Scholarly Editions NOFO 2022 and 2023 v2.pdf

Notice of Funding Opportunity

Funding Opportunity Title:

Scholarly Editions and Scholarly Translations

Funding Opportunity Number: 20221130-RQ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.161

Application Deadlines:

November 30, 2022 November 29, 2023

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take up to one month to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Research Programs Email: editions@neh.gov Telephone: 202-606-8200 Federal Relay: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:editions@neh.gov

20221130-RQ i

Executive Summary The National Endowment for the Humanities (NEH) Division of Research Programs is accepting applications for the Scholarly Editions and Scholarly Translations program. This program supports collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to scholarship but are currently inaccessible or only available in inadequate editions or translations. Typically, the texts are significant literary, philosophical, and historical materials, but works in other humanities fields may also be the subject of an edition.

Funding Opportunity Title Scholarly Editions and Scholarly Translations Funding Opportunity Number 20221130-RQ Federal Assistance Listing 45.161 Optional Draft Deadlines September 23, 2022, 11:59 p.m. Eastern Time

September 22, 2023, 11:59 p.m. Eastern Time Application Deadlines November 30, 2022, 11:59 p.m. Eastern Time

November 29, 2023, 11:59 p.m. Eastern Time Anticipated Award Announcements

August 2023 (for proposals submitted for the 2022 deadline) or August 2024 (for proposals submitted for the 2023 deadline)

Anticipated Funding Approximately $4,000,000 per deadline Estimated Number and Type of Awards

Approximately 20 grants per deadline

Award Amounts Up to $450,000

See B. Federal Award Information.

Cost Sharing/Match Required No, unless federal matching funds are requested Period of Performance One to three years with a start date between October 1, 2023, and

September 1, 2024 (for proposals submitted for the 2022 deadline), or between October 1, 2024, and September 1, 2025 (for proposals submitted for the 2023 deadline).

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants

Pre-Application Webinar You will find a pre-recorded webinar here https://youtu.be/Q8NWoFCE83E and on the NEH program resource page.

Published Modified to update webinar link

August 11, 2022 September 20, 2023 https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants https://youtu.be/Q8NWoFCE83E

20221130-RQ ii

Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

20221130-RQ 1

A. Program Description

1. Purpose The Scholarly Editions and Scholarly Translations program provides grants to organizations to support collaborative teams who are editing, annotating, and translating foundational humanities texts that are vital to scholarship but are currently inaccessible or only available in inadequate editions or translations. Typically, the texts are significant literary, philosophical, and historical materials, but works in other humanities fields may also be the subject of an edition.

The program supports continuous full-time or part-time activities during the period of performance of one to three years. At least two scholars must work collaboratively on the project. Typical project expenses include salary for editorial and research activities, travel to collections to verify source material, and consultant fees for translation, editorial work, and the implementation of a digital edition.

In addition to supporting editorial projects at an implementation stage, the program also encourages applications for up to two-year projects at a planning stage that are determining the scope of the corpus, collecting documents, establishing the editorial and translation policies, evaluating the target audiences and determining their needs, selecting collaborators, and planning for dissemination and digital sustainability.

Projects should embody the best practices recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions.

Editions and translations must contain scholarly apparatus appropriate to their subject matter and format, including introductions and annotations that explain form, transmission, and their historical and intellectual contexts. For translation projects, you must also explain your theory and method of translation for the proposed work.

You may submit proposals for editions in the original language (English or non-English) or the translation of non-English language texts into English, but not for translations of texts into any language other than English.

You may disseminate edited materials in print or digital formats, or a combination of both. If you receive an award, NEH expects you to provide broad access to all products, insofar as the condition of the materials and intellectual property rights allow. NEH strongly encourages projects that offer free public access to digital materials (see Providing access to NEH-funded products).

NEH encourages applications from minority-serving institutions, such as Historically Black Colleges and Universities, Hispanic-Serving Institutions, and Tribal Colleges and Universities.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the criteria NEH will use to evaluate applications under this notice.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit https://www.documentaryediting.org/wordpress/ https://www.documentaryediting.org/wordpress/ http://www.mla.org/cse_guidelines https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5

20221130-RQ 2

Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $150,000 per year in outright or matching funds, not to exceed $100,000 per year in outright funds, for a total award of up to $450,000. Describe how you will raise matching funds in the budget justification, including the likely source(s) for meeting the match.

If your period of performance includes partial years, you must prorate your request by month.

For example, if your proposed period of performance is 18 months, you may request up to $150,000 in outright funds.

If your proposed project is at the planning stage, you may request up to $65,000 in outright funds. You may not request federal matching funds at this stage.

You must submit a budget reflecting total project costs. For example, if you request $300,000 in outright funds and $150,000 in federal matching funds, you must submit a budget totaling $600,000 ($300,000 in outright funds, $150,000 in federal matching funds, and $150,000 in required cost share to release the federal matching funds). See C2. Cost Sharing.

NEH anticipates awarding approximately $4,000,000 among an estimated 20 recipients per deadline.

NEH will not determine the amount available until Congress makes appropriations for FY 2023 and FY 2024. NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about bookmark://_Section_L._Budget/ bookmark://_2._Cost_Sharing/

20221130-RQ 3

Period of performance You may request a period of performance of one to three years. If your proposed project is at the planning stage, you may request a period of performance of up to two years.

If you apply for the 2022 deadline, you may request a period of performance start date between October 1, 2023, and September 1, 2024.

If you apply for the 2023 deadline, you may request a period of performance start date between October 1, 2024, and September 1, 2025.

The period of performance is the span of time during which you may incur new obligations to carry out the work under the NEH award. It must start on the first day of the month and end on the last day of the month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, you must be established in the United States or its jurisdictions as one of the following organization types:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

If you are an eligible applicant, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

To be eligible, you must not function solely as a fiscal agent for another entity and must make substantive contributions to the success of the project.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

2. Cost Sharing NEH does not require cost sharing in this program unless you request federal matching funds.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in in their evaluation of applications.

If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar. NEH will certify the allowability of these gifts before releasing federal matching funds.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance. See the NEH Federal Matching Funds Guidelines.

Include required third-party non-federal gifts on your Research and Related Budget and identify them in your budget justification.

https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

20221130-RQ 4

You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice.

You may revise and resubmit previously rejected applications, which NEH will assess using the same criteria as others in the current competition.

If NEH has previously made an award in support of your project, you may submit an application for a new or subsequent stage of the project, which NEH will assess using the same criteria as other applications in the current competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications with overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not make awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release NEH matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at editions@neh.gov.

Except for the rare cases covered by its late submission policy, NEH must receive your application by the deadline.

https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.neh.gov/grants/policy-on-late-submissions

20221130-RQ 5

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not review applications that exceed page limits or violate formatting instructions. See the Application Components Table.

Designating project directors and co-directors

• Project directors must be scholars. Applicant institutions typically designate an affiliated scholar as the project director and collaborating scholars that may or may not be affiliated with the applicant institution as co-directors. You may, however, designate a project director affiliated with another institution if that person is a leading scholar in a relevant field of study.

• All projects must include at least one other collaborating scholar in addition to the project director. An administrator or press representative may be a co-director, but not a director, on a project.

• Project directors must devote significant time to continuous full-time or part-time work on the project during the period of performance.

• Project personnel (including the project director) do not need to be U.S. citizens or U.S.

residents, so long as the applicant institution is eligible.

• Degree candidates may not be project directors, co-directors, or the only other collaborating scholar. If an individual on the project team is the project director, co-director, or the only other collaborating scholar, and has satisfied all the requirements for a degree and is awaiting its conferral, the application must include a letter from the dean of the conferring school attesting that the individual has completed all degree requirements by the application deadline. Include the letter in Attachment 7:

Appendices.

• An individual may only be designated as the project director on a single application to the Scholarly Editions and Scholarly Translations program per deadline. An individual may be listed as a co-director on more than one application.

• Current recipients may submit another Scholarly Editions and Scholarly Translations proposal with the same project director while they have an open award, but the open award and pending proposal may not include overlapping periods of performance.

• Project directors and collaborating scholars of funded applications may not hold concurrent full-time awards from the NEH Division of Research Programs—for example an NEH Fellowship.

• NEH must approve any change in the project director(s) and collaborating scholar(s) in advance.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20221130-RQ. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

https://www.neh.gov/grants/research/scholarly-editions-and-translations-grants

20221130-RQ 6

You must complete a multistep registration process to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact editions@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing, you can contact NEH using Federal Relay at 7-1-1.

2. Content and Form of Application Submission Your application will include a narrative, work plan, budget, and other forms and attachments.

You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Take note of the page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or violate formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, you are encouraged to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (citations are included in page counts)

20221130-RQ 7

Application Component Table Application Component File Name Designation Page limit Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget Required Attachments Form Required Certification Regarding Lobbying Conditionally required

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Attachments 1: Narrative narrative.pdf Required Up to 12 pages

(mandatory) 2: Work plan workplan.pdf Required 2 pages (suggested) 3: List of key personnel personnel.pdf Required 1 page (suggested) 4: Résumés for key personnel resumes.pdf Required 2 pages per résumé

(suggested) 5: Bibliography bibliography.pdf Required 5 pages (suggested) 6: Samples samples.pdf Required Between 2 and 35 pages (mandatory) 7: Appendices appendices.pdf Conditionally required Up to 35 pages (mandatory)

8: Table of past productivity productivity.pdf Conditionally required

1 to 2 pages (suggested)

9: Subrecipient budget(s) subrecipient.pdf Conditionally

10: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that non-specialist peer reviewers can understand the proposed project.

You must limit the narrative to twelve single-spaced pages. Do not include an executive summary, cover page, or a table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit. NEH does not recommend footnotes, 20221130-RQ 8 but any works you cite briefly in the narrative should receive a full citation in Attachment 5:

Bibliography.

Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Significance and impact (approximately two pages; aligns with review criterion 1) Provide a clear, concise statement about the intellectual significance of the proposed text for humanities scholars; the need for an edition or translation of the material; and the edition’s potential to stimulate new scholarship. If a previous edition or translation exists, discuss the reasons for undertaking a new one. Explain the problems or inadequacies of the earlier editions or translations and how your project would solve the problems or remedy the inadequacies.

Include a bibliographical essay that situates the project within the existing relevant literature and explain how it will fill a need for a new edition and advance scholarship on the author or related topics. For example, how will the edition advance current research questions concerning the author’s intent or meaning? Or, how will a new translation satisfy a demand for a more readable modern language edition?

If your editions project has received previous NEH support, discuss your edition’s impact in the humanities in the form of biographies, monographs, articles, edited volumes, web resources, and any other scholarship that demonstrate significance and impact.

History of the project and productivity (approximately two pages; aligns with review criterion 4) Provide a history of the project to date. Explain how the project began, its progress, and its estimated completion date. Specify how you have selected materials for the edition or translation and how you will gain access to them. If gaining access to the materials requires permissions or poses other challenges, explain how you will address these issues.

• If your project is at a planning stage, describe how NEH support will advance the project toward collecting materials for editing and translating, developing its editorial policies, establishing the collaborative team, determining a dissemination medium, determining your audience and their needs for the edition, and, in the case of projects with online dissemination, planning for digital sustainability.

• If your project has received previous NEH support, report on your progress, including work supported by other NEH programs, if applicable. Discuss the project’s general history of productivity, specifying progress in collecting materials, editing or translating, and preparing for publication.

• If you are requesting support for a specific part of a larger editorial project, describe the overall design of the whole project and clearly delineate the specific part intended for NEH funding through this application.

• If work on the larger project will continue after the proposed period of performance, describe the remaining work (including a realistic completion date for the entire project) and probable sources of financial support. For long-term projects, provide a provisional plan for overall completion, including milestones with dates. Discuss how you will address succession in project leadership.

20221130-RQ 9

You must include:

• a list of proposed publications and, for projects that have received previous NEH support, all products to date, print or digital, with print runs or usage statistics. If the list is too long to fit within the twelve-page limit, provide a full list in Attachment 7:

Appendices and reference it here.

• an active URL for the project (you must establish a fixed URL for the project if one does not already exist)

• the projected number of volumes, pages, or, in the case of digital editions, some measurable unit of the total number of texts, documents, or words you will edit or translate during this period of performance

• an estimated completion date for the entire project, which may extend beyond your proposed period of performance

Applications for projects that have previously received NEH funding must:

• be substantially updated, including a description of the new activities and a justification of the new budget request

• list key goals (such as the specific volumes or total number of documents) of previous NEH funding; discuss whether the previously funded project met, or did not meet, its goals according to the original or (if appropriate) revised work plan; and explain the reasons for not meeting previous goals and the plan to complete those goals during the next period of performance

• include a table that provides in detail the stated goals of the work plan with accomplishments during the period of the two most recent NEH awards (up to six years), and list all changes or incomplete tasks as Attachment 8: Table of past productivity

Collaborators (approximately two pages; aligns with review criterion 3)

• Describe the qualifications of the project director and collaborators who would work on the project during the proposed period of performance (those named in Attachment 4:

Résumés for key personnel), regardless of whether you request NEH funds to support their involvement.

• State anticipated time commitments, in percentage of time or hours per week for the project director and each collaborator, full-time or part-time.

• If the project includes international collaboration, explain the need for and benefits of involving scholars at non-U.S. institutions.

• If you would hire new personnel with NEH funds during the period of performance, describe the qualifications, skills, and abilities that you would require for each position.

Describe their duties in Attachment 2: Work plan.

• For collaborators providing technical services, explain how their activities are important for achieving the project’s goals.

• For projects using undergraduate or graduate student workers or unpaid volunteers, discuss the qualifications, skills, and abilities that will be required of those collaborators and why their involvement is necessary to achieve project goals. Explain how your editorial staff will train these workers and how their work will be verified by experienced staff.

20221130-RQ 10

Methods and execution (approximately two pages; aligns with review criterion 2) Describe how you will employ best practices recommended by the Association for Documentary Editing (ADE) or the Modern Language Association (MLA) Committee on Scholarly Editions in your project. Discuss how the translation or edition will contain scholarly apparatus appropriate to their subject matter and format, including introductions and annotations that explain form, transmission, and their historical and intellectual contexts.

• Describe the existing corpus that will serve as the basis of the text—the original (e.g., letters, manuscripts) and other published editions that you would use to produce the edition or translation.

• Describe your methods for producing the new text. Discuss how you will transcribe the text, verify the transcription, and write and research footnotes and other notations.

• Explain how you will deal with errors and variant readings in the original text or other existing editions.

• Describe the guidelines for annotation, introductions, indexes, and other scholarly apparatus. State whether the edition follows MLA or ADE standards. If it does not, provide a rationale for departing from these standards.

• Describe how your scholarly introductions and explanatory annotations will establish the historical and intellectual contexts of the work(s) and will contribute to a better understanding of the source texts.

• Describe in detail the tasks you will undertake and the technology you will employ, indicating what resources will be required, as well as your experience with the technology and its application to humanities scholarship.

• For projects at a planning stage, discuss how you will decide any undetermined methodology or standards for the project during the period of performance.

If you are proposing a translation:

• Explain the criteria for selecting the text or texts that will serve as the source text for the translation.

• Explain the theory and methods of the translation.

• Explain how you will resolve challenges posed by a translation (including the degree of difficulty of the text).

• For projects at a planning stage, discuss how you will use your award period to resolve any undetermined translation methods or practices, and how you will select translators for any languages that are not covered by the language competencies of your core collaborators.

If you are employing digital technology:

• Describe the organization and content of the site, providing screenshots or mock-ups (with URLS, when possible) in Attachment 6: Samples. Explain the reasons for and advantages of employing digital methods.

• Identify the digital platforms you would use and how those platforms would facilitate the project goals for the identified audience. Where appropriate, provide information on pertinent technical standards and employing best practices, such as Text Encoding Initiative (TEI)-conformant markup, data management, and digital preservation infrastructure and policies.

http://www.documentaryediting.org/ http://www.documentaryediting.org/ http://www.mla.org/cse_guidelines

20221130-RQ 11

• Describe the digital partners who will participate in the project and their activities.

Discuss the methods for enhancing discoverability of the digital resource or content to aid the project’s dissemination.

• Describe how you will maintain, support, and make available the project’s digital results beyond the period of performance. Discuss a realistic timeframe of digital sustainability and how you will achieve it. Provide information on the ability and commitment of the hosting institution to ensure sustained access to collections or digital materials, as well as the project’s financial sustainability.

• For projects at a planning stage, explain the decision of platform, software, and sustainability, or how these decisions will be made during the term of the award. If you have not identified a digital partner for long-term sustainability, discuss the criteria and process you will use to find one. Discuss the criteria and process for determining the platforms for the digital management software and online dissemination.

Work plan (approximately one page; aligns with review criterion 4)

• Outline the broad goals for the period of performance with a focus on tangible outcomes such as books, volumes or parts of volumes, total numbers of documents, or total word count for transcription or translation for the period of performance for this application.

Discuss how you will use NEH funds to advance these goals.

• Refer the reader to Attachment 2: Work plan for your specific plans for each six-month increment for each of the collaborators. Do not duplicate that work plan here.

• For projects at a planning stage, describe in broad terms each proposed planning activity that will advance the project toward the implementation stage of an editorial project. Discuss how NEH funds will be used to advance the project toward an implementation phase.

Final product and dissemination (approximately two pages; aligns with review criterion 5)

• Discuss publication arrangements, publicity plans, estimated prices, and any other user costs to access print and/or digital publication. Include pertinent correspondence with a print or digital publisher and other supporting documents in Attachment 7: Appendices.

• For all projects, indicate whether any of the materials are still under copyright. If the project involves materials under copyright, discuss actions you have already taken to secure copyright permissions and specific steps you will take during the period of performance to secure the necessary permission to publish and to pay for any copyright fees, if necessary. Include pertinent correspondence with current rights holders in Attachment 7: Appendices.

• Discuss both the media chosen for the final product (printed books, digital materials, or some combination) and the reasons for this choice.

• If you are proposing print volumes, describe the organization and contents of the volumes that explain the basis for regular publication intervals. If you are proposing digital projects, discuss the content and pacing of digital content releases for each six-month or annual period.

• For projects at a planning stage, describe how you will decide what format (print, digital, or both) your project will use, if you have not already decided on a dissemination format.

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Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Significance and impact 1. Significance

History of the project and productivity 4. Work plan and productivity

Collaborators 3. Collaborators

Methods and execution 2. Methods and execution

Work plan 4. Work plan and productivity

Final product and dissemination 5. Publication goals

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

If you are only requesting outright funds, your budget should include only the funding you are requesting from NEH. If you are requesting federal matching funds, your budget must equal the total funding requested from NEH (outright and federal matching funds) and the one-to-one required third party cost share for the federal matching funds. Refer to the NEH Federal Matching Funds Guidelines regarding the eligibility of gifts for matching purposes.

The total federal matching funds and cost share should equal the amounts indicated on the Supplementary Cover Sheet for NEH Grant Programs in the “Federal Matching” and “Cost Sharing” fields. Learn about types of funds NEH offers.

If you will provide voluntary cost share, do not include it on the Research and Related Budget form. You may describe it in your budget justification.

All costs, whether supported by NEH funds or required cost sharing contributions (if applicable), must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge those same costs to the project as direct costs. See H. Indirect Costs.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F

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Introductory Fields If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should be the same as the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. You may need to complete the SF-424 prior to completing your Research and Related Budget. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may also use both columns if your institutional policy requires accounting for academic and summer months separately. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds you are requesting for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431

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Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

As a matter of programmatic policy, students should not receive academic credit for work they are paid to perform with NEH funds.

Secretarial/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if the following conditions are met:

• The administrative or clerical services are integral to a project or activity.

• The individuals involved can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not also recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, document how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description As a matter of programmatic policy, you may not purchase equipment in this program.

D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Provide a detailed breakdown of costs for each trip in your budget justification. If you make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

You may not use NEH funds to attend regularly occurring professional meetings.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.466 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1413 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1475 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates

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Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs As a matter of programmatic policy, NEH does not support professional development or training toward a terminal degree in this program. If necessary, you may provide essential training in editorial practice to students and volunteers; they may receive either academic credit or financial compensation, but not both.

2 CFR § 200.1 defines participant support costs as direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects.

2 CFR § 200.432 defines a conference as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, and which is necessary and reasonable for successful performance under the federal award.

Include supporting information in your budget justification. If you or your participants make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds you are requesting for participant stipends.

3. Travel Enter the total funds you are requesting for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage, public transportation fares, parking fees, etc.).

4. Subsistence Enter the total funds you are requesting for participant subsistence. Subsistence expenses include lodging and service charges; meals, including taxes and tips; and incidental expenses (e.g., fees and tips).

5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees, bottled water, etc.) and enter the total funds you are requesting. You may provide additional information in your budget justification.

Number of Participants/Trainees Enter the total number of participants. This field cannot exceed 999.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432

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F. Other Direct Costs The form will calculate total other direct costs.

1. Materials and Supplies Enter the total funds you are requesting for materials and supplies that cost less than $5,000 per item, regardless of its useful life, unless your organization has established a different capitalization level. See 2 CFR §§ 200.314 and .453.

As a matter of programmatic policy, you may not purchase computers and peripherals in this program.

2. Publication Costs Enter the total funds you are requesting for publication costs, including the costs of documenting, preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award.