SCO-24-28826-01A.pdf

SCO-Notice To Bidders 2010 – (Updated Dec. 2010)

N O T I C E TO B I D D E R S

Sealed proposals will be received by:

Division 14 – North Carolina Department of Transportation

253 Webster Road, Sylva, NC, 28779 ATTN: LaRae Hooper up to 11:00 am on October 8, 2025 and immediately thereafter publicly opened and read in the Division Office conference room (and on a Teams meeting) Bids are for the furnishing of labor, material and equipment entering into the construction of the:

Clay County Maintenance Office 225 Tusquittee Rd., Hayesville, NC 28904

SCO ID#: 24-28826-01A

NOTE – BID PACKAGES MUST BE DROPPED OFF OR MAILED/SHIPPED TO THE DIVISION OFFICE TO BE RECEIVED PRIOR TO THE BID OPENING (NOT EMAILED). THIS IS AN OPEN FORMAL RE-BID PROCESS WITH REVISED BID DOCUMENTS. PREVIOUS BIDDERS MUST REQUEST THE REVISED BID DOCUMENTS AND ATTEND THE MANDATORY PRE-BID MEETING TO BE QUALIFIED TO SUBMIT A BID.

The bid is for the construction of a new 2,520 sf wood frame construction office building, including sitework, site utilities, slab, finished shell, flooring, ceiling system, plumbing, mechanical, and electrical construction. (all interior walls are a separate demountable wall system and contract). Bids will be received from General Contractors only for single prime construction. All proposals shall be lump sum.

Mandatory Pre-Bid Meeting

An open mandatory pre-bid meeting will be held for all interested bidders and subcontractors on: September 25, 2025 at 10:30 am at the site: 225 Tusquittee Road, Hayesville, NC. The meeting will address project specific questions, issues, bidding procedures and bid forms. Attendance is required to submit a bid.

Bid documents will be available on September 17, 2025 – interested Bidders & Subcontractors can receive digital copies of the plans and specifications by email only via an email request to the Architect – Ginger Summer, W.S. Architects PA, ginger@wsarchitectspa.com. Complete plans, specifications and contract documents will also be available for viewing at the Clay County Maintenance office AT AND AFTER THE PRE- BID MEETING (please call ahead – 828-389-8532), 225 Tusquittee Rd, Hayesville.

PLEASE NOTE THAT PERSONNEL AT THE MAINTENANCE OFFICE WILL NOT BE AUTHORIZED TO

ANSWER QUESTIONS ABOUT THE PROJECT – SEE BELOW FOR DIRECTING ALL QUESTIONS TO

THE ARCHITECT VIA EMAIL.

Digital copies of the plans, specifications, and contract documents can also be obtained from the following plan rooms online:

• Carolinas A.G.C. Digital Plan Room online

• Dodge Digital Plan Room

• Hispanic Contractors Association of the Carolinas online

• Duncan-Parnell Bidroom

SCO-Notice To Bidders 2010 (Updated Dec. 2010)

All Bidders must have the North Carolina Licensing Board for General Contractors license “BUILDING CONTRACTOR”, “INTERMEDIATE” or “UNLIMITED”. Subcontractors are hereby notified that they must have proper license as required under the state laws governing their respective trades. General contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina, will be observed in receiving and awarding general contracts.

Each proposal shall be accompanied by a certified check drawn on some bank or trust company, insured by the Federal Deposit Insurance Corporation, of an amount equal to not less than five percent (5%) of the proposal, or in lieu thereof a bidder may offer a BID BOND of five percent (5%) of the bid executed by a surety company licensed under the laws of North Carolina to execute the contract in accordance with the bid bond.

Said deposit shall be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten days after the award or to give satisfactory surety as required by law.

NOTE: The bidder shall include with the bid proposal the form Identification of Minority Business Participation identifying the minority business participation it will use on the project and shall include either Affidavit A or Affidavit B as applicable. Forms and instructions are included within the Proposal Form in the bid documents.

Failure to complete these forms is grounds for rejection of the bid. (GS143-128.2c Effective 1/1/2002.)

A PERFORMANCE BOND and a PAYMENT BOND will be required for one hundred percent (100%) of the contract price.

Payment will be made based on ninety-five percent (95%) of monthly estimates with five percent (5%) retainage and final payment made upon completion and acceptance of the work.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 30 days.

Questions during the bid period must be emailed to the Architect (not phone call) who will respond by email and issue Addenda with the minutes of the pre-bid meeting/questions and additional Addenda if needed to provide the answers to questions to all attendees of the pre-bid meeting.

ginger@wsarchitectspa.com

The owner reserves the right to reject any or all bids and to waive informalities.

DESIGNER:

W.S. Architects PA Ginger Summer, Architect 3305 Durham Drive Suite 109 Raleigh, NC 27603 ginger@wsarchitectspa.com

OWNER:

The State of North Carolina through The North Carolina Department of Insurance (NCDOT) Division 14 253 Webster Road Sylva, NC 28779