SCO-01-00001-IFB 88-2 SW-1DW MHU - ColumbusBladen.pdf

OSBM-DR IFB-88 (1 DW & 2SW MHU Replacement- Columbus/Bladen Counties)

NORTH CAROLINA OSBM-DISASTER RECOVERY

INVITATION FOR BIDS

IFB Title:

Counties:

Projects:

State Disaster Recovery Act Single-Family Home Construction Project No. 88

Columbus & Bladen

(2) Two Singlewide Manufactured Housing Units ("MHU"), and (1) One Doublewide

Manufactured Housing Unit (“MHU”) with Turnkey Delivery Preferred within

90 days for Critical and Pressing Needs Families affected by Hurricane Florence and Hurricane Matthew

• Thomas Barsh, 97 Jacobs Lane, Bolton, NC (Project 1) - SW-MHU

• Jennifer Young, 1051 Boggy Branch Rd, Council, NC (Project 2) – SW-MHU

• David Webb, 199 Webb Rd, Lake Waccamaw, NC (Project 3) – DW-MHU

Bid Alternates: Demolition of Existing MHUs

Issue Date: April 18, 2024

Bid Opening Date: May 2, 2024, at 2:30 pm at OSBM Conference Room, Dobbs Building, Raleigh, NC or via OSBM Conference Line: (919) 716-0711.

The State of North Carolina, through the Office of State Budget & Management Disaster Recovery Section

("OSBM-DR"), serving as the State Disaster Recovery Acts ("DRA") of 2017, 2018 and 2019 Program

Manager for the North Carolina Division of Emergency Management ("NCEM"). One of the purposes of State's 2018 DRA Housing Recovery Program Critical and Pressing Needs Grants is to provide homes that are decent, safe, and sanitary by reconstruction the primary residences of low to moderate income households whose homes sustained major damage from Hurricane Florence and whose losses were not met through insurance or were not eligible for assistance under any federal disaster recovery program. OSBM-DR will be accepting sealed bids for the one (2) Singlewide Manufactured Housing

Units ("MHU") housing project identified in the invitation below (the "IFB") to replace two existing hurricane damaged SW-MHU homes located at:

• Barsh, 97 Jacobs Lane, Bolton, NC (Project 1)

• Young, 1051 Boggy Branch Rd, Council, NC (Project 2)

• Webb, 199 Webb Rd, Lake Waccamaw, NC (Project 3)

And owned respectively by Thomas Barsh (Project 1), Jennifer and Jason Young (project 2) and

David and Victoria Webb (Project 3) (hereinafter the "Owners").

This IFB is issued on behalf of the Owners as a critical and pressing needs Hurricane Florence DRA

Project and OSBM-DR will serve as the project manager for the Owners.

The State is not obtaining any ownership interest in this Project/SW Mobile Home Replacement, nor is the Project for any government purpose or function. The State's obligation is to fund the construction costs for the Project.

Enclosed please find the Bid Proposal Form, which must be filled out completely and attach all documentation identifying your firm's qualifications to perform the requested services. Only the Form of

Bid Proposal and requested documentation must be submitted in a sealed envelope to OSBM-DR pursuant to the following delivery instructions.

SEALED BID DELIVERY LOCATIONS

As a result of the COVID-19 Pandemic, there is limited access to our building, State employees have been ordered to telework as much as possible, and OSBM-DR cannot assure bidders that regular U.S. Mail delivers will be processed and delivered to our section within any specific time frame, there may not be public access to our building to allow for overnight mail deliveries, and/or there may be no access to our building without making an appointment assuming there are no stay-at-home orders in effect in North

Carolina or in Wake County. Therefore, the following shall be the acceptable delivery methods:

Electronic Transmission is the Preferred Delivery Method:

1. Email in PDF (Image Only/TIFF/JPEG format) to:

OSBM-DR's Administrative Specialist: diane.mcgill@osbm.nc.gov and original mailed to:

John Donachie - Operations Manager

Office of State Budget & Management-Disaster Recovery Section

Mail Service Center 20320

Dobbs Building, Suite 4002

Raleigh, NC 27699-0320

Bidder must email bid on or before the Bid Opening date and time, and the transmittal email should request a receipt of delivery. THE TRANSMITTAL INFORMATION SHOULD NOT

CONTAINING ANY PRICING INFORMATION AND SHOULD ONLY STATE THE

BIDDER'S LEGAL NAME AND OSBM-DR IFB NUMBER. The original email must be mailed so that is received by OSBM-DR no later than five (5) days after the Bid Opening Date. All timely bids received by email will be conditionally accepted but subject to rejection if the original is not received by our office in regular mail by the close of business on the fifth day after the Opening

Date.

OSBM-DR's administrative assistant will forward all bids to the OSBM-DR staff responsible for the bid opening on the bid opening date and will also set up a back-up folder for the bids in a networked folder that can be accessed by OSBM-DR staff on the Opening Date.

mailto:diane.mcgill@osbm.nc.gov

2. Hand-Delivery BY APPOINTMENT ONLY to:

John Donachie - Operations Manager

Office of State Budget & Management-Disaster Recovery Section

Dobbs Building, Suite 4002

430 N. Salisbury Street

MSC20320

Raleigh NC 27699-0320

919) 302-6919 (Cell)

(984) 236-0734(Office)

Although the State of Emergency Order for the COVID-19 pandemic has expired, hand-delivery is discouraged, and hand-delivery is only permitted if a bidder is unable to scan and email its bid by the preferred method. The bidder must speak with OSBM-DR's Operations Manager, John Donachie (984-

236-0734 or john.donachie@osbm.nc.gov at least 24 hours in advance to discuss hand-delivery and if hand-delivery is approved by the Operations Manager, then a delivery location will be agreed to and as well as the social distancing and the safety measures that will be followed during the delivery. Bidder must not have any conversation with the Operations Manager regarding the IFB or any bid submitted in response to the IFB. The delivery must be cancelled if either party is experiencing any symptom of a cold, flu and/or COVID-19, or a party know he or she has been exposed to an individual who has tested positive for COVID-19 or knows that a person he or she has been exposed to has taken a COVID-19 test but has not received the test results.

An optional pre-bid meeting will be held for all interested bidders on April 25, 2024, at 2:30 pm to 2:45 pm by CALL IN ONLY using the OSBM-DR Meet Me Line at (919) 716-0711. The meeting will address project specific questions, issues, bidding procedures, construction scheduling, review of construction documents, and bid forms. Written inquiries regarding the IFB may be emailed to OSBM

DR (John Donachie, Operations Manager) john.donachie@osbm.nc.gov up until 5:00 pm on April 25, 2024, OSBM-DR will post an addendum of answers to those inquiries or questions presented at the pre-bid meeting by April 26, 2024 at 5pm.

DEADLINE FOR DELIVERY & PUBLIC OPENING

Proposals will be received up to 2:30, May 2, 2024 and immediately thereafter publicly opened and read in the OSBM Dogwood Conference Room (fourth floor) or OSBM-DR Meet Me Line if COVID-19 Protocols are still in place. The bid opening has been scheduled from 2:30 pm to 2:45 pm. Bidder attendance at bid opening is not mandatory and all bidders will receive a copy of the bid tabulation. OSBM-DR reserves the unqualified right to reject any and all bids. Reasons for rejection may include, but shall not be limited to, the following:

1. If the Form of Proposal furnished to the bidder was not used or was altered.

2. If the bidder adds any provisions reserving the right to accept or reject any award.

3. If there are unauthorized additions or conditional bids, or irregularities of any kind which tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning. If the bidder fails to complete the proposal form where information is requested so the bid may be properly evaluated by the owner.

mailto:john.donachie@osbm.nc.gov mailto:%20john.donachie@osbm.nc.gov

4. If the bidder fails to comply with other instructions stated herein.

5. Bidder is not authorized to transaction business in the North Carolina, bidder has been suspended from doing business in North Carolina by the N.C. Secretary of State, is under a revenue suspension by the N.C. Carolina Department of Revenue, bidder has been suspended or debarred from public contracting by any local, state, or federal government entity, and/or the State Construction Office has received a negative evaluation regarding bidder's performance on a state construction project.

6. After the opening of bids, no bid may be withdrawn, except under the provisions of

General Statute Subject to the process set forth in Section 143-129.1 of the North

Carolina General Statutes, a bidder's pricing shall remain valid for a period of forty-five

(45) days unless otherwise specified in bid or an addendum to the IFB. Should the successful bidder default and fail to execute a contract, the contract may be awarded to the next lowest and responsible bidder, and OSBM-DR reserves the right to seek compensation from the original successful low bidder to cover any increased costs between the two bids.

1. Site Addresses for Manufactured Home Placement

• Barsh, 97 Jacobs Lane, Bolton, NC (Project 1)

• Young, 1051 Boggy Branch Rd, Council, NC (Project 2)

• Webb, 199 Webb Rd, Lake Waccamaw, NC (Project 3)

2. Specifications for All DRA Manufactured Homes

A. Permanent Placement on Real Property (i.e., foundation, means of egress, etc.)

1. Brick skirting with 18" x 24" door for crawlspace (see below)

2. All towing apparatus removed

3. Provide permanent steps or porch as described below

4. The bidder will be responsible for proper placement of the MHU on the lot in compliance with current zoning requirements.

B. MHU Minimum Preferred Requirements: - Project 1 & 2

1. Single wide with a minimum square footage of 1050-1150 sf

2. Model must have a minimum Three (3) Bedrooms

3. Model must have a minimum Two (2) Bathrooms

MHU Minimum Preferred Requirements: - Project 3

1.2 Double wide with a minimum square footage of 1300-1450 sf

2.2 Model must have a minimum Three (3) Bedrooms

3.2 Model must have a minimum One (2) Bathrooms

4. Model must include living/family room, kitchen and eating area

5. Ceiling lights in each bedroom and in living/family room operated from wall switch.

6. Wind Zone 2 or 3 as required by code (minimum 25 or 30-year shingle with corresponding warranty)

7. Home shall have OSB exterior wall cladding (sheathing) if available from the

Manufacturer 1.

8. Energy Star designation for:

• HVAC

• Doors Windows (thermal pane insulated glass) with full screens

• Appliances as achievable

Appliances that must be included in bid are: refrigerator; dishwasher; range (combination oven and stovetop); separate range hood & Microwave or microwave/range hood combination depending on standard package for MHU model.

9. Brick Skirting with minimum height per local authority having jurisdiction or 36 inches above grade or 24 inches above any known flood levels, whichever is higher. In circumstances where the foundation elevation will be equal to 60 inches or greater, Split face concrete block may be substituted for the brick. None of the homes are in a designated flood zone; therefore minimum foundation height will be 36 inches (3ft).

10. Flood vents or flood openings installed must meet the requirements of: FEMA NFIP

Technical Bulletin 1 (2020 Openings in Foundation Walls and Walls of Enclosures. All

Foundation perimeter walls over 36" inches in height will incorporate FEMA flood vents per FEMA NFIP Technical bulletin 1, irrespective of Flood zone designation.

11. Installed flood vents must be properly located: on at least two different sides of the building (preferably opposite sides) with the bottom of the opening no more than

12"above the adjacent grade and engineered to meet 2018 IBC/ASCE 24-14

Requirements.

12. Contractor shall obtain and exhibit Flood and Homeowners insurance policies for the 12 months following the completion of the project or the relevant construction warranty period whichever is the greater. Policies must be effective no later than the day of project handover/CO issue.

13. All engineering details for unit elevation design must meet or exceed minimum applicable

NFIP requirements.

14. Contractor will obtain and exhibit Flood and homeowners insurance for the 12 months following completion of the project (issue of CO) or the relevant construction warranty period whichever is the greater. Insurance policies must be effective no later than the day of project handover or certificate of occupancy issue,

15. Drywall wall finishes, not paneling, in all living spaces if available from the manufacturer.

16. Installation of a 8X8 to 12X12 Ft (Pressure Treated wood) off the Front of MHU with steps to grade. The size of deck will vary dependent on window, door & services locations.

17. Contractor will also include installation of one rear 5X5, to 8X8, deck size and location will vary dependent on window, door & services locations.

18. Front & rear placement of decks may be varied as agreed with owner and OSBM.

19. All entrance doors must have steps leading to them.

20. All interior passage/room doors should be a minimum of 36” (excludes closet and pantry doors)

21. Entrance doors swinging out shall have a minimum 3' X 3' landing outside the door (not applicable for screen or storm door).

22. No Plastic Plumbing Fixtures (sinks, faucets, etc.).

23. ADA/Comfort Height Toilet in Master Bath.

24. Low Threshold/Walk in Shower in Master Bathroom must be offered as an option if requested by the Homeowner or OSBM-DR.

25. MHU must meet U.S. Department of Housing and Urban Development's specifications for manufactured homes Footings, pier spacing, and anchorage shall meet the current North Carolina Regulations for Manufactured Homes and the Manufacturer's

Installation Instructions. Steps shall meet the North Carolina Regulations for Manufactured

Homes. Electrical, plumbing, and mechanical work shall meet the requirements of the

National Electrical Code, North Carolina Plumbing and North Carolina Mechanical Codes, respectively, along with the North Carolina Regulations for Manufactured Homes. Connection of plumbing systems to existing systems located under the footprint of the home may be performed by the setup contractor. Any additional connections of plumbing systems outside the footprint will normally require a licensed plumbing contractor.

26. All steps must be in accordance with the North Carolina Regulations for Manufactured Homes section 3.11.

27. For new homes, the manufacturer's installation instructions must be in a conspicuous location. Foundation system and tie-downs must be installed in accordance with the installation instructions for new homes. Installation of relocated homes may be in accordance with the North Carolina Regulations for Manufactured Homes.

28. Please note that in the absence of specific instructions from the manufacturer, an engineer's letter will normally be required for the set up in circumstances where more than 25% of the homes main support piers are higher than 3'- O" above grade measured at the bottom of the I-Beam, reference NC Regulations for Manufactured Homes section 3. 7. 7.

29. Where a soil bearing test is undertaken, it must be posted in a conspicuous place and used to determine pier spacing.

30. All footer blocks shall be covered with earth.

31. All dry stacked piers will be parged as a finish treatment unless otherwise agreed with

OSBM.

32. Underneath the home is to be graded to prevent water ponding. Additional fill should be added where necessary, if the interior (crawl space) grade is lower than the exterior to ensure there is positive drainage and balanced fill.

33. A GFCI convenience receptacle should be located adjacent to mechanical equipment.in accordance with the requirements of NEC (554.32(E))

34. Additional external GFI protected receptacles shall be provided adjacent to the front and rear exit doors. Receptacles shall be installed in accordance with the requirements of NC

Regulations for Manufactured Homes section 3.12.3

35. The electrical system shall be complete with proper conductor and overcurrent device sizes.

36. At least one (1) outlet must be accessible from the ground (no higher than sixty (60) inches from the adjoining grade). If this outlet is below the known flood elevation for this home, then it must be installed in accordance with NFIP guidelines (a Dedicated circuit fed either from the interior distribution panel or directly from the meter base pole mounted panel, and the outlet must be GFCI, weather and tamper resistant rated.)

37. In all circumstances where the footer design incorporates the use of steel reinforcement

(rebar) NEC section 254.54, requires that grounding electrodes are bonded and incorporated into the grounding system. Typically, this would be a concrete encased grounding electrode using a 20-foot length of #4 rebar (1/2 inch steel) with a projection from the top of the foundation. Where steel reinforcement is used in a foundation, a UFER inspection must form part of the footer inspection.

38. The water supply is installed in accordance with North Carolina Regulations for

Manufactured Homes section 3.13.6.

39. All hose bibs have means for back flow prevention.

40. The sewer line is run with correct fall and the connection to septic tank exposed for the inspection.

41. All mechanical equipment must be installed with proper overcurrent protection device.

42. All mechanical equipment located outside is leveled and placed on an elevated platform at a height no less than the height of the lowest finished floor of the installed MHU.

43. Any ductwork run under the home should be supported every 4'-0".

44. Vinyl sheet on entrance floors, kitchen and bath floors and carpeting in living room and bedrooms. LVP (Vinyl Plank) may be used in any room as a substitution as approved by the homeowner.

45. Include the cost of transportation, cost of code approved set-up, costs of connecting to electrical utility, water supply and sewer, costs of all permits, taxes (if applicable), and all other work or services required to obtain a certificate of occupancy from the local authority having jurisdiction any required (e.g., an as-built survey, plat, or site specific engineering required by City, County, or public utility)

46. In circumstances where the unit will require elevation, the elevation requirements include the following: lowest finished floor of the living space and utilities or equipment servicing the building must be at least 24 inches above the Base Flood

Elevation (BFE) or 24 inches above any known flood levels, whichever is higher, as determined by the Flood Elevation Certificate. Where there is a county flood elevation requirement the lowest finished floor should meet either the OSBM standard or the county standard, whichever is the greater. An Engineered Foundation and elevation detail designed in accordance with NFIP requirement will be required as part of the site design and elevation proposal.

47. Where the foundation design includes elevation and/or is constructed in a flood zone, it must include approved NFIP flood vent in the foundation design. Where flood vents are installed, the enclosure or crawl space below the building must contain a sufficient number of flood vent openings to allow flood waters to flow under the building and not buckle the foundation.

48. Installed flood vents must be properly located: on at least two different sides of the building (preferably opposite sides) with the bottom of the opening no more than

12"above the adjacent grade and engineered to meet 2018 IBC/ASCE 24-14

Requirements.

49. All engineering detail for unit elevation design must meet or exceed minimum applicable

NFIP requirements.

50. All additional documents, attachments and/or pictures can be found in the appendices.

C. Licensing Requirements & Bonds

To the extent bidder will use a general contractor to perform any work in setting up any on any lot, the general contractor must be properly licensed under Chapter 88, Article 1, General Statutes of North

Carolina, and must have license classification for Limited, Intermediate, or Unlimited Construction.

Bidder or its general contractor must use properly North Carolina licensed subcontractors for the performance of electrical, plumbing, mechanical and HVAC (heating, ventilation, and air conditioning), or as may be required by authority having jurisdiction (i.e., municipal and/or county building department.

No bid bond shall be required for this IFB.

Bidder shall indicate in its bid whether it is able to provide a performance bond and a payment bond for all contract it may be awarded under this solicitation. Bidder shall include a unit price for the premium for each bond. In lieu of bonds, Bidder shall provide a statement as to how it will guarantee timely performance of any contract awarded under this solicitation and how it will resolve issues with its subcontractors to avoid mechanics liens that may be placed against the home and properties for alleged nonpayment of sums that may be due under the subcontractors. Any required bond shall have a penal sum for one hundred percent (100%) of the contract price.

D. Payment Terms

Bids shall include proposed terms of payment that will normally require:

1. Successful Bidder will be required to complete a State Substitute W-9 form that OSBM-DR will provide with the notice of contract award, which will allow OSBM-DR to set up an account with the State of North Carolina that will permit electronic payments to Contractor.

2. A deposit up to 25% to cover the costs of permitting, delivery of equipment, installation of erosion control, and/or mobilization of Contractor and/or abatement subcontractor (if any).

Notwithstanding the foregoing, the Contractor must have sufficient financial ability to finance its demolition work and pay subcontractors for a minimum of 30 days.

3. Progress Payment, not to exceed 55% of contract price, when the MHU is delivered to Bidder's regional/local office, facility, or lot.

4. Progress Payment, not to exceed 15% of contract balance, when installation of the MHU on the lot is substantially complete (excluding electrical utility connection)

5. Final Payment of remaining 5% will be paid after: the local authority having jurisdiction completes final inspections and approves of occupancy of the MHU; signed acceptance of delivery and completion of the MHU by the owner(s); completion of all punchlist items; and submission of all manufacturer and subcontractor warranties to owner(s) and delivery to the OSBM of copies of all relevant inspection and permitting documentation. In addition, final payment will be dependent on the delivery to OSBM a copy of the final "As Set" installation documentation package to include copies of all issued permits and certificates from the local authority having jurisdiction and all ancillary certifications from other statutory agencies with jurisdiction.

BID ALTERNATE 1

State Disaster Recovery Act Single-Family Home Demolition Project

Demolition of One (1) Singlewide Single-MHU

Project location - Barsh, 97 Jacobs Lane, Bolton, NC (Project DR 1)

Demolition of One (1) Singlewide Single-MHU

Young, 1051 Boggy Branch Rd, Council, NC (Project DR 2)

Demolition of One (1) Doublewide MHU

Project Location - Webb, 199 Webb Rd, Lake Waccamaw, NC

(Project DR 3)

A. HOMEOWNER RESPONSIBILITIES PRIOR TO DEMOLITION

1. Electrical Service: Homeowner will make arrangements with the electrical utility to remove any meter and disconnect power from home prior to start of any demolition work. Homeowner will further confirm with the electrical utility that the electrical service line, if above ground, has been physically disconnected from the structure.

2. Fuel Services: Homeowner shall discontinue any fuel delivery to the home. OSBM-DR inspections of the properties did not reveal any underground oil tanks serving the home. Any other utility service must be shut down by appropriate parties.

3. Personal Property and Fixtures: OSBM-DR has instructed the homeowner to start moving all personal property, pets, fixtures, undamaged appliances firearms, household hazardous materials (e.g., motor oil, cleaning products, etc.), medication, drugs, and all other valuables) from their homes, which should be completed prior to Contractor obtaining demolition permits and mobilization to the Project sites.

4. If prior to the start of demolition, Contractor finds any personal property of value that is not obviously damaged, functional fixtures of value, and/or functional appliances in the home notwithstanding the foregoing representations and any inspections of the home by OSBM-DR, Contractor shall photograph the subject items and send those pictures to OSBM-DR. Contractor and OSBM-DR will make reasonable efforts to contact homeowner to confirm the intent to abandon such personal property or whether Owner intends to immediately remove the subject property. If the homeowner is unavailable, Contractor shall, subject to safety protocols for hazardous materials or dangerous items, remove personal property from the home to an area on the Property that is out of sight and protected from the elements to the extent possible or take such reasonable measures to protect the property until Owner is reached and can take possession of the property and/or securely store it in any on-site storage or move it to off-site storage.

5. Access to Property by Homeowner during Demolition: Homeowner shall be permitted reasonable access to the Property during demolition, but Owner must comply with Contractor's safety protocols and homeowner will be instructed to make reasonable efforts to schedule a visit of the Project

Site with the Contractor. Homeowner understands that safety protocols and/or Contractor insurance requirements prohibit homeowner from accessing the construction outside the presence of the Contractor and/or its subcontractors including those hours when no work is being performed.

6. Notification to OSBM of demolition schedule. Contractor will provide at least 48 hours notice to OSBM of finalized demolition date, prior to initiating any demolition work. Contractor may not commence demolition operations without providing required notice of mobilization.

B. SCOPES OF WORK

Asbestos Abatement and Demolition Meeting and General Requirements for all Demolition Projects where asbestos is present it must be abated by a qualified asbestos abatement contractor.

1. Asbestos Testing Results: Summary attached as appendix 1- full report available.

• Barsh, 97 Jacobs Lane, Bolton, NC – No Asbestos was detected per Asbestos

Analytical Report attached.

• Young, 1051 Boggy Branch Rd, Council, NC – Asbestos was detected per the Analytical

Report Attached.

• Webb, 199 Webb Rd, Lake Waccamaw, NC –No Asbestos was detected per the

Analytical Report Attached.

2. Pre-Demolition Meeting: OSBM-DR and Contractor will attend a meeting at the Project sites within 10 business days of the contract award(s). The homeowner may attend the meeting. The meeting will go over the scopes of work and set the start date(s) of the Project(s) that will be included in the notice to proceed that will be issued following the meeting. OSBM-DR will verify that Contractor has all required insurance in place prior to the start of demolition.

3. Permits and Licenses: The Contractor shall give all required notices and obtain all permits and licenses required for the completion of the Project(s). Contactor shall contact "Call Before You Dig" to mark any underground utilities.

4. Site Investigation & Erosion Control: The Contractor shall verify the service has been shut down prior to accomplishing the physical disconnections and any capping or terminations necessary to proceed with demolition. The site investigation may take place at the pre- demolition meeting, but

Contractor may investigate the Project site(s) any time after it receives a copy of the homeowner's Right of

Entry form for the Project site, which OSBM-DR and/Counties will obtain prior to the pre-demolition meeting.

5. Mobilization: The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed. The Contractor shall work expeditiously to obtain permits and proceed with the work.

6. Protection of Work, Property and Public: Contractor and OSBM-DR acknowledge and agree that Contractor shall keep the Project sites clean and safe for the Contractor, subcontractors, inspectors, OSBM-DR, public and adjoining landowners.

7. Site Conditions: The Contractor shall enforce AHJ's and OSBM-DR's instructions regarding signs, advertisements, fires, and smoking. No firearms, any type of alcoholic beverages, or drugs (other than those prescribed by a physician) will be permitted at the Project site.

8. Demolition of Home:

A. Contractor to photo document conditions at the Project site: No less than 10 pictures prior to commencement of any demolition activity (interior and exterior photos); during abatement of any hazardous material (including areas that were identified containing asbestos and photograph safety measures placed in hazardous materials area prior to abatement; during demolition of homes; and No less than 5 pictures after site has been cleared of all debris and made safe for foot traffic.

B. OSBM-DR shall provide contractor with copy of the completed survey report, if available.

The Contractor shall field-verify the completed staked-out boundary, which shall serve as the limits of construction/demolition. Report available as needed via email or other method.

C. The Contractor shall provide all labor, equipment, machines, and tools necessary to perform demolition and debris removal of the home located on the Property. The Contractor is only responsible for demolishing the specific structure/home and removing the resulting debris to the appropriate landfill. Contractor shall make sure all demolition activities and stockpiling of debris remain in the limits of construction. All demolition debris (hazard and non-hazardous) shall be removed and taken to an approved landfill, with nothing buried on the site.

D. Driveways, Walkways, Detached Structures. Contractor SHALL NOT demolish all existing driveways, and walkways. The Contractor will be responsible for removing all garbage/ household debris that is located in the work area.

E. All relevant street side appurtenances including fire hydrants, fencing and street signs shall be left undamaged during demolition and debris removal.

F. If owner has not disconnected any propane cylinders, Contractor shall disconnect them and move them to a location on the Property within the limits of construction but a significant distance away from the demolition work and subsequent construction of the new home to be installed, Contractor shall coordinate with OSBM-DR to find a suitable location for the propane tanks at the Project site.

G. Utilities: If property is on City utilities water/ sewer pipes are to be capped at least ten feet away from city/ Counties connection.

H. Electrical service: Notwithstanding prior disconnection confirmation, contractor will field verify the disconnection of the electrical service before commencing any demolition activities on the site.

I. Remove all footings and foundation walls to at least one (1) foot below the finish grade with leveling of soils in any disturbed areas.

J. Only trees, bushes and shrubs which restrict the demolition work on any structure may be removed as part of the demolition project.

K. Homeowner shall remove any above-ground fuel storage tanks located on property that services home prior to start of demolition. OSBM-DR is not aware of the existence of any underground storage tank, the Contractor shall stop work in that area and notify OSBM-DR for direction, which may include inspection and/or testing of the tank. Any abatement of an underground storage tank will be done through a properly executed change order. Contractor shall assume all liability for removing any underground storage tank and cleaning up any spilled fuel without following the above process.

L. The Contractor can use tracked or rubber-tired equipment in the performance of this contract, but Contractor shall be responsible for any damage to public or private property that is damaged through contractor's use of heavy equipment. The Contractor shall make repairs to public or private property outside the limits of construction damaged by negligence of the Contractor, which should be covered by Contractor's insurance. Damages caused by the fault or negligence of the Contractor will not be reimbursable under this contract.

M. The Contractor is responsible for collecting and transporting debris. All truck hauling must comply with State Department of Transportation Regulations. After being loaded in the work area, trucks shall have their loads trimmed so that no debris extends horizontally beyond the bed in any direction.

All trucks utilized in hauling debris shall be provided with a means to effectively contain the debris on the vehicle while hauling.

N. The use of burning at the project site for the disposal of refuse and debris will not be permitted.

O. The contractor is responsible for backfilling and leveling of the demolition site.

P. The contractor will confirm the scheduled start day and time of demolition at least 48 hours in advance and will not commence with any on-site demolition activity prior to the expiration of the notification period.

CONTRACT’S GENERAL TERMS AND CONDITIONS

(See Appendix A)

INSTRUCTIONS TO BIDDERS, EVALUATION OF BIDS AND CONTRACT

AWARD

For a proposal to be considered it must be in accordance with the following instructions:

1. Bid Proposal Format & Content: Bidders must use and complete the Bid Proposal Form included in this IFB and must fill in all blank spaces regarding prices and schedule for each reconstruction project that Bidder is interested in building. The bidder shall write "No Bid" in blank spaces for any home that bidder does not want to work on.

The bidder understands and agrees that Bid Proposal includes the construction documents for each home that bidder submits a bid on, and that Bidder agrees to enter into the applicable sample contract form after receiving notice of contract award from OSBM-DR. If bidder desires to request any change to the sample contract form, it must submit such request prior to the pre-bid meeting and/or make the request at the pre-bid meeting. No modification to the contract form will be permitted after the public opening except as permitted in the contract.

Photocopied, emailed, or faxed bid proposals will not be considered.

Any bidder modification to the Bid Proposal Form may result in disqualify all or part of the bid depending on what was modified. OSBM-DR reserves the right to waive minor informalities in any bid.

The bidder shall fill in the Form of Proposal as follows:

a. If the documents are executed by a sole owner, that fact shall be evidenced by the word "Owner" appearing after the name of the person executing them.

b. If the documents are executed by a partnership, that fact shall be evidenced by the word "Co

Partner" appearing after the name of the partner executing them.

c. If the documents are executed on the part of a corporation, they shall be executed by either the president or the vice president and attested by the secretary or assistant secretary in either case, and the title of the office of such persons shall appear after their signatures. The seal of the corporation shall be impressed on each signature page of the documents.

d. If the documents are executed on the part of a limited liability company, they shall be executed by the managing member (if any) or all members (if the company does not include a written authorization delegating the authority to enter into contracts to the member that submitted the bid) and attested by the secretary or assistant secretary of the company (if any) or properly notarized if the company does not have a secretary or assistant secretary, and the title of the office of such persons shall appear after their signatures. The seal of the company (if any) shall be impressed on each signature page of the documents.

e. If the proposal is made by a joint venture, it shall be executed by each member of the joint venture in the above form for sole owner, partnership or corporation, whichever form is applicable.

f All signatures shall be properly witnessed.

g. If the contractor's license of a bidder is held by a person other than an owner, partner, or officer of a firm, then the licensee shall also sign and be a party to the proposal. The title

"Licensee" shall appear under his/her signature.

Proposals should be addressed and delivered to OSBM-DR in an opaque sealed envelope, marked

"Bid" and bearing the IFB Title of "State Disaster Recovery Act Single-Family Home Construction

Project No. 88 clearly mark on the outside of the bid envelope with Bidder's name and the contractor's license number appearing on the outside of the envelope. It shall be the specific responsibility of the bidder to deliver his bid to the proper official at the selected place and prior to the announced time for the opening of bids. All late bids shall be disqualified regardless of the reason for late delivery.

2. Statement of Bidder's Experience and Project References: Bidder must include a brief statement, cover letter, and/or copies of webpages that describes the Bidder’s general contracting experience in building new single-family homes, delivering and setting up MHUs; demolition of single-family homes and MHHUs; experience with any state or federal disaster housing recovery programs, and/or experience working with any local housing authority or North Carolina Housing

Finance Agency.

The Bidder's statement shall also identify the surety that will be furnishing payment and performance bonds and identify the insurers who will be providing builders' risk, commercial general liability, workers' compensation insurance. Bidder should include the local agents for its surety and insurers.

Bidder's statement or letter must include at least three references to single-family homes completed within the last two years, which must include: (1) project cost; (2) brief description of the home (e.g., s.f., no. bedrooms, bathrooms, stories, and any other features that may demonstrate bidder's construction experience); (3) project's street address; (4) start and finish dates; and (5) names of owners and designers. OSBM-DR reserves the right to obtain additional information from bidder or owners about the projects referenced in this statement for bidders is one of three lowest responsible bidder and prior to the award of any contract.

If not already prequalified pursuant by the North Carolina Division of Emergency Management pursuant to the Request for Prequalification by another State Federal Disaster Recovery Program

(ReBuildNC or FEMA HMGP) and bidder submitted surety and insurers information or documents to those programs, OSBM-DR reserves the right to review bidder's financial statements and cashflow statements prior to awarding any contract or issuance of a notice to proceed with construction.

3. Examination of Conditions: It is understood and mutually agreed that by submitting a bid the bidder acknowledges that Bidder has carefully examined all documents pertaining to the work, the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site, and Bidder is satisfied as to the nature of the work, the condition of existing buildings and structures to be demolished (if any), the conformation of the ground, the character, quality and quantity of the material to be encountered, the character of the equipment, machinery, plant and any other facilities needed preliminary to and during prosecution of the work, the general and local conditions, the construction hazards, and all other matters, including, but not limited to, the labor situation which can in any way affect the work under the contract, and including all safety measures required by the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a proposal the bidder acknowledges that bidder is satisfied as to the feasibility and meaning of the plans, drawings, specifications and other contract documents for the construction of the work and that bidder accepts all the terms, conditions and stipulations contained therein.

Each bidder may, at its own expense, make such additional surveys and investigations as bidder may deem necessary to determine bid prices for the performance of the work in the durations requested by OSBM-DR. Any on-site investigation shall be done at the convenience of the OSBM-DR and the homeowner. Any reasonable request for access to the site will be honored by the OSBM-DR and owner.

4. Except for good cause shown to OSBM-DR, no bid may be withdrawn after the public opening of bids. All bidders shall remain valid for 180 days subject to inflation and/or price escalation of materials/labor after 90 days. The owner reserves the right to reject any or all bids and to waive informalities.

5. Bid Evaluation and Contract Award: The award of the contracts will be made to the lowest responsive and responsible bidder. OSBM-DR intends to make contract awards within five (5) business days following the public opening, and OSBM-DR reserves the right to award multiple contracts to any lowest responsive and responsible bidder(s) that have the building capacity to handle multiple awards and can deliver all the projects within the requested contract durations.

OSBM-DR may award separate contracts for demolition that are separate from the contracts for delivery and installation of the MHUs.

In determining the lowest responsible, responsive bidder, OSBM-DR shall take into consideration the past experience and performance on prior single-family home projects, complete turnkey

MHU projects; demolition experience; completion times, building capacity, quality of work, review or ratings of surety and insurers identified by bidder, and any information provided by owners or designers if references are checked by OSBM-DR during the evaluation process.

Should OSBM-DR adjudge that the apparent low bidder is not the lowest responsible, responsive bidder by virtue of the above information, said apparent low bidder will be so notified and his bid security shall be returned to him.

6. Substitutions: In accordance with the provisions of N.C. Gen. Stat. 133-3, material, product, or equipment substitutions proposed by the bidders to those specified herein can only be considered during the bidding phase until ten (10) days prior to the receipt of bids when submitted to the

Designer with sufficient data to confirm material, product, or equipment equality. Proposed substitutions submitted after this time will be considered only as potential change order.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

FORM OF BID PROPOSAL

COLUMBUS COUNTY MHU REPLACEMENT PROJECTS IFB#88 (DRA 17/18)

Procuring State Agency:

N.C. Office of State Budget & Management

Bidder:

Date:

The undersigned, as bidder, hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The bidder further declares that bidder had the option to examine the sites of the work and the contract documents relative thereto and has read all provisions furnished prior to the opening of bids; that bidder understands the work to be performed. The bidder further declares that it and its subcontractors will or have fully complied with NCGS 64, Article 2 in regards to E-Verification as required by Section 2.(c) of Session Law 2013-418, codified as N.C. Gen. Stat.§ 143-1290).

The Bidder proposes and agrees if this proposal is accepted to contract with the North Carolina Office of

State Budget Management-Disaster Recovery Section ("OSBM-DR"), 430 N. Salisbury Street, Raleigh, North Carolina, in the form of contract as defined in the Invitation for Bids, to furnish all necessary mate rials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the

MHU Replacement and/or Demolition of the home for the following lump sum prices:

Project

No.

Project 1 Address:

Barsh, 97 Jacobs Lane, Bolton, NC Cost

Days to Complete

(Calendar Days)

One Singlewide MHU Replacement

Total Lump Sum Price

Days

DRl

Bid Alternate - Demo' of existing home

Total for all Projects:

Project 2 Address:

Young, 1025 Boggy Branch Rd, Bolton NC

One Singlewide MHU Replacement

Total Lump Sum Price

Total for all Projects: $ Days

Project 3 Address:

Webb, 1025 Webb Rd, Lake Waccamaw, NC $ Days

3 One Doublewide MHU Replacement

Total Lump Sum Price

$ Days

DR3 Bid Alternate - Demo' of existing home $ Days

Total for all Projects:

PROPOSAL SIGNATURE PAGE

The undersigned further agrees that in the case of failure on his part to execute the said contract and the bonds within ten (10) business calendar days after being given written notice of the award of contract, OSBM-DR may cancel the contract award, award the contract to the next lowest responsible bidder, and/or request the North Carolina Department of Justice to commence a civil action to recover the any increased cost between the bidder's bid price and the next lowest responsible bidder's bid price.

Respectfully submitted this day of 2024.

(Name of firm or corporation making bid)

WITNESS: By:

Signature

Name:

(Proprietorship or Partnership) Print or type

Title

ATTEST: (Owner/Partner/Pres.N.Pres)

Address

By:

Title: License No.

(Corp. Sec. or Asst. Sec. only)

Federal I.D. No.

Email Address:

Phone No.:

CONTRACT ACCEPTANCE PAGE

COLUMBUS COUNTY MHU REPLACEMENT

PROJECT(S) IFB # 88 (DRA 17/18)

OSBM-DR accepts Contractor's Bid for:

☐ Project 1 - Singlewide MHU Replacement for the Lump Sum Amount of $______________________

☐ Project 1 Bid Alternate-Demo of Existing Home for the Lump Sum Amount of $_______________

TOTAL CONTRACT AWARD $________________________

BY:

Durwin P. Jones

Director and General Counsel

Date

OWNERS’ ACCEPTANCE PAGE AND

NOTICE TO PROCEED

I, Thomas Barsh, the Owner of home and property identified above as Project 1, hereby consent by signing below to the replacement of my home, and this consent allows the Contractor, OSBM-DR

Columbus County to enter my home upon reasonable notice to me and to allow Contractor to start the construction process, if I have not already granted access to my home and property for that purpose.

Thomas Barsh Date

Witness Date

OWNERS' ACCEPTANCE PAGE

CONSENT TO DEMOLITION OF EXISTING HOME AND NOTICE TO PROCEED

I, Thomas Barsh, Owner of home and property identified above as Project l Bid Alternate hereby consent by signing below, to the demolition of my home, and this consent allows the Contractor, OSBM-DR, and

Columbus County to enter our home upon reasonable notice to me and further expressly consents and authorizes the Demolition Contractor to commence with the demolition process, Thomas Barsh Date

☐ Project 2 - Singlewide MHU Replacement for the Lump Sum Amount of $______________________

☐ Project 2 Bid Alternate-Demo of Existing Home for the Lump Sum Amount of $_______________

PROPOSAL SIGNATURE PAGE

The undersigned further agrees that in the case of failure on his part to execute the said contract and the bonds within ten (10) business calendar days after being given written notice of the award of contract, OSBM-DR may cancel the contract award, award the contract to the next lowest responsible bidder, and/or request the North Carolina Department of Justice to commence a civil action to recover the any increased cost between the bidder's bid price and the next lowest responsible bidder's bid price.

Respectfully submitted this day of 2024.

(Name of firm or corporation making bid)

WITNESS: By:

Signature

Name:

(Proprietorship or Partnership) Print or type

Title

ATTEST: (Owner/Partner/Pres.N.Pres)

Address

By:

Title: License No.

(Corp. Sec. or Asst. Sec. only)

Federal I.D. No.

Email Address:

Phone No.:

OWNERS’ ACCEPTANCE PAGE AND

NOTICE TO PROCEED

We, Jennifer Young and Jason Young, the Owners of home and property identified above as Project 2, hereby consent by signing below to the replacement of my home, and this consent allows the

Contractor, OSBM-DR Bladen County to enter my home upon reasonable notice to me and to allow

Contractor to start the construction process, if I have not already granted access to my home and property for that purpose.

Jennifer Young Date

Jason Young Date

We, Jennifer Young and Jason Young, Owners of home and property identified above as Project 2 Bid

Alternate hereby consent by signing below, to the demolition of my home, and this consent allows the

Contractor, OSBM-DR, and Bladen County to enter our home upon reasonable notice to me and further expressly consents and authorizes the Demolition Contractor to commence with the demolition process, Jennifer Young Date

Jason Young Date

☐ Project 3 - Doublewide MHU Replacement for the Lump Sum Amount of $______________________

☐ Project 3 Bid Alternate-Demo of Existing Home for the Lump Sum Amount of $_______________

OWNER’S ACCEPTANCE PAGE AND

NOTICE TO PROCEED WITH MHU REPLACEMENT

WE, David Webb & Victoria Locklear Webb, the Owners of home and property identified above as

Project 3, hereby consent by signing below to the replacement of my home, and this consent allows the

Contractor, OSBM-DR Columbus County to enter my home upon reasonable notice to me and to allow

Contractor to start the construction process, if I have not already granted access to my home and property for that purpose.

David Webb Date

Victoria Locklear Webb Date

WE, David Webb & Victoria Locklear Webb, Owners of home and property identified above as Project

3-Bid Alternate, hereby consent by signing below, to the demolition of my home, and this consent allows the…