SCO-23-26532-01A-Add#1.pdf

Satellite Office:

90 Southside Avenue, Suite 350

Asheville, NC 28801 O: (828) 255-4691 sudassociates.com

NORTH CAROLINA DEPARTMENT OF NATURAL AND CULTURAL RESOURCES

MUSEUM OF THE ALBEMARLE

FIRE ALARM REPLACEMENT

SCO # 23-26532-01A

PRE-BID CONFERENCE

ADDENDUM NUMBER 1

OCTOBER 2, 2024

11:00 A.M.

1. The bid due date and bid opening location will be changed. Bids are now due at 2:00 P.M. on November 12, 2024. The bid opening will now be held at the North Carolina Department off Natural and Cultural Resources at 109 E. Jones Ferry Street, Raleigh, NC 27601 in the auditorium at 2:00 P.M. on November 12, 2024. Bids can be mailed to: Ms. Shannon Riley, Capital Improvements Project Manager, Capital Projects Unit, North Carolina Department of Natural and Cultural Resources, 4601 Mail Service Center, Raleigh, NC 27699-4600. Bids can be submitted in person to Ms. Shannon Riley, Capital Improvements Project Manager, Capital Projects Unit, North Carolina Department of Natural and Cultural Resources, 109 E. Jones Street, Raleigh, NC 27601.

2. A Pre-Bid Conference was held on October 2, 2024, at 11:00 A.M. A list of attendees is attached.

3. Drawings and specifications are available from Sud Associates, P.A. in the Durham office.

Sud Associates, P.A. 1813 Chapel Hill Road Durham, NC 27707

Telephone (919) 493-5277

4. To receive a complimentary electronic copy of contract documents and to be placed on the distribution list, please send the following information to Maria Spittler, e-mail: maria@sudassociates.com. Name and e-mail of individual, Company Name, Address, Web Site, Telephone Number and Fax Number. Hard copies require a deposit of $50.00.

5. Contractors and museum staff were present at the meeting. Everyone present at the meeting introduced themselves.

6. Patrick Haramija provided the background and an overview of the project. The drawings and Scope of Work were reviewed and discussed.

7. To ensure a fair bidding process, questions and/or clarifications requested by contractors will not be accepted after an established cut-off date. A cut-off date of October 16, 2024, at 5:00 P.M. was established.

Contractors are encouraged to e-mail their questions as they have them, and not hold them until later to;

Project Manager: Patrick Haramija Phone: (856) 261-3073 E-mail patrick.haramija@rve.com

8. The project will be performed under a single prime contract.

October 2, 2024 North Carolina Department of Natural and Cultural Resources Museum of the Albermarle Fire Alarm Replacement Bid Addendum #1 sudassociates.com

9. Bidders should review the Supplementary Instructions to Bidders and General Conditions of the Contract.

All work shall be completed in 240 consecutive days.

10. Contractors are responsible for compliance with the “Guidelines for Recruitment and Selection of Minority Businesses for Participation in State Construction Contracts” which is included in the project specifications. Documentation demonstrating compliance must be available for review and submission immediately following the bid opening. A contract award recommendation cannot be made by the engineer until compliance is verified. The contractor must identify on its bid, the minority businesses that will be utilized on the project with the corresponding total dollar value of the bid and Affidavit A (listing of good faith efforts) or Affidavit B (self-performance of work) and the Identification of HUB Certified / Minority Business Participation form. Attach appropriate forms to the bid.

Due to the short bidding time, it is recommended the bidders contact minority contractors immediately.

11. The contractors are responsible for site verification of existing conditions and distances. Locations and distances should not be scaled from the drawings. Any costs resulting from their failure to verify will be the contractor’s responsibility. No change order requests will be considered for items that can be verified by site observations and measurements, even if these are not consistent with drawings.

12. Project correspondence including Addenda will be by E-mail only. Contractors should send an acknowledgment when they receive any correspondence

13. Responses to future questions/clarifications asked by contractors will be addressed in subsequent addenda.

14. All contractors submitting proposals shall incorporate the items in this Addendum and all other addenda into their proposals and acknowledge receipt of the Addenda on their bid proposal forms. This Addendum shall be incorporated in the Drawings and Specifications which are a part of the Contract Documents and shall supersede anything contained therein with which it may conflict.

DISTRIBUTION:

Shannon Riley NC Dept. of Natural and Cultural Resources

Ish Sud Sud Associates, PA

Patrick Haramija Sud Associates, PA

Steven Boyet Sud Associates, PA

Bidders List

October 2, 2024 North Carolina Department of Natural and Cultural Resources Museum of the Albermarle Fire Alarm Replacement Bid Addendum #1 sudassociates.com

NORTH CAROLINA DEPARTMENT OF NATURAL AND CULTURAL RESOURCES

MUSEUM OF THE ALBEMARLE

FIRE ALARM REPLACEMENT

SCO # 23-26532-01A

PRE-BID CONFERENCE NOTES

ADDENDUM NUMBER 1

OCTOBER 2, 2024

11:00 A.M.

CLARIFICATIONS/ RESPONSES

FROM PRE-BID CONFERENCE AND CONTRACTORS’ QUESTIONS

General and Contractual:

1. The bid due date and bid opening location will be changed. Bids are now due at 2:00 P.M. on November 12, 2024. The bid opening will now be held at the North Carolina Department of Natural and Cultural Resources at 109 E. Jones Ferry Street, Raleigh, NC 27601 in the auditorium at 2:00 P.M. on November 12, 2024. Bids can be mailed to: Ms. Shannon Riley, Capital Improvements Project Manager, Capital Projects Unit, North Carolina Department of Natural and Cultural Resources, 4601 Mail Service Center, Raleigh, NC 27699-4600. Bids can be submitted in person to Ms. Shannon Riley, Capital Improvements Project Manager, Capital Projects Unit, North Carolina Department of Natural and Cultural Resources, 109 E. Jones Street, Raleigh, NC 27601.

2. Restroom facilities will be available to the contractor as long as the facilities are not abused. Parking will be available for work-related contractor vehicles. Parking will be confined to owner specified locations in the back of the building. The owner may allow the contractor to use their dumpsters for daily trash. However, they should assume they will need to remove all trash from the premises. Demolition and construction related trash will need to be removed by the contractor. Employees must be professional and courteous.

3. Old devices can be removed and disposed of. Plates can be used to cover old device locations. Plates must be painted to match the surrounding wall colors.

4. Bid security, bid bond or cash, in the amount of 5% of the total bid is required with the bid.

5. Winter months are the best time to work. Work hours are 7 am to 5 pm Monday through Friday. Off hours can be arranged on Sundays. Work in exhibits shall be split between normal work hours and Sundays. Work in collection areas need an escort.

6. DBE goals for the project were discussed and reinforced.

7. A site walkthrough was performed. Contractors were reminded that they should price a fully redundant system. New device locations do not line up with old ones. The system must be expandable and must allow adding additional devices to facilitate an upcoming project to enclose the portico.

8. Contractors were informed that duct detectors must be replaced in units with design airflows greater than 2,000 cfm., regardless of what is shown on the drawings.

9. All work must be included in your pricing and nothing can be excluded. The procurement and installation of conduit is required. Minimum conduit size is 3/4".

October 22, 2024 North Carolina Department of Natural and Cultural Resources Museum of the Albermarle Fire Alarm Replacement Bid Addendum #1 sudassociates.com

10. Will work have to be done a er hours?

Winter months are the best me to work. Work hours are 7 am to 5 pm Monday through Friday. Off hours can be arranged on Sundays. Work in exhibits shall be split between normal work hours and Sundays.

11. Note 5 under the fire alarm scope of works states that “All exposed fire alarm wiring shall be new in raceway (EMT, FMC (for Fire Alarm), RGS, Wiremold (or equal). All non‐exposed (accessible ceilings only) shielded fire rated FLRP cable is acceptable.” No fier recommends unshielded cable for the SLC ( addressable loop) is that acceptable?

Note 5 to be revised to state “All exposed fire alarm wiring shall be new in raceway (EMT, FMC, RGS, Wiremold (or equal). Wiremold only acceptable in limited surface mounted situa ons, as approved by owner through prior wri en permission. Armorflex is acceptable in non-accessible ceilings. MC or AC cable not allowed without prior wri en permission by the state. Shielded fire rated FLRP cable is not acceptable. Unshielded cable for the SLC (addressable loop) is acceptable but it must be in new raceway, as describe above. Fire alarm wiring cannot be in the same conduit as power wiring.”

12. To expand on ques on 3 is it acceptable to use fire alarm cable above sheetrock ceilings. Wire can be fished across ceiling and may not require ceiling to be cut and patched for installa on of conduit. The more wire we can conceal the cleaner the installa on will look.

See previous answer.

13. Who is responsible for patching & pain ng.

The contractor is responsible for patching and pain ng. Exis ng boxes can be covered by cover plates.

Plates must be painted to match the surrounding wall colors.

14. What is the extent of pathing and pain ng that will be required by us?

The contractor is responsible for patching and pain ng. Exis ng boxes can be covered by cover plates.

Plates must be painted to match the surrounding wall colors.

15. If pain ng is required are color codes available to match exis ng paint colors?

No, paint must match the surrounding wall colors (using a sample).

16. Is there an an cipated date for the no ce to proceed to be issued?

No date has been established.

17. Who is responsible for disposing of old fire alarm equipment?

Contractor shall dispose of old fire alarm equipment. Old devices don’t need to be returned to the owner.

NCDNCR

Museum of the Albermarle Fire Alarm Replacement

SCO ID# 23-26532-01A

Pre-bid Conference October 2, 2024 at 11:00

A.M.

LIST OF ATTENDEES

Name Company Telephone E-Mail

Patrick Haramija Sud Associates 856-261-3073 Patrick.Haramija@RVE.com

Shannon Riley NCDNCR 919-814-6617 shannon.riley@dncr.nc.gov

Wayne Matthews NCDNCR 252-331-4025 wayne.mathews@dncr.nc.gov

Dean Hall JCI 919-886-9433 dean.hall@jci.com