governor Leslie Cooley Dismukes, Secretary
Job Order No.
Contract No.
C11835
Gaston C.C. Modular Medical Office
520 Justice Court, Dallas, NC 28034
1/13/2026
Addendum No. 01
A. Additional Project Information:
This addendum is being issued to publish the meeting minutes from the pre-bid conference held
1/8/2026. Any additional request for information will need to be received in writing by Mark Lyons, no later than 1/19/2026 at 12PM to allow sufficient time for a response to be submitted to all parties invested.
This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, Central Engineering. Acknowledge receipt of this Addendum in the space provided on the bottom of the signature page of the Form of Proposal. Failure to do so may subject the Bidder to disqualification.
This addendum consists of 1 page with 4 pages of attachments, totaling 5 pages.
Attachments: Pre-bid meeting agenda and minutes (2 Pages)
Pre-bid meeting sign-in sheet (2 Pages)
Gaston C.C. Modular Medical Office
Pre-Bid Meeting Agenda
Project: 520 Justice Court, Dallas, NC 28034 State Project ID Number: SCO # 24-27820-01A
DAC DECM Job Order # 4540
Date: 1/8/2026 | Location: Gaston Correctional Center Dallas, NC | Time 11:00AM
1. INTRODUCTION & SIGN IN SHEET
2. PROJECT DESCRIPTION & SCOPE OF WORK
a. Base Bid Installation of a modular building including all utilities and site work
b. Alternate
c. Unit Price
3. BID OPENING
a. Date: 1/29/2026
b. Time: Opening at 2:00PM
c. Location: NCDAC DECM, Door #4,2020 Yonkers Road Raleigh 27604
d. Bid Delivery: If mailing, (UPS/FedEx are preferred) I would urge sending it a week ahead, or overnight 48 hrs before the bid opening. Ultimately it is your responsibility to get the bid to me. Feel free to email me prior to bid opening to confirm.
Sealed envelope, “Bid Enclosed”, to my attention
4. QUESTIONS DURING BID
a. Bidders can submit their questions in writing to Mark Lyons
b. Question deadline is 1/19/2026, 12:00pm
5. BID ADDENDUM
a. Addendum 1 will be issued soon, that will include this meetings minutes and a scan copy of the sign-in sheet
b. Final addendum to be issued by 1/22/2026
c. Acknowledge receipt on Bid Form
6. PROJECT SCHEDULE - (360) consecutive calendar days from Notice to Proceed Date. Contracting with the State Construction Office should take anywhere from 4-6 weeks. I would expect a Notice to Proceed Date around the end of March – April.
7. PAYMENT
8. LOGISTIC
a. Laydown area- Contractor expected to work with facility contacts to establish a secure laydown area.
Material deliveries should be coordinated with the staff at Gaston CC
b. Existing Utility & Temporary Utility – Temporary power to be provided by the contractor. Temporary water is to be provided by contractor unless an existing source is available, operational, adequate, and agreed upon for use by the owner and facility contact. Temporary toilets to be provided by the contractor. Exact location to be discussed during the pre-construction meeting.
c. Temporary Toilet Facilities
9. SECURITY
a. DPS Security requirement for contractors – All contractor’s workers, subcontractors workers, and other personnel that will be entering the facility will be required to complete a background check. The form is located in the project manual. There are no fees or charges associated with the background check.
b. Site specific Security requirement – After approval, those individuals will be required to perform PREA training. (an hour or two training) No fees or charges associated with the training.
c. Work hours & break time – To be coordinated with facility contacts. Weekend work?
d. Cellphone – Site superintendent may be allowed, but it will be closely coordinated with the facility. A person in charge of the crew (site superintendent, foreman, etc.) must always be onsite. That person’s contact information will be submitted at the beginning of the project.
e. Tool box & hazardous tools – Review “Tool Control” portion of Section 011100
a. Daily inventory will be required at the start and end of each day
b. An officer will be assigned to always escort the crew
f. Ladders – To be kept secured outside the fence.
g. Inclement weather
10. REQUIRED BID SUBMITTALS (Please note that the project manual PDF is bookmarked with the specification section. All of these are located at the end of the project manual)
a. Form of Proposal
a. For base bid, provide the written cost out with words and the numbers where space has been provided. Please be sure the numbers and written words match.
b. Bid Bond
a. Cash deposit, certified check, or bid bonds are required for 5% of the proposal. If providing a bid bond, please use the state’s bid bond form provided in the project manual.
c. MBE
a. Follow MBE requirements and fill out either Affidavit A or B, only one should be filled out.
11. PERFORMANCE AND PAYMENT BOND, INSURANCE REQUIREMENT
a. Will be required on this project. They are not required with the bid, but the bidder must be sure they are capable of bonding in the amount of the bid provided.
b. Bidders should review the insurance coverages, cancellation language, and endorsement requirements and make sure the can meet those requirements.
12. SITE WALK-THROUGH
mwlyons1 Text Box Mark Lyons mwlyons1 Text Box mwlyons1 Text Box Scott Booth mwlyons1 Text Box Dept of Adult Corrections mwlyons1 Text Box Dept of Adult Corrections mwlyons1 Text Box Mark.Lyons@dac.nc.gov mwlyons1 Text Box Scott.Booth@dac.nc.gov mwlyons1 Text Box 919-324-1263
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