SCL RFP Asphalt Sealcoating and Striping 2025 REV0 4-24-25.pdf

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 1 of 7

PORT HURON, MI 48060

INVITATION TO BID

BID: RFP-LF-0425-541

ITEM: Smiths Creek Landfill: 2025 Asphalt Sealcoating and Striping Project

RFP AVAILABLE: Thursday, April 24, 2025

MANDATORY SITE INSPECTION: Friday, May 2, 2025, at 10:00 am

DEADLINE: Questions Due - Wednesday, May 7, 2025

BID OPENING: Wednesday, May 14, 2025 at 2:00 p.m.

1. SUBMISSION AND RECEIPT OF BIDS

Bids to receive consideration shall be received prior to the specified deadline as designated on the bid form. The County reserves the right to postpone the bid opening for its own convenience. Bidders shall use the bid documents furnished as none other may be accepted. Bids are considered received when in the possession of the St. Clair County

Purchasing Division. All Bids shall be labeled with the Bid # RFP-LF-0425-541 and Item

Description as well as the aforementioned bid opening date/time on the outside of the envelope. The envelope shall contain one (1) electronic and three (3) complete hard copies of the Bid and required bid information. Bids shall be sealed when submitted. Separate bids shall be submitted on each bid number and bids shall be typewritten in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by the bidder. If you are submitting a “No bid”, do not follow the above directions but send a letter to the Purchasing Division. Bids shall be mailed or delivered to St. Clair County, Purchasing Division, 200 Grand River, Suite 203, Port

Huron, Michigan 48060 before the stated deadline. Faxed and electronic bids will not be accepted.

2. RESPONSIVE BIDS

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Unless otherwise specified, the County reserves the right to accept any item in the bids. Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. Accordingly, the

County reserves the right to declare as non-responsive and reject any incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is provided. Alterations to the written requirements will negate any response.

3. OFFICIAL DOCUMENTS

The County shall accept NO CHANGES to the bid document made by the Vendor unless those changes are set out in the “Exceptions” provision of the Authorized Version of the

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 2 of 7

PORT HURON, MI 48060

bid document. It is the Vendor’s responsibility to acquire knowledge of any change, modifications or additions to the Authorized Version of the bid document. Any Vendor who submits a bid and later claims it had no knowledge of any change, modifications or additions made by the County to the Authorized Version of the bid document, shall be bound by the bid, including any changes, modifications or additions made by the County to the Authorized Version of the bid, and if that Vendor fails to accept the bid award, the

County may pursue costs and expenses to re-bid the item from that Vendor.

The County officially distributes bid documents from the St. Clair County Purchasing

Division via the www.MITN.info website. Copies of bid documents obtained from any other source are not considered authorized copies. Only those vendors who obtain bid documents from the MITN website are guaranteed access to receive addendum information, if such information is issued.

4. INSPECTION OF SITE

A mandatory site inspection is required, as indicated in the Invitation to Bid. The site inspection will be held at the Smiths Creek Landfill, 6779 Smiths Creek Road, Smiths

Creek, Michigan, 48074. A mandatory site inspection is required for Bidders to fully familiarize themselves with the existing Site conditions. Bids will not be accepted unless the Bidder or authorized representative of said Bidder attends the site inspection. Bidders will need to arrange a time for a site inspection with the Director of the Smiths Creek

Landfill, Matt Williams by email at mwilliams@stclaircounty.org.

5. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS

Any interpretation to a bidder regarding the Bid and/or Contract Documents or any part thereof is valid only if given by the Purchasing Division staff. Any information given by departmental contacts is unofficial. Interpretations may or may not be given orally (may be written) dependent upon the nature of the inquiry. Interpretations that could affect other bidders will be in writing and issued by the Purchasing Division. All inquiries shall be made within reasonable time prior to the stated question deadline (as applicable if shown in deadlines above) in order that a written response in the form of an addendum, if required, can be processed before bids are opened. Inquiries received that are not made in a timely fashion may or may not be considered. All inquiries shall be issued to the Director of the

Smiths Creek Landfill, Matt Williams in writing at the time of the site inspection or by email at mwilliams@stclaircounty.org

6. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to this bid will be on file in the Purchasing

Division and posted on the MITN website. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become part of the contract and all bidders shall be bound by such changes or addenda. Bidders should acknowledge receipt of addenda in the space indicated on page 7.

7. SPECIFICATIONS

Unless otherwise stated by bidder, the bids will be considered as being in strict accordance with the County’s applicable standard specifications, and any special specifications outlined in the bid document. Reference to a particular trade name, manufacturer’s http://www.mitn.info/ mailto:mwilliams@stclaircounty.org mailto:mwilliams@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 3 of 7

PORT HURON, MI 48060

catalogue, or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the County and should not be construed as excluding bids on other types or materials, equipment and supplies unless otherwise stated. However, the bidder, if awarded the contract, will be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The County reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

8. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the County, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive, and at the opinion of the

County, may result in rejection of the bid.

9. PRICING

Prices shall be stated in units of quantity specified in the Bid Document. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern.

10. QUANTITIES

All quantities stated, unless indicated otherwise are estimates and the County reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

11. DELIVERY (if applicable)

Bids shall include all charges for delivery, packing, crating, installation, etc., unless otherwise stated in the bid document. All deliveries will be FOB: Delivered. General delivery hours are 8:00 a.m. to 4:00 p.m. Monday-Friday.

12. TAXES, TERMS AND CONDITIONS

The County of St. Clair is exempt from Federal Excise, State Sales Tax, and Personal

Property Tax. Please review The State of Michigan’s REVENUE ADMINISTRATIVE

BULLETIN 1999 – 2 for clarification:

http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm. The County’s tax number is 38-6006420. Payment terms are Net 30 days upon receipt and acceptance.

13. AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the County, price and other factors considered. The County reserves the right to accept or reject any or all bids, in part or whole and to waive informalities and minor irregularities in bids received. Unless otherwise specified in the bid document the County reserves the right to accept any item in the bid on an individual basis. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating Bidder’s intent.

The County reserves the right to not award a contract for subject bid request.

http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 4 of 7

PORT HURON, MI 48060

14. WITHDRAWAL OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening except the successful company whose prices shall remain firm for the entire contract period. In case of error by the bidder in making up a bid, the Purchasing Division staff may, by discretion, reject such a bid upon presentation of a letter by the Bidder which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.

15. DEFAULT CONDITIONS

In case of default by the contractor, the County may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder; such error may be subject to default conditions.

16. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the County of St.

Clair, Michigan and herein, its officials, employees, departments and agents harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgements and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

17. INSURANCE (REQUIRED FOR WORK ON OR WITHIN COUNTY

PROPERTY/FACILITIES)

The awarded bidder furnishing labor in/on County or City’s/public premises agrees to hold the County of St. Clair harmless from liability loss and will maintain minimum coverage outlined below. An Acord form outlining coverage will be returned with the bid documents.

See Attachment A for a copy of contractor insurance requirements required for this project.

Also, the County of St. Clair, Michigan will be named as additionally insured. Thirty days written notice of cancellation/reduction material change will be provided. All documents will be forward to the County of St. Clair, Purchasing Division, 200 Grand River, Suite

203, Port Huron, Michigan 48060.

18. BID SECURITY AND BONDS

Bid Security shall be made payable to the County of St. Clair, Michigan in an amount of five percent of the Bidder’s maximum Bid price and in the form of a certified or bank check or a Bid Bond issued by a Surety. The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security, COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 5 of 7

PORT HURON, MI 48060

whereupon it will be returned. Bid Security of other Bidders will be returned within seven days of the Bid Award.

The successful bidder shall provide bonds covering the faithful performance of the

Contract and the payment of all obligations arising there under, in the specified form and amount and with such sureties, secured through Bidder's usual sources, as may be agreeable to the parties. Premium for such bonds shall be included in the Bid.

Bidder shall deliver Performance and Payment Bonds to the Owner not later than the date of the execution of the Agreement. The bonds shall include the name, legal status and address of the Contractor, the name, legal status and principal place of business of the

Surety, state the Owner as the County of St. Clair, Michigan, the bond amount, and the project. The bonds shall be written in the form of AIA Document A312, Performance

Bond and Payment Bond, with the amount shown for each part equal to 100 percent of the total amount payable by the terms of the Contract. Bidder shall require the attorney-in-fact that executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the attorney's power of attorney indicating the monetary limit of such power.

19. GENERAL INFORMATION

The County of St. Clair is accepting bids for the Smiths Creek Landfill 2025 Asphalt

Sealcoating and Striping Project by the County of St. Clair, MI.

a) Public Act 517 of 2012

Public Act 517 of 2012 states that all public entities must require all companies submitting a bid on an RFP to certify that the company is not an Iran-linked business. Iran-linked businesses may not bid on the contract and each proposer must provide certification that they are not an Iran-linked business.

See Attachment B for a copy of the Certification of Compliance – Iran Economic Sanctions

Act document required for this project.

20. INSTALLATION (if applicable)

All items will be shipped via the bidder’s delivery system. No items will be drop shipped to the County. The bidder will provide complete installation. The work site will be maintained in a clean and safe manner during installation. The bidder will remove all shipping containers and packaging. All installation will be scheduled through the Director of the Smiths Creek Landfill, Matt Williams at 810.989.6979 or by email at mwilliams@stclaircounty.org. All main road sealcoating and striping should be performed on Saturday and/or Sunday to minimize impact to facility operations. Work in adjacent areas can be performed during the week.

21. SPECIFICATIONS AND PRICING

Vendor will provide assistance in all re-design and if possible value add to best suit the needs of the department. Note – ALL DESIGN, DELIVERY AND INSTALLATION

WILL BE DONE BY THE SUCCESSFUL BIDDER AT ZERO (0) ADDITIONAL

COST TO THE COLLABORATIVE.

mailto:mwilliams@stclaircounty.org?subject=RFP%20-%20South%20Borrow%20Area%20Stream%20Relocation%20

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 6 of 7

Bid Requirements

The project involves sealcoating and striping the existing main access road and adjacent parking lots at the Smiths Creek Landfill as specified in the Bid and Contract documents at a price and schedule which is suitable to the Owner, at the Owner’s sole discretion.

See Attachment C for a copy of the Smiths Creek Landfill 2025 Asphalt Sealcoating and

Striping Project Construction Drawings for this project.

See Attachment D for a copy of the Specifications for this project.

See Attachment E for a copy of the Contractor Safety and Health Program for this project.

See Attachment F for a copy of the Bid Proposal Form for this project.

22. FIRM PRICE GUARANTEE

All pricing will remain firm for ninety (90) days or bid award, whichever comes first.

23. GUARANTEE

All labor and materials are fully guaranteed for a period in conformance with the bid specifications. This period will not be less than 1 year from the date of substantial completion.

24. REFERENCES (Provide at least 3)

Company Contact Person Phone #

25. CONTRACT TERMINATION

The County reserves the right, upon thirty days written notice, to terminate the contract for failure of vendor to comply with terms and conditions set forth herein. Non-performance on the part of the vendor shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

26. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the County of St. Clair Board of Commissioners in accordance with the contract documents. In submitting this completed and signed proposal, it is understood that the right is reserved by the County to reject any or all bids and to make such award that, in the opinion of the County, is in the best interest of the County of St.

Clair, Michigan. The bidder has read and understands the interest of the County completing

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203 Pg. 7 of 7

PORT HURON, MI 48060

this project in a timely manner with completion of the project on or before August 11, 2025. A timely manner is defined for this project as being no more than three weeks from the start to the finish of field activities.

NAME OF BIDDER: ______________________________________________________

BUSINESS ADDRESS OF BIDDER: _________________________________________

BUSINESS TELEPHONE # OF BIDDER: ____________________________________

AUTHORIZED SIGNATURE: ______________________________________________

TITLE OF SIGNER: ______________________________________________________

DATE OF SIGNATURE: ____/____/____ FAX # ______________________________

EMAIL: ________________________________________________________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Initial to acknowledgement receipt of Addendum ___, dated: ______________________

Please contact Abby Terhune with any questions regarding this document at aterhune@stclaircounty.org or by phone at 810-989-6375.

mailto:dalderdyce@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203

Attachment A

CONTRACTOR INSURANCE REQUIREMENTS

CONTRACTOR INSURANCE REQUIREMENTS

The contractor, and any and all of their subcontractors, shall not commence work in the County of St. Clair until they have obtained the insurance required under this paragraph. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverage(s) shall be with insurance carriers acceptable to the County of St. Clair.

Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of the contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The contractor shall procure and maintain during the life of the proposed contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate for Personal Injury, Bodily Injury and Property Damage.

Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse and Underground Exclusions, if applicable.

Motor Vehicle Liability: The contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability not less than $1,000,000.00 per occurrence combined single limit for Personal Injury, Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Additional Insured: Commercial General Liability and Motor Vehicle Liability, as described above, shall include an endorsement stating that the following shall be Additional Insureds: The County of St. Clair, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the County of St. Clair as additional insured, coverage afforded is considered to be primary and any other insurance the County of St. Clair may have in effect shall be considered secondary and/or excess.

Cancellation Notice

Workers’ Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating that it is understood and agreed that Thirty (30) days Advance Written Notice of

- 2 -

Cancellation, Ten (10) days for non-payment of premium, Non-Renewal, Reduction, and/or Material Change shall be sent to: County of St. Clair, Attn: Lori Parent, Risk Management Coordinator, 200 Grand River Ave., Ste. 203, Port Huron, MI 48060.

If any of the above coverages expire during the term of the contract, the contractor shall deliver renewal certificates and/or policies to the County of St. Clair at least Ten

(10) days prior to the expiration date.

Proof of Insurance Coverage

The contractor shall provide the County of St. Clair at the time of execution of the contracts, a copy of Certificates of Insurance as well as required endorsements for all coverage listed above.

Please direct all questions or inquiries relative to contractor insurance requirements to:

Lori Parent, Risk Management Coordinator County of St. Clair 200 Grand River Ave., Ste. 203 Port Huron, MI 48060 Phone: (810) 989-6313 Fax: (810) 985-3463 Email: lparent@stclaircounty.org

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment B

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

200 GRAND RIVER, SUITE 203

PORT HURON, MI 48060

THIS PAGE MUST BE SIGNED AND MUST ACCOMPANY THE VENDOR BID.

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the County of St. Clair, MI’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the County of St. Clair, MI as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the County of St. Clair, MI’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date

THIS PAGE MUST BE SIGNED AND MUST ACCOMPANY THE VENDOR BID.

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment C

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT DRAWINGS

FIGURE NO.

DATE:

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

T E

P L

O T T E

D

T

IM

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C la ir

C o u n t y

S m it h s r e e k a n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t t it le s h e e t .d g n

:5

:4

M

TITLE SHEET

VICINITY MAP

ST. CLAIR COUNTY, MICHIGAN

KIMBALL TOWNSHIP

FIGURE TITLE

6779 SMITHS CREEK ROAD

AREA

PROJECT

PAVING

COUNTY OF ST. CLAIR, MICHIGAN

SMITHS CREEK, MICHIGAN 48074

SMITHS CREEK LANDFILL

PREPARED FOR

810-985-2443

4-8

NONE

APRIL 2025

25L002

ISSUED FOR BID

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

AND STRIPING PROJECT

2025 ASPHALT SEALCOATING

SMITHS CREEK LANDFILL

DECEMBER 3, 2024

DATE OF AERIAL PHOTOGRAPH:

GENERAL NOTES

DETAILS

ASPHALT SEALCOATING AND PAVEMENT MARKING PLAN

TITLE SHEET

4-14-25

S

S

S

S

S S

S

S

S

S

S S

S

S

S

S

S

S

S

S

S

S

FIGURE NO.

SHEET TITLE:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t s e a lc o a t a n d p a v e m e n t m r k in g p la n .d g n

:4

:5

A

1"= 100'

N

0' 50' 100' 200'

SCALE

CONC

CONC

CONC

NOTES:

FACILITY

LFGTE

BUILDING

MAINTENANCE

CONTRACTOR

BUILDING

MAINTENANCE

COUNTY

STATION

RECEIVING

SEPTAGE

AND FUEL SKID

LANDFILL GAS FLARE

SITE ENTRANCE

AREA

DROP OFF

RECYCLING

SCALE

AREA

REFUSE

DATE:

SCALE:

PROJECT NO:

STANDARD PARKING STALL

HANDICAP ACCESSIBLE PARKING STALL

RIGHT-OF-WAY

RAILROAD

PAD

LEACHATE LOADOUT

TANK

LEACHATE STORAGE

PAVEMENT LEGEND

BUILDING

PRETREATMENT

LEACHATE

20' 20'

SEE NOTE 4

10'

D R

IV

E

B L

O C

K

N O

D O

HOUSE

SCALE

CONSISTENT

FROM E.O.P.

KEEP OFFSET

M11

M10

M9

M8

M7 M6 M5 M4 M3 M2 M1

20'

5'

10'

12'

TO CROSSWALK

5' WIDE ACCESS

M13

M12

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

MARKINGS

PARKING STALL

15' X 24' MIN

PAVEMENT MARKING

MARKINGS

CROSSWALK

LINE

DIRECTIONAL

CUSTOMER

ARROW

DIRECTIONAL

CUSTOMER

MARKINGS

PARKING STALL

MARKINGS

PARKING STALL

ISSUED FOR BID

58,620 SF AND PAVEMENT MARKING PLAN

ASPHALT SEALCOATING

83,700 SF

4-14-25

STRIPING

PAVEMENT

SEALCOAT (MIN. 2 COATS)

SEALCOAT (MIN. 1 COAT)

ACCURACY.

A 5% CONTINGENCY HAS BEEN ADDED TO ACCOUNT FOR TOPOGRAPHIC

5. SEALCOAT AREA WAS CALCULATED BASED ON AREAS SHOWN ON AERIAL TOPO.

FROM EDGE OF PAVEMENT.

4. KEEP 10 FEET CUSTOMER DIRECTIONAL LINE MARKING OFFSET CONSISTENT

BE PROVIDED BY OWNER.

PARKING STOP SOUTH OF THE SCALE HOUSE. THE NEW PARKING STOP WILL

PLACED BACK AT ORIGINAL LOCATIONS. CONTRACTOR SHALL INSTALL A NEW

3. EXISTING PARKING STOPS SHALL BE REMOVED PRIOR TO SEALCOATING AND

2. DELINEATE PARKING STALLS AS SHOWN.

DECEMBER 3, 2024.

1. BASE MAP PROVIDED BY DRONEVIEW TECHNOLOGIES, DATE OF AQUISITION

SCALE:

SHEET TITLE:

PROJECT NO:

3F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t d e t a il s .d g n

:0

:0

NONE

NOT TO SCALE

ACCESSIBLE PAVEMENT MARKING SYMBOL 2

WHITE (TYP)

12" SOLID

ACCESSIBLE RAMP

FOR YIELD LINE

DETAIL OF TRIANGLE

NOTES:

INCHES) AS NECESSARY.

2. ADJUST SPACING (BETWEEN 3 TO 12

1. INSTALL FOUR TRIANGLES PER LANE.

NOT TO SCALE

CROSSWALK MARKING DETAIL 1

(6' MIN)

ADJACENT SIDEWALK

EQUAL WIDTH OF

36"

HEIGHT

B A

S E

20'

NOT TO SCALE

CUSTOMER DIRECTIONAL ARROW 3

2'-2"

8"

NOT TO SCALE

CUSTOMER DIRECTIONAL LINE 4

6"

4' TYP

2' TYP

ISSUED FOR BID 4-14-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

DETAILS

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t g e n e r a l n o t e s .d g n

:2

GENERAL NOTES (I)

NONE

4-14-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

ISSUED FOR BID

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t g e n e r a l n o t e s .d g n

:1

GENERAL NOTES (II)

NONE

4-10-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t g e n e r a l n o t e s .d g n

:1

:0

A

NONE

4-10-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

GENERAL NOTES (III)

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t g e n e r a l n o t e s .d g n

:1

:3

NONE

4-14-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

GENERAL NOTES (IV)

SCALE:

SHEET TITLE:

PROJECT NO:

F

IL

E N

A M

E

D A

O T T E

D

T

O T T E

D

DRAWING SIZE: 11"x17"

C

S h a r e d

B o x

M u n ic ip a l\

S T

C u n t y

S m it e n d f il l\

C A

D

P A

V

IN

G s e a lc o a t

F ig u r e s e a lc o a t p r o je c t g e n e r a l n o t e s .d g n

:3

:4

NONE

4-14-25

25L002

ST. CLAIR COUNTY, MICHIGAN

SMITHS CREEK LANDFILL

2025 ASPHALT SEALCOATING AND STRIPING PROJECT

GENERAL NOTES (V)

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment D

ADDITIONAL SPECIFICATIONS

Rev. 0, 04/15/2025 SECTION 01025

Page 1 of 3 MEASUREMENT AND PAYMENT

SECTION 01025

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Procedures for measurement and payment for the Work to be done under the respective items listed in the itemized quantity listing for this project.

1.2 GENERAL

A. The following paragraphs describe measurement and payment for the Work to be done under the respective items listed in the itemized bid for this Contract.

B. Each lump sum and unit price stated in the itemized bid shall constitute full compensation for not only all labor, equipment, and materials necessary and required to complete all Work specified under that particular item including cleaning up, but also all costs for doing related Work as set forth in these Specifications and/or on the Drawings or implied in carrying out their intent.

C. Payment for each item shall include, but not limited to, cost for labor, supervision, equipment, materials, controls, appurtenance, expenses and incidental Work associated with constructing the item in accordance with the Drawings and Specifications.

D. Requests for payment shall be made monthly with a written invoice.

1.3 REFERENCE

A. Drawings: Smiths Creek Landfill 2025 Asphalt Sealcoating and Striping Project Construction Drawings, April 2025.

1.4 COMPUTATION OF QUANTITIES

A. Measurement of quantities expressed as area shall be determined by Owner’s survey, based on a three-dimensional calculation, for each item, except where noted.

B. Measurement of quantities expressed as volume shall be based upon comparison of Owner’s surveys performed both prior to, and upon completion of, each item, within the limits of work defined on the Drawings and according to the procedures outlined below.

C. Unless otherwise noted, computation of areas or volumes shall be by computer-aided design (CAD) program such as MicroStation® and/or AutoCAD® using surfaces derived from surveyed data and using slope breaks to define the finished surface where appropriate.

D. Measurement of linear items, such as fencing, trenches and ditches, shall be for quantities actually field installed to the specified Work limits, based upon surveyed stations recorded along the straight or curved centerline of each respective item.

E. No partial payments shall be made for items that have not been tested and approved.

F. No change in unit cost will be allowed if quantities actually performed are under or over those stated on the Bid Proposal Form. No change in payment limits will be allowed unless agreed to by the Owner.

Page 2 of 3 MEASUREMENT AND PAYMENT

PART 2 PROCEDURES

All quantities associated with each item in the Bid Proposal Form section are approximate and are to be used for bid purposes only and not for construction quantities. The exact quantities shall be determined during construction by the methods outlined in each item below and in the Bid and Contract Documents.

2.1 ITEM NO. 1-1 – MOBILIZATION / DEMOBILIZATION

A. The lump sum price of this item shall be payment in full for mobilization of all parts, materials, and equipment to and from the Site, as well as any overhead cost associated with mobilization and demobilization.

B. The total sum of all payments on this item shall not exceed the original contract amount bid for mobilization, regardless of fact that the Contractor may have, for any reason, shut down his work on the project, moved equipment away from the project and then back again, or for additional quantities or items of work added to Contract.

The Contractor may apply to the Owner for payment of mobilization/demobilization as follows:

• 25 percent after the first month following mobilization to site.

• 75 percent after authorization of Certification of Completion.

2.2 ITEM NO. 1-2 – GENERAL CONDITIONS

A. The lump sum price of this item shall be payment in full for all costs incidental to the Work for supervision, secretarial support and project engineering/management, and work as specified in the project documents that cannot be directly attached to any other one Bid item, including personnel attendance at project meetings, on site health and safety requirements, submitting/obtaining any necessary permits, fees, status reporting, dust control and maintenance/restoration.

B. Payment shall also fully compensate the Contractor for any other Work, including submittals, bonds (Performance and Labor and Maintenance), and insurance, which is not specified or shown, but which is necessary to complete the Work.

C. In addition, the Contractor shall clean and maintain all service road/access roads used by Contractor, and rework/regrade other disturbed areas including stockpiles to original condition.

D. Contractor shall provide a comprehensive list of items to be paid for in the Bid Item “General Conditions.” Payment of the lump sum item will be equally distributed over the original duration of the Contract Time and Term of Agreement.

2.3 ITEM NO. 1-3 – DRAINAGE, SEDIMENT, AND EROSION CONTROL

A. The lump sum for this item shall be payment in full for all labor, equipment, materials, and any overhead cost associated with implementing and maintaining drainage structures, dikes, ditching, berms, culverts, pumping, and sediment and erosion controls as required for the duration of the Work in accordance with the Specifications, Drawing and local soil erosion ordinance. Site dewatering for the duration of the Work is considered an incidental expense performed as necessary to maintain the Work area, stockpile areas, and staging areas free of storm water during the course of the Work and will be included in the lump sum for this item.

B. Contractor is responsible for minimizing all run-off and maintaining the soil surface and other constructed components through the project duration. This shall include removal of any and all

Page 3 of 3 MEASUREMENT AND PAYMENT accumulated sediments or other debris and maintaining all storm water systems, thus ensuring project progress with minimum downtime following any rain events.

C. Contractor shall ensure that the drainage structures, dikes, ditching, berms, and sediment and erosion controls are in good condition throughout and at the conclusion of the Work. The Owner will be responsible for removing these features once vegetation has been established.

2.4 ITEM NO. 2-1 – SEALCOATING (MIN. 2 COATS)

A. Pay item shall include cost for all labor, supervision, and equipment necessary for application of asphalt emulsion seal coats to the existing pavement shown between the lines and grades depicted in the Drawings. This includes all preparation required (including mechanical sweeping and flushing with water if necessary and removal of existing parking stops) as well as any normal post application measures to ensure the coating is set properly and forms a continuous layer across the area shown in the Drawings. Post application also includes replacement of parking stops after sealcoating is set. Contractor shall also install a new parking stop south of the scale house, as designated by the Owner. The new parking stop will be provided by the Owner. This bid item covers the main access road area as indicated in the drawings.

B. The unit price per square foot for this item shall be payment in full for work actually performed and completed within the limits specified and shall be measured in square feet based on survey provided by the Owner.

2.5 ITEM NO. 2-2 – SEALCOATING (MIN. 1 COAT)

A. Pay item shall include cost for all labor, supervision, and equipment necessary for application of an asphalt emulsion seal coat to the existing pavement shown between the lines and grades depicted in the Drawings. This includes all preparation required (including mechanical sweeping and flushing with water if necessary and removal of existing parking stops) as well as any normal post application measures to ensure the coating is set properly and forms a continuous layer across the area shown in the Drawings. Post application also includes replacement of parking stops after sealcoating is set. This bid item covers sealcoating areas other than the main access road as indicated in the drawings.

B. The unit price per square foot for this item shall be payment in full for work actually performed and completed within the limits specified and shall be measured in square feet based on survey provided by the Owner.

2.6 ITEM NO. 2-3 STRIPING

A. Pay item shall include cost for all labor, supervision, and equipment necessary for procurement of the necessary materials for striping after sealcoating in areas shown on the Drawings, including but not limited to customer refuse area path/arrow delineator, cross walk delineations, the “DO NOT BLOCK DRIVE” area and edge lines at the entrance, in accordance with the Specifications and as depicted in the Drawings. This includes all necessary coordination with the Owner to ensure the striping is done properly in the area(s) shown in the Drawings.

B. The unit price for this item shall be lump sum shall be payment in full for work actually performed and completed within the limits specified.

END OF SECTION

COUNTY OF ST. CLAIR, MICHIGAN PHONE 810-989-6374

ADMINISTRATION FAX 810-985-3463

PURCHASING DIVISION

Attachment E

CONTRACTOR SAFETY AND HEALTH PROGRAM

SMITH CREEK LANDFILL

1.0 PURPOSE

The purpose of this program is to provide contractors with an understanding of safety and health requirements while working at our facility.

2.0 APPLICABILITY

This plan applies to St. Clair County Smith Creek Landfill contractors and their subcontractors.

3.0 OBJECTIVES

The objectives for this program are to:

a. inform contractors of their safety and health requirements while working at our facility;

b. provide for the training of their applicable employees and subcontractors; and

c. establish an evaluation process of the Plan to ensure its practicality.

4.0 INTRODUCTION

The Contractor Safety and Health Program provides requirements for when contractors are working on site.

This program applies to contractors, their employees, subcontractors and subcontractor’s employees.

Contractors are required to review their project activities in relationship to applicable regulations and at a minimum, adhere to those requirements. This program is not meant to supplement, take the place of, or exclusively provide information on local, state and federal regulatory requirements.

5.0 RESPONSIBILITIES

Prior to the start of a project, contractors will develop and implement applicable safety and health programs with respect to the project activities. At a minimum, these programs will meet local, state and federal regulations.

In addition to the contractor requirements contained herein, contractors are also required to:

a. communicate the information within this program to their employees and their subcontractors;

b. train their employees and subcontractors on the applicable requirements herein;

c. periodically review the work site for potential hazards and reduce or eliminate such hazards;

d. provide employees with the necessary personal protective equipment;

e. dispose of waste materials in accordance with local, state, and federal regulations; and

f. perform activities in accordance with all applicable laws and regulations.

Please note that failure to adhere to the requirements outline in this program may result in an immediate shutdown of the project and a breach of contract with St. Clair County Smith Creek Landfill.

The Landfill Manager, prior to the start of projects, shall:

a. verify that the contractor has the necessary safety and health programs specific to the contracted project in place; and

b. prior to relocating of refuse provide the contractor information regarding asbestos, including its location and potential hazards, if applicable.

6.0 EMERGENCY ACTION PLAN

Contractors shall develop and implement a site specific emergency action plan prior to the start of a project.

Depending on the project, the Landfill Manager may provide the Smith Creek Landfill Emergency Action Plan to the contractor for guidance. The contractor’s emergency plan shall inform their employees, subcontractors and subcontractor employee’s emergency procedures. This plan shall include at a minimum:

a. reporting potential and actual emergency situations immediately to the Landfill Manager;

b. what to do in the event of a fire;

c. what do to in the event of severe weather (shelter is located in the office basement; however, the contractor program should include alternate locations should employees not be in close proximity of reaching the location quickly);

d. what to do in the event of an evacuation (evacuation location for the office is outside front gate; for all other buildings or landfill face itself go to office) including a method for accounting for employees;

e. what to do in the event of a spill (include contact Landfill Manager if spill cannot be immediately contained using general workplace materials (i.e. shovel, absorbent but does not include use of heavy equipment) and spill clean up materials do not exceed a 55 gallon drum capacity); and

f. contractor emergency contact information.

Upon request, contractors shall provide their written program along with their applicable training records. The

Smith Creek Landfill may review these materials in order to determine conformance with this program.

7.0 HAZARD COMMUNICATION PROGRAM

A copy of the Smith Creek Hazard Communication Program is located in Appendix A for your review. The program shall provide our contractors with the following information:

a. hazardous chemicals to which they may be exposed to while in the workplace;

b. how to read an MSDS;

c. location of the MSDS’s; and

d. measures the visiting employees and their company can take to lesson the risk of hazardous chemical exposure (e.g. personal protection equipment).

In addition, the following are general safety rules and precautions regarding potential concerns or hazards which may be incorporated in the contractor’s Hazard Communication Plan:

a. No eating, drinking or smoking while working on the active working landfill face.

b. Remain in vehicle whenever possible when working on landfill face.

c. Landfill gas is a byproduct of refuse decomposition, is lighter than air and is potentially combustible/flammable when concentrated in enclosed areas. Landfill gas contains methane which is considered an asphyxiate. Landfill buildings are equipped with gas monitoring devices with audible/visual alarm notification. Do not enter a building until the alarm indicates the area has been sufficiently ventilated. Notify the Landfill Manager when an alarm is activated. Use caution when opening valve control manhole and cell riser covers; when opening a cover, landfill gas may initially vent outwards therefore keep head clear of opening.

d. Septic gas is a byproduct of septage decomposition and is potentially combustible and/or flammable when concentrated in enclosed areas. Septic gas contains hydrogen sulfide which is considered an asphyxiate. Hydrogen sulfide gas has a smell like rotten eggs however it also has the unique ability to within a few minutes paralyze the human sense of smell. Continuous inhalation of hydrogen sulfide gas could result in headache, dizziness, nausea, pulmonary paralysis, sudden collapse and/or death. We recommend that if an employee experiences any of these symptoms they should seek immediate medical attention. When practical, but within 48 hours, contractors shall notify the Landfill Manager of such incidents. The septage receiving facility and biofilter building are equipped with hydrogen sulfide gas monitoring devices which activate audioable alarms and exhaust fans. Do not enter the septage receiving facility or biofilter building until the exhaust fan has sufficiently ventilated the building (i.e. fan turns off). Notify the Landfill

Manager immediately when alarms and fans activate.

e. Leachate is a byproduct of landfilling and does not pose a safety or health hazard in and of itself.

However as a best management practice take precautions when working around this material.

f. Landfill gas condensate is a liquid byproduct of landfill gas collection and does not pose a safety or health hazard in and of itself. However as a best management practice take precautions with working around this material.

g. Septage receiving facility byproduct solids and biofilter processed solids do not pose a safety or health hazard in and of itself however as a best management practice take precautions to minimize contact with material.

h. It is not reasonably expected to find medical waste at the facility because we are not a medical waste disposal facility. However use caution when working directly on the active working landfill face. When working on the active landfill, notify Landfill Manager immediately should you visually see medical waste, including but not limited to needles and 'red bags.'

i. Household hazardous waste are chemical materials commonly found in the home. Use same precautions you would for home use of the product.

j. Electronic recycling materials are electronic products commonly found in the home such as printers, computers, monitors, etc. Use same precautions you would for home use of the product.

Contractors, and their subcontractors, are required to develop and implement a written Hazardous Communication

Plan in specific relationship to the work being performed on site prior to starting the work.

Upon request, contractors shall provide their written program along with their applicable training records. The

Smith Creek Landfill may review these materials in order to determine compliance with the applicable regulations.

8.0 INFECTIOUS DISEASE PREVENTION PROGRAM

MIOSHA Part 554 Bloodborne Infectious Diseases regulation requires employers to evaluate routine and reasonably anticipated tasks and procedures to determine whether there is actual or reasonable employee exposure to blood or other potentially infectious materials. If such exposure exists the employer shall develop and implement an Exposure Control Plan. In order for our contractors to properly determine whether an Exposure

Control Plan is required for their project activities we would like to provide some site specific information as follows:

a. The Smith Creek Landfill is a licensed type II sanitary landfill that is prohibited from accepting untreated medical waste or un-containerized sharps. There is a potential that medical waste, such as needles, could be present in refuse. Customers are instructed to place needles into a sharps container or other rigid containers, tape the lid closed and label the container ‘sharps container’ or

‘medical waste.’ The landfill may also accept materials that do not meet the definition of regulated medical waste, but are stained with body fluids, such as the occasional household refuse load containing un-containerized needles which could contain blood residue or infectious materials.

b. Daily refuse accepted into our facility does not contain liquid blood, pathological waste, un-containerized sharps or other potentially infectious materials as defined in the standard because we are not a licensed medical waste facility and are prohibited from taking such materials (note: septic material is not defined as a potentially infectious material). However, a household refuse load may occasionally contain un-containerized needles which could contain blood residue or infectious materials.

Again, the Smith Creek Landfill cannot make an exposure determination for contractors. Upon request, contractors shall provide their written program along with their applicable training records or documented exposure rational.

The Smith Creek Landfill may review these materials in order to determine compliance with the applicable regulations.

Lastly, we take the health and safety of our employees and contractors seriously. As a best management practice we have developed and implemented this Infectious Disease Prevention Program.