School Supply Pack 25-26_front.doc

Weld County School District 6

970-348-6000 | WWW.GREELEYSCHOOLS.ORG

INVITATION TO BID – Elementary and Secondary School Supply Backpacks

BID #WCSD6-25-672-0408

Weld County School District 6

Scott Francies, Purchasing Manager Weld County School District 6

1025 9th Ave Greeley, CO. 80631

Ph: 970-348-6151 | Fax: 970-348-6033 Email: sfrancies@greeleyschools.org Your bid is requested for “Elementary and Secondary School Supply Backpacks” per the attached specifications. Questions regarding this bid may be directed to Scott Francies at 970-348-6151.

The necessary documents are available online at both the Rocky Mountain E-Purchasing System site (Bidnet) and the Bonfire public portal. Go to http://www.RockyMountainBidSystem.com, then “Bid Opportunities” and then select “Weld County School District 6”.

Interested respondents are requested to submit bids prior to 2pm, Tuesday, April 22, 2025 to the email listed above. Only electronic responses will be accepted.

Weld County School District Six reserves the right to reject any or all bids for good cause as deemed to be in the best interest of School District Six.

Weld County School District Six encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions. To the extent, other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors; the District supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposals that pricing offered herein to Weld County School District Six may be offered by the vendor to any other governmental jurisdiction purchasing the same products. The vendor(s) must deal directly with any governmental agency concerning the placement of purchase orders, contractual disputes, invoicing, and payment. Weld County School District Six shall not be liable for any costs or damages incurred by any other entity.

Be advised that price will not be the only criteria of award; vendor performance and service history with School District Six will also be considered.

Thank you for submitting a competitive bid to Weld County School District Six.

Sincerely, Scott Francies Purchasing Manager Weld County School District Six

BID #WCSD6-25-672-0408

SCOPE:

WCSD6 is requesting bid prices for pre-packaged Elementary and Secondary school supplies for our annual School Kickoff Community Celebration. There will be two (2) separate packages, one for elementary students and one for secondary students. Supply kits need to be pre-packaged in shrink wrap or another suitable casing to be distributed in backpacks for the event. WCSD6 is requesting that supplies be packaged in the respective backpacks and shipped, palletized by elementary and secondary. Brand names are preferred, but not required. All supplies must be delivered to WCSD6 Service Center (2508 4th Avenue, Greeley, CO).

Total of 4,000 backpacks. 2,200 for Elementary students and 1,800 for Secondary students. Elementary backpacks need to be a minimum of 17” and secondary 19” high.

No ‘drawstring’ backpacks will be accepted. Preferably padded straps. WCSD6 can accept multiple colors, but will not purchase any solid red or blue packs. Secondary packs should be basic colors including grey, black, teal, etc. No pink or purple colors will be accepted for secondary packs.

Samples should be provided (but not required) for final acceptance and be sent to Greeley-Evans School District 6 1025 9th Ave, Greeley, CO 80631 Attn: Casey Pearson. Visual samples can also be emailed directly to Casey Pearson at cpearson@greeleyschools.org

PROJECT MANAGER:

Casey Pearson Assistant Director of Communications

970-348-6002 cpearson@greeleyschools.org

REQUESTED ITEM(S):

Elementary School Supply Packs

TOTAL

Elementary Pack Total Each $___________________

Qty 2,200 Elementary Packs $___________________

Secondary School Supply Packs

TOTAL

Secondary Pack Total Each $_________________ Qty 1,800 Secondary Packs $_________________

Will Vendor accept Visa as Payment?

YES_____

NO______

By submitting a bid for Bid #WCSD6-25-672-0408, you acknowledge that you understand and comply with all conditions and terms governed by this bid. You further certify that this bid is made without prior understanding, agreement or connection with any business or person submitting a competitive bid and without prior commitment or influence from any person or department from Weld County School District Six for this same material or service: and therefore, is in all respects fair and without collusion or fraud. Collusive bidding is a violation of State and Federal law and can result in fines, imprisonment, and civil damages. Bids received without this signed statement will be handled as non-responsive.

Payment will be made to the vendor submitting pricing for this bid unless otherwise noted. It is the responsibility of the vendor to inform School District Six of this information prior to a purchase order being processed. If this information is not made available to Weld County School District Six prior to this time, it is the responsibility of the vendor submitting this bid to issue payment to another party.

VENDOR NAME___________________________________________________________________

AUTHORIZED SIGNATURE__________________________________________________________

PRINT AUTHORIZED SIGNATURE____________________________________________________

PHONE NUMBER__________________________ FAX NUMBER__________________________

EMAIL ADDRESS _________________________________________________________________

DATE__________________________________

Price Stability and Adjustments:

The awarded vendor agrees that all pricing proposed in response to this RFP shall remain firm for the duration of the contract term. Any proposed price adjustments:

1. Must be justified with verifiable documentation of actual cost increases from the manufacturer or supplier, including specific percentage increases and effective dates.

2. Require submission of a formal price adjustment request at least sixty [60] days prior to implementation, subject to mutual agreement between the vendor and the purchasing entity.

3. Shall be limited to a maximum annual increase of five percent [5%] cumulative across all products and services, regardless of individual item fluctuations, to prevent excessive cost fluctuations.

4. Must not apply to orders already placed, in process, or approved prior to the effective date of the mutually-approved price adjustment.

5. Will be evaluated against current market conditions and comparable competitive offerings to ensure continued best value.

6. May only be submitted once per term for the entire contract, with the total increase across all products not exceeding the [5%] cap referenced in provision 3.

In the event of extraordinary market events affecting product availability, the vendor must notify the purchasing entity within five [5] business days of becoming aware of potential disruptions. The vendor must propose alternative products of equal or greater quality at the originally contracted price. If no equivalent alternative at the contracted price is available, the vendor must: (i) provide comprehensive documentation and justification regarding the product’s availability; (ii) offer multiple alternative options and a list of their price points; (iii) obtain written approval before any substitutions or price modifications; and (iv) accept the purchasing entity’s right to source from alternative suppliers without penalty. The vendor may not unilaterally cancel product availability, impose surcharges, or implement minimum order quantities without prior written approval from the purchasing entity.

By signing below, I hereby certify that [Vendor Name] acknowledges, understands, and agrees to comply with the Price Stability and Adjustments terms as outlined in this RFP. We confirm that all pricing submitted shall remain firm for the duration of the contract term, and any requested adjustments will adhere to the specified conditions, including the maximum annual increase cap and required documentation.

Authorized Representative:

Name: ____________________________

Title: ____________________________

Company Name: ____________________________

Date: ____________________________

Signature: ____________________________

School District 6 provides a quality education for every learner within a system of high expectations and rigorous, focused instruction.