Schedule C State of Michigan Travel Rate Schedule.pdf

TRAVEL RATES EFFECTIVE OCT. 1, 2022

MICHIGAN SELECT CITIES

Lodging .................................................................... $85.00 Breakfast ................................................................... $11.75 Lunch ........................................................................ $11.75 Dinner ....................................................................... $28.00

MICHIGAN SELECT CITIES/COUNTIES

Ann Arbor Auburn Hills Beaver Island Detroit Grand Rapids Holland Leland Mackinac Island Petoskey Pontiac South Haven Traverse City All of Grand Traverse County All of Oakland County All of Wayne County

MICHIGAN IN-STATE ALL OTHER CITIES

Lodging .................................................................... $85.00 Breakfast .....................................................................$9.75 Lunch ..........................................................................$9.75 Dinner ....................................................................... $22.00

OUT-OF-STATE SELECT CITIES*

Lodging Contact Conlin Travel Breakfast ................................................................... $15.00 Lunch ........................................................................ $15.00 Dinner ....................................................................... $29.00

*See DTMB Vehicle and Travel Services Schedule of Travel Rates for Classified and Unclassified Employees for listing of Out-of-State Select Cities/Counties.

OUT-OF-STATE TRAVEL ALL OTHER CITIES

Lodging Contact Conlin Travel Breakfast ................................................................... $11.75 Lunch ........................................................................ $11.75 Dinner ....................................................................... $27.00

MILEAGE RATES

Standard Rate Per Mile ............................................. $0.440 Premium Rate Per Mile ............................................ $0.625

Using privately-owned vehicles for official travel must be authorized and approved by the traveler’s agency.

INCIDENTAL COSTS

Per overnight stay ............................................................$5.00

DNR TRAVEL LIAISONS

Executive Division Tracy Drus, DrusT@michigan.gov, 517-284-6233

Finance & Operations Division Kayla Trombley, TrombleyK4@michigan.gov, 517-284-5935

Fisheries Division Marisa Lay, LayM@michigan.gov, 517-582-1745

Forest Resources Division Terri Church, ChurchT@michigan.gov, 517-284-5904

Law Enforcement Division Rachel Hicks, HicksR6@michigan.gov, 517-284-6025

Mackinac Island State Park Commission Lori Thornton, ThorntonL1@michigan.gov, 231-436-4100

Marketing & Outreach Division/Michigan History Center Julee Hasbany, HasbanyJ@michigan.gov, 517-930-1778

Parks & Recreation Division Carol Sleep, SleepC@michigan.gov

Wildlife Division Kim Pratt, PrattK2@michigan.gov, 517-275-1720

Michigan Department of Natural Resources

Quick Reference Travel Guide

Effective October 1, 2022

If traveling by commercial air you MUST book your reservations through Frosch-Conlin.

Call toll free 877-654-2179 or make reservations online at:

www.conlintravelhub.com/som/

For more information, visit DTMB Travel Services Homepage

SIGMA TELL Help Desk Telephone Number: 517-284-0550

Note: This DNR Quick Reference Travel Guide does not supersede DTMB and CSC Standardized Travel Regulations and DNR Travel Policies and Procedures.

R0350 (Rev. 09/15/2022)

MEALS

Reimbursement for the actual cost of meals cannot exceed the applicable maximum published state rate, including tax and gratuities, except for:

• Conference attendance when supported by program literature and a receipt.

• Other pre-arranged meals occurring as part of a group function identified in official program literature with a receipt.

When the duration of travel includes a partial day, the following schedule determines eligibility for meal reimbursements:

Reimbursable Meal

Travel Begins on or Before

And Travel Extends on or Past

Breakfast 5:59 a.m. (05:59) 8:31 a.m. (08:31) Lunch 11:29 a.m. (11:29) 2:01 p.m. (14:01) Dinner 5:29 p.m. (17:29) 8:01 p.m. (20:01)

Employees working intermittent hours throughout the day may claim “Midnight Lunch” when travel commences prior to 10:30 p.m. and extends beyond 2:00 a.m. Employees on continuous travel status for 14 hours or more may also claim “Midnight Lunch” if work extends for any period after midnight.

GROUP MEALS

The Director, Deputy Director, Division Chiefs, and Office Chiefs may authorize group meetings which include meals.

Such authorization should only be requested when providing the meal contributes to efficient and effective departmental operations and there is not a reasonable less expensive alternative. Approval for such meals must be in writing.

DETAILED RECEIPTS

All receipts supporting travel expense must have the following elements clearly printed to be acceptable: date expense incurred, amounts, vendor name and city, itemized purchases, general description of the items.

Personal expenses, including alcoholic beverages, are not reimbursable.

MILEAGE

Standard Mileage Rate: The reimbursable amount per mile for use of a privately-owned vehicle.

Premium Mileage Rate (Prior Approval Required): The reimbursable amount per mile for use of an approved privately-owned vehicle when no state vehicle is available.

Vicinity Miles: Reimbursement for vicinity mileage incidental to conducting official business is allowed. Documentation must provide sufficient detail to justify mileage claimed.

When Mileage Commences/Ends at Home: An employee may start or end travel at home or the official work station at the agency’s discretion. When travel starts or ends at the employee’s home, mileage reimbursement is based on round-trip mileage from the home to the field assignment but cannot exceed the reimbursement available if the travel had started and ended at the official work station.

LODGING

Reimbursement for the actual cost of lodging cannot exceed the applicable maximum published state rate plus taxes, fees, and surcharges except when:

• Booking conference lodging supported by program literature and a receipt.

• Lodging at the published state rate is unavailable and is booked through the contracted travel agency.

Reimbursement requests must be supported by confirmation from the travel agency with a receipt.

Employees choosing lodging base on personal preference are responsible for paying any additional costs incurred.