SCO- 24-28740-01A -Add#1 -Randolph CC Security Netting.pdf

Josh Stein, Governor Leslie Cooley Dismukes, Secretary

Job Order No. 4679 Contract No. C11797

Randolph Correctional Center –Security Netting 2760 US Highway 220 Business, Asheboro, NC 27205

7/23/25

Addendum No. 01

A. Additional Project Information:

This addendum is being issued to publish the meeting minutes from the pre-bid conference held 7/15/25. Any additional request for information will need to be received in writing no later than 7 days prior to the bid opening to allow sufficient time for a response to be submitted to all invested parties. This addendum is hereby made part of the bid documents and will be binding under the contractual agreement entered into between the bidder and the North Carolina Department of Adult Correction, DECM.

This addendum needs to be acknowledged on the Bid Form of Proposal.

1. The Bid date/time is being adjusted to August 28th, 2025 at 2:00PM.

2. Updated drawings will be provided in the forthcoming addendum 2

Attachments:

1. Pre-bid Questions and Comments

2. Pre-bid meeting agenda and minutes.

3. Pre-Bid Sign-In Sheet

Job Order No. 4679 Contract No. C11797

B. Questions and Comments:

Questions / Comments: Answers / Clarifications:

Sheet C-200, Enlarged Plan 4 In reference to Enlarged Plan 4 on Sheet C-200, all poles within the project area are to be installed on the outside of the existing chain link fencing, with the exception of three (3) poles located in the southernmost corner, which shall remain inside the fence line as shown in the drawing.

The final layout is still being determined. We will issue the final plans in Addendum 2.

Sheet C-200, Enlarged Plan 3 The light pole and associated overhead power infrastructure located outside the existing chain link fencing, as depicted in Enlarged Plan 3 on Sheet C-200, are to be relocated by others prior to the commencement of construction activities. The relocation work shall be completed in advance and is not within the scope of the Contractor’s responsibility.

The final layout is still being determined. If the poles stay outside the fence, guidance will be provided in regard to what scope is required by the Contractor and what will be done by others.

Sheet C-200, Enlarged Plan 3 Prior to commencement of construction activities, the underground electrical power servicing the outlets located between the existing chain link fencing and the parking lot guard rail (as referenced on Enlarged Plan 3 of Sheet C-200) shall be permanently de-energized. Accordingly, the Contractor shall bear no responsibility or liability for any damage incurred to the associated underground power infrastructure, given that it will be permanently disconnected and rendered inactive prior to mobilization.

The final layout is still being determined. If the poles stay outside the fence, guidance will be provided in regard to what scope is required by the Contractor and what will be done by others.

This will include any electrical shutdowns or removal.

Josh Stein, Governor Leslie Cooley Dismukes, Secretary

Security Netting – Randolph Correctional Center Pre-Bid Meeting Minutes

Project: 2760 US Highway 220 Business, Asheboro, NC 27205 State Project ID Number: SCO # 24-28740-01A

DAC Central Engineering Job Order # 4679

Date: 7/15/2025 | Location: Admin building/2760 US Highway 220 Business, Asheboro, NC 27205| Time 10:00AM

Attendees Name Firm Name Firms Name Firm

Mark Lyons NCDAC Gerald Freeman NCDAC – Randolph Tim Mitchell Carolina Sports Concepts Angelena Copple NCDAC - Randolph Keith Knuppel ms consultants Khris Broadway PRMY

Andre Demii National CG/RMD Holdings

Henry Chappel PRMY

Item # Issue Action/Notes

001 Introduction All parties introduced

002 Scope of work Keith Knuppel described the scope of work.

Base Bid and three-unit prices included in this project.

Alternates – Inside the fence poles, Remobilization

003 Bid opening Date: 07/31/2025 8/28/25 Time: Opening at 2:00PM Location: NCDAC Engineering, Construction, and Maintenance, 2020 Yonkers Road, Door 4, Raleigh, NC 27604 Bid Delivery: Large Conference Room, door #4, NCDPS Central Engineering, 2020

Yonkers Rd, Raleigh, NC (hand delivered); or 4216 Mail Service Center, Raleigh, NC 27699-4216(mailing address). If mailed, bidders are responsible to check if their bids reached to Mark Lyons before bid opening time

004 Questions during bid

Bidders can submit their questions in writing to Mark Lyons via email Question deadline is 07/17/2025, 2:00pm

005 Addenda (discuss issued addenda if any)

Addenda to be issued by 07/22/2025 Acknowledge receipt on Bid Form

006 Schedule Duration is (90) consecutive calendar days from Notice to Proceed Date

007 Payment Follow terms set forth in Contract

008 Logistic Laydown area: Can be coordinated with facility, many areas available.

Existing Utility & Temporary Utility: Contractor to utilize their own power.

If required Water can be supplied onsite.

Temporary Toilet Facilities: Contractor responsible to bring Porta Johns

009 Security Contractor will need to provide background check information to the Facility prior to beginning work.

Item # Issue Action/Notes DPS Security requirement for contractors - Contractors advised to review “DPS

Security requirement for contractors” in the Bid manual to factor into their bid preparation

WORK HOURS – Generally 7am – 7:00pm Monday to Friday.

Weekend work is available with 24hr prior notice/coordination.

Cellphone – no restrictions outside of fence.

Cell phone and tools brought inside the fence will be on an as needed basis and must be checked in/out daily per policy.

Toolbox & hazardous tools – Contractor must keep track of all tools and report missing items immediately. Tool inventory required.

Ladders – No restrictions outside of fence but must be removed from site daily.

Inclement weather – follow proper guidelines.

010 Required Bid Submittals

Bids to include Form of proposal, Bid Bond, MBE Bidders must also include - Warranty and insurance information, Minimum of two (2) references of similar projects and Samples of the netting and rope border to be used in the bid.

011 P&P Bond & Insurance Req.

Refer to Project Manual. Performance and Payment Bonds are required for 100% of the amount of contract.

012 Site Walk-through

A site walk-through was held after the meeting Plenty of lay down areas were identified for use.

Spoils can be kept on site.

Netting/poles on SW side of site are still under review for final location.

Coordination with Duke Energy may be required.

The above summary is provided as a service to facilitate communication and understanding of the referenced meeting; we therefore welcome additional clarification should it be necessary. The foregoing conveys my understanding of items discussed and decisions reached during this meeting. We request any changes, additions or deletions be brought to our attention as soon as possible but no later than 7 days from date of issuance for the minutes to be corrected and reissued. In the absence of any corrections, we assume the minutes to be correct and the final draft. Please contact the writer with questions or revisions.

Mark Lyons Project Manager NCDAC – Division of Engineering End of Minutes